Craigslist
Executive Assistant (boston: boston/cambridge/brookline)
Our client, an investment arm of a university is seeking a Temporary Executive Assistant to provide administrative and executive support for investment staff. This 6-8 month role is maternity coverage, based on site in Cambridge, MA. Standard hours are 8:30 AM - 5:00 PM, pay is low to mid $40s/hr, and candidates must be available to work at least four days per week in the office.
Key Responsibilities
Coordinate and schedule appointments, meetings, and events via Outlook, including with senior administrators and external investment fund managers.
Arrange and manage complex domestic and international travel, including flights, hotels, trains, car services, passports, and visas.
Prepare travel itineraries, monitor changes, and resolve issues as trips progress.
Manage and process expense reimbursements and accounts payable using Concur and client systems.
Draft, edit, and format documents and presentations for internal and external meetings, including Board and investment committee memos.
Organize and maintain investment research materials in the database and support data/reporting updates.
Respond to inquiries requiring an in-depth understanding of all policies and procedures.
Anticipate team needs, including managing project deadlines, card renewals, and preparing meeting materials.
Partner with the broader administrative team to provide occasional backup coverage, including front desk rotation.
Support ad hoc projects, event planning, and due diligence research as needed.
Candidate Qualifications
3+ years of administrative experience; prior C-suite or investment environment experience preferred.
High school diploma or equivalent required; Bachelor's degree preferred.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Strong organizational, problem-solving, and multitasking skills.
Demonstrated professionalism, discretion, and ability to handle confidential information.
Excellent written and verbal communication skills.
Ability to prioritize competing demands, adapt to shifting priorities, and work under tight deadlines.
Previous experience coordinating complex international travel and related reimbursements strongly preferred.
Qualified candidates are encouraged to apply today for immediate consideration.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Mower Hall, Cambridge, MA 02138, USA
$40/hour
Favourites
Share
Show map
