Trust and Billing Specialist

We are seeking a dedicated and detail-oriented Trust and Billing Specialist to join our Accounting Team. In this role, you will be responsible for administering client trust accounts, ensuring accurate and timely billing, and assisting with cash posting of client payments. If you have a passion for financial accuracy and client communication, we’d love to hear from you! ABOUT US Miller Nash is an established firm with both strong traditions and modern sensibilities. Although our roots in the Pacific Northwest go back more than a century, we pride ourselves on being creative thinkers who are committed to serving our clients, our community, and each other in smart and innovative ways. Our attorneys and staff enjoy collaborating with one another, and it shows. Candidates and new members of our team often tell us that they are most impressed by the genuine collegiality and caring at our firm. Learn more about us: https://www.millernash.com/about-us THE POSITION The Trust and Billing Specialist will work under the guidance of our Billing and Collection Manager to ensure trust and billing processes are both accurate and timely. Daily activities include: • Trust Administration: Administering client trust funds according to rules governing Interest on Lawyer’s Trust Accounts (IOLTA) and other state bar regulations. • Billing Coordination: Overseeing the setup of legal matters, rates, and compliance with billing requirements, including e-billing where applicable. • Client Support: Partnering with attorneys and legal assistants to manage client accounts, from initial billing to monitoring unbilled work and accounts receivable. • Operational Tasks: Distributing prebills, completing billing for designated clients, ensuring adherence to client agreements, and managing invoice submissions for e-billing clients. What we are looking for: • Adaptability & Teamwork: A proactive approach to work within our client-service centric culture, adept at navigating a dynamic, deadline-driven setting. • Communication & Professionalism: Strong communication skills, both written and oral, to effectively interact with a wide range of personalities within the firm and externally. • Technical Proficiency: Proficiency in Microsoft Word and Excel; experience with accounting software is essential. Additional points for familiarity with Elite Enterprise or Aderant. Qualifications: • Experience: Minimum of three years in a trust, billing, or accounts payable role, preferably within a law firm. • Skills: Exceptional organizational skills, meticulous attention to detail, and the ability to work both independently and as part of a team. WHY JOIN US Impactful Work: Your role is pivotal in maintaining our firm's reputation for excellence in client service. The Benefits: To view benefits information, please visit our Professional Staff Benefits page (https://www.millernash.com/professional-staff) The Location: This position is Portland based and is primarily remote, though in-office work may be required. The in-office schedule will be determined by the Billing and Collections Manager. When working on site in our physical office, this position will work at 1140 SW Washington Street in the 11W building. This newly completed, 25-story mixed-use tower features curated ground-floor retail and convenient underground parking. Situated in the West End Security District, the property benefits from exceptional private security and maintenance services. INTERESTED? If you meet these qualifications and are excited about this opportunity, please apply here: https://recruiting.ultipro.com/MIL1011MN/JobBoard/676ef72e-66a1-428d-a07d-8adbe974caa7/Opportunity/OpportunityDetail?opportunityId=a38ef68d-dca3-4c05-a3a9-b5c243f99494 Cover letter and resume must be included with your application to be considered as a candidate. EQUAL EMPLOYMENT OPPORTUNITY All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. CLOSING STATEMENT The www.millernash.com job postings and HR mailbox are for candidates only. If you are a recruiter, search firm, or employment agency, and do not have a signed contract with Miller Nash LLP (MN) and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if MN hires the candidate. Direct contact with MN employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.