Office Manager (Oak Grove)

Office Manager Position About Us We are a small technology company based in Oak Grove (SE Portland) focused on innovative design and product development. As we continue to grow, we need dedicated administrative support to handle day-to-day operations so our engineering team can concentrate on what they do best - creating exceptional products. We're looking for someone who thrives in a dynamic, small-company environment and wants to play a key role in our continued success. Position Overview We are seeking a detail-oriented and organized Office Manager to join our team in a part-time capacity with the opportunity to grow into a full-time role as skills develop. This position combines administrative leadership with hands-on operational responsibilities including shipping/receiving, inventory management, and customer service. Key Responsibilities Administrative Management • Oversee daily office operations and maintain organized filing systems • Manage correspondence, phone calls, and email communications • Schedule appointments and coordinate meetings • Maintain office supplies and equipment • Handle general administrative tasks and special projects as assigned Shipping & Receiving • Process incoming and outgoing shipments • Coordinate with carriers and vendors for deliveries • Maintain accurate shipping records and tracking information • Inspect received goods for quality and accuracy • Manage packaging and shipping supplies inventory Stock Control & Inventory Management • Monitor inventory levels and maintain accurate stock records • Conduct regular inventory counts and audits • Coordinate with suppliers for reordering and restocking • Implement and maintain inventory control systems • Track product movement and identify discrepancies Quote Preparation & Customer Service • Prepare price quotes and estimates for customers • Maintain customer database and pricing information • Follow up on outstanding quotes and proposals • Provide exceptional customer service via phone and email • Process orders and coordinate fulfillment Required Qualifications • High school diploma or equivalent required; associate degree preferred • 2+ years of administrative or office management experience • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) • Strong organizational and time management skills • Excellent written and verbal communication abilities • Attention to detail and accuracy in data entry • Ability to multitask and prioritize effectively Preferred Qualifications • Experience with inventory management systems (Fishbowl preferred) • Knowledge of shipping procedures and carrier systems • Previous experience with QuickBooks and Fishbowl software • Knowledge of sales tax regulations and filing procedures • Previous experience in customer service or sales support • Basic understanding of business operations and procedures Skills for Development This role offers growth opportunities in: • Inventory optimization and supply chain management • Customer relationship management • Process improvement and system implementation • Team leadership and training Position Details • Schedule: Part-time (20-25 hours per week initially) with flexible hours • Work Arrangement: Primarily on-site with possibility of small amount of remote work for certain tasks • Growth Path: Transition to full-time (40 hours per week) based on performance and skill development • Work Environment: Professional office setting with occasional warehouse/shipping area duties • Reports To: Business Owner What We Offer • Competitive hourly wage commensurate with experience • Flexible scheduling during part-time phase • Comprehensive training and professional development opportunities • Clear path to full-time employment with full benefits package including: o Medical insurance o 401(k) with company match o Paid vacation time • Supportive team environment with growth potential Application Requirements Please submit your resume and a brief cover letter explaining your interest in this position and relevant experience. Include any certifications or specialized training related to the role responsibilities. We are an equal opportunity employer committed to creating an inclusive environment for all employees.