Exciting Opportunity! - Onsite Facilities/Staffing Manager for HOA (brentwood / oakley)

Position: Onsite Facilities/Staff Manager Status: Exempt, Full-Time Location: Brentwood, California Do you love working with people and keeping a community running smoothly? Are you a natural problem-solver who enjoys variety in your workday? Help us transform a vibrant community into an even more exceptional place to live! As the Onsite Facilities Manager, you’ll be at the heart of our vibrant and welcoming active adult community. Reporting directly to the Board of Directors , you’ll oversee the daily operations of our beautiful property, lead and inspire a team of staff, and work closely with homeowners, residents, and the Board of Directors to ensure the community is a place where residents are proud to call home. Key Responsibilities • Coordinate with the Association’s offsite management team to ensure compliance with notice requirements. Facilitate agendas, meeting packets, and minutes. • Attend Board Meetings and provide regular Facilities/Manager’s Reports. • Support Standing Committees, subcommittees, and ad hoc committees. • Recommend policy and procedural improvements. • Assist the Architectural Review Committee (ARC) and manage compliance processes. • Serve as a point of contact for assessment fee matters, process and facilitation of parking permits. • Manage Association communications, including bulletin boards, website updates, and newsletters. • Address homeowner issues, complaints, and violations of governing documents. • Supervise all staff positions and maintain payroll records. • Create/update job descriptions, manage recruitment and retention programs, conduct annual performance reviews, and recommend pay adjustments. • Oversee maintenance, repairs, and vendor relationships for common areas. Participate in vendor bid processes and monitor contractor performance. • Oversee use of Association community facilities (ballroom, pavilion) and maintain records of community clubs and groups. Desirable Qualifications Outgoing, personable, and approachable – you enjoy interacting with people and building relationships. Kind and professional – you handle situations with a positive, can-do attitude and a calm demeanor. Experience – you have a background in hospitality, facilities or HOA management with a track record of building, managing and retaining a successful team. A strong communicator, organized multitasker, and natural problem-solver. Special Requirements • Valid California driver’s license and proof of insurance. • CPR/First Aid certification (or willingness to obtain within 90 days). Physical Requirements • Ability to lift, push, or pull up to 25 pounds as needed. Why Join Us? This is an excellent opportunity to contribute to the success of a thriving HOA community while enjoying a dynamic work environment. Job Type: Full-time Pay: $72,000.00 - $75,000.00 per year, based on experience Benefits: • 401(k) • Paid time off Schedule: • Monday to Friday Work Location: In person, Brentwood, CA