Business Systems Analyst (SAP S4HANA HCM Functional Support) JO#6506

JOB TITLE: Business Systems Analyst (SAP S4HANA HCM Functional Support) LOCATION: Sacramento or San Francisco JOB OPENING #: 6506 OVERVIEW The Judicial Council of California is accepting applications for the position of Business Systems Analyst (BSA) in the Trial Court Administrative Services (TCAS) Center of Excellence Human Resources Payroll System Support (HR PSS) unit of the Branch Accounting and Procurement (BAP) office. The Business Systems Analyst provides system and software maintenance support for the Phoenix SAP system to end users in the Trial Court Administrative Services’ (TCAS) Shared Services Center and the trial courts. This includes support of the Organizational Management, Personnel Administration, Benefit Administration, Time Management, and Payroll modules, and Employee Services and Manager Services Fiori applications, for twenty courts currently utilizing the HR Payroll services. The Phoenix SAP System was recently upgraded to SAP S4HANA version 2023 with HCM4HANA. The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park. The Judicial Council The Judicial Council of California is the policymaking body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators. By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts. The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. RESPONSIBILITIES • Provide essential SAP system module support and maintenance in areas or modules of Organizational Management, Personnel Administration, Benefit Administration, Time Management, Payroll, Employee Services, and Manager Services for the end users in TCAS Shared Services and the trial courts working on mostly standard less complex items such as master data table changes. o Assess and analyze system issues by communicating with the reporting users, reviewing system or other authoritative documentation, and performing system validation to determine full understanding of the problem and root cause, as needed. o Gather and document all business requirements and conduct interviews/workshops and design and update requirement and configuration templates as needed. • Under the direction and guidance of the Manager and with support of a Sr. BSA, review, analyze, develop, and execute on-going system maintenance to ensure tables and schemas are designed and running at optimal system performance. o Perform changes and complete comprehensive testing in the Phoenix sandbox environment. Repeat until successful prototype results are achieved. o Implement (design, build or configure, test, and document) the solution using the Phoenix Change Request Management (ChaRM) process. • Participate in the review, analysis, and execution of SAP year-end support packs as a module expert. o Review, analyze, and document SAP notes that should be tested or that can be part of general automated testing process using Variance Monitor (VM). o Attend project meetings and business team meetings to provide updates on the status of work. • Under the direction and guidance of the Manager and with support of a Sr. BSA, participate in SAP system upgrades. o Review, analyze, and document system changes of an assigned module to assist in the tasks needed to complete the project plan. o Attend project meetings and business team meetings to provide updates on the status of work. • Assist in training and/or knowledge transfer to users of the system, peer analysts, and office colleagues. o Review and analyze subject matter to ensure complete understanding of what is to be documented and trained. o Develop, create, and maintain documentation using existing program templates to align solution design, process flow, system and manual steps, decision points, and impacts. Collaborate with peers and key users. Gain approval through existing program review process. MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE Bachelor’s degree and three (3) years of experience providing technical and business process support and analysis for systems/applications. An additional four (4) years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis. OR Three (3) years as a Business Systems Coordinator, or two (2) years as an Associate Analyst in the assigned field with the Judicial Council of California, or three (3) years of experience performing the duties of a class comparable in the level of responsibility to that of a Business Systems Coordinator, or two (2) years as an Associate Analyst in the assigned field in a California superior court or California state-level government entity. Desirable Qualifications • Strong knowledge of SAP HR/Payroll (USA Public Sector), Personnel Administration (PA), Employee Services (ES), Manager Services (MS), Taxes, W2, Benefits Administration (BA), Organization Management (OM), or other relevant experience to solve business problems in support of the Phoenix SAP system. • Experience with SAP HR/Payroll systems including functional configuration and design, integration with third-party systems, testing, and support. • Hands-on experience performing configuration and testing on at least 2 US Payroll implementations. OTHER Please note, if you are selected for hire, verification of employment authorization to work in the United States will be required. HOW TO APPLY This position is Open Until Filled. Submission of our official application, a resume and a response to the supplemental questions is required. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on Tuesday, September 30, 2025. To complete the online application, please visit https://www.courts.ca.gov/careers.htm and search for JO# 6506. The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. PAYMENT & BENEFITS $7,513 - $11,270 per month Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027. Some highlights of our benefits package include: • Health/Dental/Vision benefits program • 14 paid holidays per calendar year • Choice of Annual Leave or Sick/Vacation Leave • 1 personal holiday per year • Up to $130 per month reimbursement for qualifying commuting costs • CalPERS Retirement Plan • 401(k) and 457 deferred compensation plans • Employee Assistance Program • Basic Life and AD&D Insurance • FlexElect Program • Pretax Parking • Long Term Disability Program (employee paid/optional) • Group Legal Plan (employee paid/optional) The Judicial Council of California Is an Equal Opportunity Employer Supplemental Questions for Business Systems Analyst (JO# 6506) To better assess the qualifications of each applicant, we will review your response to the following question. Please indicate for which employer you performed these functions. Your answer should not exceed a total of one page. 1. Please explain why you are interested in this position. 1832 2. Please explain your functional experience supporting SAP HR Payroll or other ERP system(s). 4072