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Property Associate (boston: boston/cambridge/brookline)
Our client in Cambridge, MA is seeking a TemporaryProperty Associate to support a team managing one or more commercial properties. This role ensures organizational excellence by handling administrative functions, providing accounting support, and maintaining strong tenant and client relationships. The position is 100% onsite in Cambridge, MA, with the potential to transition from temporary to permanent hire.
Compensation: $33/hr as a temporary employee; $70,000-$74,000 annually if hired permanently
Schedule: Monday-Friday, 9 AM - 5 PM (with flexibility to arrive early when needed)
Responsibilities
Review, code, and process invoices for accounts payable.
Assist with accounts receivable tasks, including billing, collections, and manual adjustments.
Track expenses against budget and identify cost savings opportunities.
Coordinate lease documentation, distribution, and filing.
Monitor lease notifications to ensure deadlines are met.
Respond to tenant inquiries by phone, email, and work order systems, ensuring prompt service.
Maintain office organization, mail distribution, and general correspondence.
Prepare reports, memos, and presentations for internal use.
Maintain accurate filing systems (digital and physical) and update contact databases.
Schedule conference rooms, meetings, lunches, events, and business travel.
Coordinate visitor/vendor building access and track access card activations.
Ensure tenant and vendor insurance certificates are accurate and up to date.
Support compliance audits with accurate file preparation and record-keeping.
Assist with tenant move-ins/outs, orientations, and welcome processes.
Provide administrative support for vendor contracts and property budgets.
Support engineers with utility billing and meter readings.
Partner with property team to develop manuals, procedures, and process improvements.
Regularly liaise with maintenance, security, and building staff to maintain high service standards.
Qualifications
High school diploma required; bachelor's degree preferred.
1+ year of experience in property management, real estate administration, or office management.
Proficiency in Microsoft Office Suite; willingness to learn new software.
Strong organizational, communication, and multitasking skills.
Ability to work independently and collaboratively in a fast-paced environment.
Strong attention to detail with problem-solving capabilities.
Comfortable adapting to change and managing multiple priorities.
What's in It for You
Opportunity to work with an industry leader in commercial real estate.
Access to advanced technology and resources.
Comprehensive benefits package if hired permanently.
A collaborative, supportive, and growth-oriented work environment.
Opportunities to make an impact through sustainability and community initiatives.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
6 Liberty Sq U271, Boston, MA 02109, USA
$30-34/hour
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