Office - Clerical (HONOLULU)

Bookkeeper (On-Site + partial remote) Location: Kunia, Hawaii Schedule: On-site, 3 days per week Employment Type: Part-Time with potential for full time About the Role We’re looking for a dependable and detail-oriented Bookkeeper to manage the financial side of our business. This role is ideal for someone who thrives in a small business setting, enjoys working independently, and is highly proficient in QuickBooks. You’ll be responsible for maintaining accurate financial records, supporting payroll and tax processes, and ensuring our books are always audit-ready. Key Responsibilities • Manage all day-to-day bookkeeping tasks using QuickBooks • Record and categorize financial transactions • Reconcile bank and credit card statements • Process accounts payable and receivable • Track expenses and maintain organized financial records • Prepare monthly, quarterly, and annual financial reports • Assist with budgeting and forecasting • Support payroll processing and ensure timely payments • Prepare documentation for tax filings and liaise with external accountants • Maintain compliance with local, state, and federal financial regulations • Monitor cash flow and alert management to any discrepancies • Collaborate with management to improve financial processes and reporting Requirements • Proven experience as a bookkeeper or in a similar accounting role • Strong proficiency in QuickBooks (Online or Desktop) • Solid understanding of accounting principles and financial reporting • Experience with payroll systems and processing • Familiarity with tax filings and compliance requirements • Excellent attention to detail and organizational skills • Strong communication skills and a collaborative mindset • Ability to work independently and meet deadlines • Must be available to work on-site three days per week • High school diploma required; associate’s or bachelor’s degree in accounting or finance preferred

Medical office in Ala Moana area is looking for full time front office receptionist/patient coordinator. Experience working in the front office of a medical practice is not required, we are willing to train. Anyone with customer service experience who is looking for a new career with excellent growth potential is encouraged to apply. No weekends. No holidays. Excellent compensation and benefits package. Please email your resume, we look forward to hearing from you!

Office Manager About the role: The Office Manager is responsible for the successful performance of the association’s administrative duties and assists in upholding the standards and policies by providing superior presentation and customer service to owners, residents, contractors and staff in addition to providing front-line interaction for successful daily operations. Job type: Full-time; temp to hire Pay: $24/hr. Schedule: Monday - Friday 8am to 5pm (flexible - weekends as needed) After hours as needed for Maintenance Projects, Repairs and Emergency Situations After hours / weekends as needed to attend Board Meetings and Residential Functions Location: East Honolulu Essential Duties and Responsibilities: • Responsible for keeping the channels of daily communication flowing smoothly between the Owner/Residents and/or contractors, and the Management Office • Responsible for preparing, processing and distributing various types of correspondence to the Board of Directors, Committee and Group members, Owners/Residents or their representatives • Responsible for ordering and maintaining on-hand, an adequate inventory of required office supplies for the Management Office's daily operation. • Responsible for updating and administering the Owner's/Resident's database • Responsible for facilitating production, printing, publishing and mail out of the Association's newsletter on a quarterly basis or as needed. • Responsible for preparing and distributing the monthly Board meeting packet to Directors for information and review; preparing Board meetings. • Responsible for implementing maintenance trouble calls. • Perform all reasonable requests by the Management Staff Qualification Requirements: • Strong Hospitality / Customer Service Skills, overall positive attitude, willingness to adapt to change • 3+ years of proven administrative experience Education: Minimum High School Diploma or equivalent TO APPLY: Text OFFICE MANAGER to 808-533-9068 to receive a link to our online application and speak to a recruiter.

Looking for a person with experience in QBO, bookkeeping/admin help for a small nonprofit or comfortable completing small office admin task and data entry task. This should be 1 to 2 days a week in person and/or online. We will pay $20 to $30 an hour depending on experience. Experience with QuicBooks is important as is flexibility, friendliness and resourcefulness! Please email resume and references. Immediate need!! Contract position

Scheduling Coordinator — PMG (Kauai) Full-Time On-Site — Kauai Operations Are you a confident, resilient operator who thrives under pressure and refuses to let details slip? The Scheduling Coordinator isn’t a paper-pusher — you’re the mastermind of the entire operation. Every technician, every job, every deadline runs through you. If you’re sharp, proactive, and relentless about results, this is your role. If you’re sloppy, timid, or easily overwhelmed — stop reading now. Who We’re Looking For Communicative & Confident — you take charge, direct people, and get commitments locked in. Detailed & Analytical — nothing escapes your eyes; you triple-check because mistakes cost time and money. Autonomous & Entrepreneurial — you own your work like it’s your business. No babysitting required. Resilient & Adaptable — pressure and sudden changes don’t break you; they sharpen you. Empathetic but Driving — you understand people but never let excuses derail results. What You’ll Do Run the schedule with authority: dispatch technicians, assign jobs, and eliminate downtime. Coordinate directly with customers and contractors, managing tight deadlines without blinking. Keep clients updated — communication isn’t optional, it’s everything. Review fabrication purchase orders with eagle-eyed precision; mistakes don’t get past you. Support technicians in the field — you’re their lifeline when the heat is on. Close out jobs with sharp follow-through, ensuring customers leave impressed and loyal. Step in wherever needed: phones, customers, shop flow. You wear the hats, and you wear them well. Requirements Applicants must be based on Kauai or actively relocating. 1–2 years of office or clerical experience preferred (raw talent and grit can replace it). Strong communication — written, verbal, and over the phone. Proficient with technology and typing. Obsession with detail — average isn’t good enough here. Problem-solver by instinct — you don’t freeze when things go sideways. Adaptable under pressure — fast-changing schedules and field conditions are your battlefield. Drug-free — no exceptions. Benefits (for all PMG employees) 100% Company-paid Health Insurance (Dental, Vision, RX, Chiropractic) Paid Vacation & Holidays 401(k) with Company Match Life Insurance & Long-Term Disability Performance Bonuses — efficiency and results equal money in your pocket Flexible Spending Accounts Company Uniform (shirts provided; pants/covered shoes required) No weekends or holidays — we grind during the week, then reset. Ready to Take Control? This isn’t a role for clock-watchers. It’s for someone who craves the feeling of tasks getting done, who thrives on responsibility, and wants to be the backbone of PMG’s operations. If that’s you, step up and apply by clicking the link below! Apply Now Location: Kauai, HI  |  Department: Operations  |  Company: PMG

We are a family run business seeking a motivated and friendly Office Administrative Assistant to join our team. We are a leading provider of air conditioning services for both residential and commercial clients, committed to providing excellent customer service and dedicated to delivering top-quality HVAC solutions. We are currently seeking a motivated and friendly administrative assistant to join our team and help us continue providing outstanding service to our clients. Immediate opening for Office Administrative Assistant with busy HVAC company: • Paid hourly and weekly • Full health and dental benefits within 30 days or less • Vacation pay after 6 months Responsibilities: • Scheduling and dispatch • Filing and answering phones • Creating work orders/invoices in program software • Job costing receipts Qualified Applicant Must: • Be able to work independently • Be able to follow directions easily • Must be reliable and available from 7:00am to 3:30pm, Monday through Friday • Previous construction office experience is a plus Starting Pay: • $20.00 to $25.00/hour (depending on experience) • Evaluation of pay increase conducted after completion of 30-day probation period 🔧Ready to join the team and build greatness together? • Please send resume with contact phone number