=== Experienced Administrative/Executive Assistant ===

Admin Assistant Monday-Friday 6am-2pm Responsibilities include: -Answering phone calls and emails -Managing schedules -Organizing files -Being the first point of contact for clients or employees -Supporting managers and staff -Clocking in & out of Employees -Monthly paper works -Getting signatures -Bank deposits -Supply runs -Dropping off supplies Job Requirements: -Must have a Valid Driver's License -Must pass a random drug test -Must pass a background check -Good Communication Skills -Can work in a fast-paced environment -Can work under pressure -Ability to multitask Benefits: -Medical, Dental, Vision -401k -PTO

CHANGE DEPARTMENT TO USE Do you have excellent collections & customer service skills? Are you detailed oriented with strong follow through? Do you enjoy working in a collaborative work environment? If yes, consider City Wide! City Wide Facility Solutions - Central Pennsylvaniais seeking a Collections Specialist to join our team! We are seeking a detail-oriented and customer-focused Collections Specialist to join our team. This role is responsible for managing accounts receivable, ensuring timely payment of outstanding balances, and delivering a positive customer experience throughout the collections process. The ideal candidate combines persistence with professionalism and excels at follow-up to resolve issues quickly and accurately. Why City Wide? City Wide Facility Solutions is a leader in the building maintenance industry, with over 100 locations that serve communities across the U.S. and Canada. Our company mission is to create a ripple effect...by positively impacting the community of people we serve. Our vision is the be the first choice for our clients, contractors and employees . Our values of community, accountability and professionalism are how we model success. At City Wide, you will find a high-energy work environment that rewards performance within a collaborative, inclusive and fun environment. Are you ready to join? Requirements Key Responsibilities Proactively contact clients via phone, email, and written communication to resolve past-due accounts and secure payment. Maintain consistent and professional follow-up with customers to ensure timely resolution of outstanding balances. Provide excellent customer service while discussing payment options, negotiating arrangements, and addressing account inquiries. Document account activity, communications, and payment commitments accurately in company systems. Partner with accounting, sales, and customer service teams to resolve disputes or billing discrepancies. Monitor aging reports and escalate high-risk accounts as needed. Adhere to company policies, compliance requirements, and applicable regulations What is required... 2+ years of collections, accounts receivable, or customer service experience preferred. Strong communication, negotiation, and active listening skills. Demonstrated ability to follow up consistently and manage multiple accounts simultaneously. Customer-first mindset with the ability to maintain professionalism in difficult conversations. Proficiency in Microsoft Office Suite and familiarity with accounting or CRM software. High attention to detail, organization, and problem-solving ability. Benefits City Wide Facility Solutions offers competitive compensation and benefits, commensurate with experience. More on City Wide... City Wide Facility Solutions is a fast-growing company with over 100 franchise locations across the United States and Canada. Founded in 1961, City Wide Facility Solutions is the largest management company in the building maintenance industry. We have over 60 years in the business and continue to experience high growth and profitability across our franchise businesses. Our culture supports the company’s Mission to create a Ripple Effect by positively impacting the people and communities they serve. Read more about City Wide at www.gocitywide.com City Wide is an Equal Opportunity Employer.

Enterprise Telecommunications is a professional Answering Service taking calls and messages for High Level Executives and other Professional Corporations. We are looking to fill a position as a telephone operator/ receptionist for afternoon part time (5hr day) and weekends to tackle a very HIGH CALL VOLUME. Days preferred: M-F (5 hr days AM or PM) Requirements are, but not limited to: Proficient in the English language. (BONUS if Spanish Speaking or Bilingual in another language) Proficient in the use of Macintosh/Apple computers. Proficient in the use of FileMaker Pro is a plus! ***Must have:*** Exceptional Organization Skills Excellent Telephone Etiquette Receptionist and Customer Service qualities and experience. Typing 75wpm or more Person must be self sufficient, able to multitask, and take direction as a responsible individual. Appointment & Calendar coordination. Must demonstrate excellent communication skills and be extremely reliable. Promptness is a must. An optimistic personality that sees opportunities, not just problems. Excellent time management skills to meet goals and deadlines We are willing to train a motivated individual that meets the other requirements of the position. Great opportunity for students or someone looking for part time work and is flexible to be on call at times.

We are seeking a Customer Service Representative (CSR) to join our harbor office team on a temporary basis to cover a maternity leave. This role is expected to last approximately two months, with the possibility of some flexibility depending on return dates. About the Position: As CSR, you’ll be the first point of contact for our tenants, visitors, and partners. The position involves providing friendly and professional service, handling day-to-day office operations, and ensuring smooth communication between the harbor office and its community. Key Responsibilities: • Greet and assist tenants, customers, and visitors • Answer phones, emails, and in-person inquiries • Process payments, permits, and documentation accurately • Support office record-keeping and filing • Occasionally step out of the office to help out at the Fuel dock • Assist the management team with administrative needs • Help coordinate daily operations in a busy waterfront environment Qualifications: • Strong organizational skills and attention to detail • Friendly, approachable, and professional communication style • Ability to multitask and stay calm under pressure • Experience in an office, customer service, or administrative role preferred • Basic computer skills (Microsoft Office, email, data entry) Details: • Temporary role: Approx. 2 months (to cover maternity leave) • Schedule: Full-time, weekdays/weekends with occasional flexibility (we are open 7 days a week) • Parking: Free If you enjoy a fast-paced, community-oriented environment and can commit to a short-term role, we’d love to hear from you. Please submit your resume !

We are seeking a highly organized and responsible purchasing/office assistant to maintain a friendly and efficient office environment for a Plumbing Contractor company. Responsible for all data entry, tracking, compose/edit documents with a high degree of accuracy and other related clerical duties. Supports manager(s) through a variety of tasks related to organization and communication. Job Responsibilities • Perform general office clerk duties and errands • Handle incoming calls and other communications • Request quotes, purchase orders, track and schedule material • Enter order details (e.g. vendors, description, prices) into database • Data entry for accounts receivable/payable • Assist office managers with day-to-day duties • Help organize and maintain office common areas Skills and Requirements • High School Diploma or equivalent • Ability to work well under limited supervision • Excellent organizational and time management skills • Proficiency computer skills, including Microsoft Office (Word/Excel) • Willingness to learn and grow with the company • Valid Driver’s License and Personal Vehicle Schedule • Monday to Friday (7:30am – 4:00pm)* • Off Weekends Benefits • Health insurance • Dental insurance • Vision insurance • Paid time off* • Holiday Pay*

About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You’re comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Google Email, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3–5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment Please apply online with ZMANA at: https://zmana.prismhr-hire.com/job/175266/office-administrator?s=cl