Auto-repair shop office assistant (Beltsville)

Aide to the Board of Directors (Part Time) for Marin County CA Nonprofit Marin County’s nonpartisan local government watchdog seeks an energetic, engaged individual capable of handling a range of remote and in-person activities. Applicants should live in or near Marin County, CA. Potential responsibilities include (depending on the candidate): · Monitor local government board meeting agendas. · Shadow our organization’s leaders at meetings · Submit & follow up on Public Records Act requests · Distribute & follow up on questionnaires sent to public agencies · Process documents using common software (Word, Excel, Googlesheets, Googledocs, Acrobat) · Assist with printing handouts, organizing mailings, organizing meetings A candidate able to attend a few scheduled meetings each month is preferred. Interest in our local government affairs is a plus. Local fundraising experience is a big plus. 5-20 hours/week depending on the candidate. Flexible hours. Compensation commensurate with relevant skills and experience.

Job Title: Project Assistant – Commercial Painting Location: San Jose, CA Job Type: Full-Time Salary: Competitive, Based on Experience Company: Nordic Painting Inc. About Us: Nordic Painting Inc is a premier commercial painting contractor with a reputation for excellence, reliability, and craftsmanship. We serve a diverse portfolio of projects including apartments, office buildings, hospitals, schools, retail centers, warehouses, and more. As we continue to grow, we’re seeking a skilled and detail-oriented Estimator to join our team and play a key role in our pre-construction and bidding operations. Position Overview: We are seeking a motivated and detail-oriented Project Assistant to support our estimating team in preparing accurate and competitive bids for commercial painting projects. This is an excellent opportunity for someone looking to grow within the construction industry, especially in a niche trade like commercial painting. Key Responsibilities: • Assist in coordinating project timelines, resources, and subcontractors. • Maintain project schedules, track progress, and ensure timely completion of tasks. • Communicate effectively with clients, vendors, and internal teams. • Prepare and maintain project documentation, including contracts, submittals, and change orders. • Help with on-site coordination and address any logistical issues. • Monitor and assist with material ordering and procurement. • Provide general administrative support to the project management team. Qualifications: • Previous experience in the commercial painting or construction industry is preferred. • Strong organizational and multitasking skills. • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks! • Excellent communication and interpersonal skills. • Ability to work independently and as part of a team. • Strong attention to detail and problem-solving abilities. • Ability to prioritize tasks in a fast-paced environment. What We Offer: • Competitive salary. • Health and dental benefits. • 401(k) • Paid vacation, holidays, and sick time • A supportive and experienced team environment How to Apply: To apply, please send, in "PDF format," your resume and a brief cover letter highlighting relevant experience with “Project Assistant” in the subject line. Nordic Painting Inc. is an Equal Opportunity Employer.

High End Residential General Contractor seeks experienced Construction Contract Administrator. We transform some of San Francisco Bay Area’s premier properties and seek top talent to join our team. We aim to build a long-lasting relationship of mutual respect and trust. We believe this is an exciting and fun industry. We love what we do. If you share this passion, we want to hear from you. Our projects are unique, highly complex and sophisticated and demand a high level of attention to detail and follow-through. We strive to provide our clients, design professionals and subcontractors with a streamlined and clear process throughout. Our ideal candidate is a quick learner, highly detail oriented, proactive, organized, able to prioritize and juggle multiple deadlines, and able to identify/minimize bottlenecks before they occur. This position will require the candidate to work independently and as part of a team working directly with project managers, project controller and general manager. This candidate needs to be adaptable and flexible due to the dynamic and fast-paced nature of our company. Responsibilities and requirements include but are not limited to: • 3+ years of administration experience in the field of general contracting • Must be flexible, proactive and able to work independently • Excellent communication skills (written and verbal), we require that you'll be professional, courteous and honest • Highly detail oriented • Set up and close out project binders, assist with project hand-off • Manage progress billing and retention payments in a timely manner • Set up cost codes and budgets in construction software • Set up and maintain subcontractor and supplier files which includes contracts, lien releases and certs of insurance • Create and process subcontractor contracts, change orders, purchase orders and AIA billing • Proficient in Excel and Docusign

ORDER ENTRY POSITION We work with many different customers in the wine industry. We take orders from customers and input those orders into our AMS software so that order fillers or other warehouse workers can complete the process and get product moving to the recipients. Order entry clerks work on the phone, email and sometimes in person to help fulfill orders for customers. JOB SKILLS AND REQUIREMENTS • Customer Service: Order processors work directly with customers to take their orders. Being friendly and understanding their needs is crucial to the job. • Computer Skills: Order processors with computers and database systems. Understanding how to use a keyboard, typing, as well as computer programs like Microsoft Outlook, spreadsheets, and Word documents, is helpful. • Good Vision: Being able to see well and read information that might not be well written is key. Attention to detail is a must. • Time Management: This department is a fast-paced area where speed and accuracy are essential to meet cut-off times and deadlines. Being able to prioritize the different types of orders. • Speaking and writing in English is a must.

Looking to hire a reliable assistant for an entry level position at a small hardscaping company located in Berkeley. The assistant will have a dynamic position which will involve travel to multiple job sites throughout the San Francisco Bay Area (which would require you to have a car to travel to and from job sites) , coordination of daily activities, communicating with clients and contractors and oversight of some of the job sites. Ideally looking for someone with excellent work ethic who aspires to progress as there is plenty of room for growth for the right person. Experience in construction/hardscaping is a plus, but not necessary as we are willing to train the right person. Also should be fluent in Spanish in order to be able to communicate with the crew members. Pay will be around average and is negotiable depending on experience. Looking to hire ASAP. Job Types: Full-time, Part-time

Responsibilities: Project Management • Organize project data, including contracts, correspondence, estimates, expenses, notes, schedules, materials, etc. • Prepare monthly project expense summaries for construction projects • Set up new clients and projects Financial • Gather, record digitally and file all: o Expense receipts o Credit and return receipts o Credit card charges and statements o Vendor statements o In-house office expenses (printing, mileage, etc.) • Record all of the above into accounting system • Pay bills. Manage accounts with vendors and suppliers • Assist accountant with monthly account reconcillations • Create monthly client invoices • Receive, enter into accounting system, and deposit all payments • Prepare monthly report of client payment status. Contact all past-due accounts. Payroll • Review employee timesheets for accuracy and completeness • Run semi-weekly and monthly payroll; distribute checks and pay stubs • Pay IRS. EDD and CalSavers liabilities • Coordinate with accountant on timely completion of quarterly payroll reports, annual FUTA report, 1099-MISC forms and W2s General • Manage mail and prepare letters as needed • Answer phones, direct calls and take messages • Manage cleaning and water delivery services • Purchase and maintain office equipment • Monitor inventory of office supplies and reorder as needed • Purchase food for office. Coordinate office social events. • Schedule use of conference room • Organize and maintain architectural library • Make business travel and restaurant reservations as needed Compensation/Benefits: Full time, salaried position. Paid holidays and sick leave. 100% health care coverage. On-site employment only. Local candidates preferred. Please e-mail resume to info@toposarchitects.com.