Description

Position: A/R Construction Project Billing Specialist Location: Gardena, CA Type: Full-Time ABOUT US: We are an established and growing industrial and commercial painting company located in Gardena, CA. We are seeking a detail-oriented and motivated A/R / Construction Project Billing Specialist to join our team. This role plays a vital part in ensuring accurate, timely billing and efficient accounts receivable processes for our commercial and industrial projects. ________________________________________ RESPONSIBILITIES: • Prepare and process project invoices in compliance with contractual agreements. • Collaborate with project managers to gather all necessary billing information. • Verify billing accuracy for labor, equipment, subcontractors, and materials on T&M projects. • Submit monthly customer costing reports and other requested billing documents. • Prepare and submit final closing documentation required for payment processing. • Monitor project budgets and report any discrepancies to the project team. • Maintain organized and audit-ready billing records and documentation. • Apply incoming payments in the accounting system accurately and timely. • Review A/R aging reports bi-weekly, follow up on past due invoices, and update the AR collection report accordingly. • Communicate with customers regarding outstanding balances and payment status. • Work closely with accounting and finance teams to reconcile billing discrepancies. • Participate in project meetings to provide billing updates and respond to inquiries. • Stay current with industry billing standards, including AIA billing. QUALIFICATIONS: • Strong work ethic, taking ownership for the responsibilities and ensuring accuracy. • Strong computer proficiency in Microsoft applications including Word, Excel, and Outlook and ability to learn new computer applications • Ability and desire to learn quickly • Detail-oriented and passion for getting the details right • Mentality that no job is too big or too small • Strong English speaking and writing skills • Excellent customer service, with vendors, customers, and employees • Excellent time management and organizational skills • Ability to work independently and within a collaborative team environment. • Flexibility: ability to adapt to changing priorities in our fast-paced environment REQUIREMENTS: - Familiar with AIA Billing - Bilingual (English and Spanish) a plus - or a willingness to learn! - Pass a background check and drug screening (includes marijuana) - Experience with Microsoft Excel - Be punctual and Work with all members of the team HOW TO APPLY: Please send your resume, a brief cover letter highlighting your relevant experience, and references. website: http://www.arenapainting.biz This position offers the opportunity to work with a supportive team delivering exceptional painting projects. If you're organized, detail-oriented, and thrive in a collaborative environment, apply today to join our growing company!