People Operations & Operations Manager (HR + PA Support) (Babylon)

Job Title: People Operations & Operations Manager (HR + PA Support) Location: Babylon Township Employment Type: Full-Time Salary Range: $80,000 – $100,000 per year Travel: None ⸻ About Us: We are a growing New York State-certified security solutions provider with an active state contract that allows us to work with K–12 schools, universities, hospitals, municipalities, and government agencies. With a solid reputation for reliability and professionalism, we are now positioning our company to double in size over the next 5 years. To support that growth, we’re hiring a versatile and proactive team member to serve in a blended role encompassing People Operations (HR), Operations Management, and Executive Personal Assistant support. This is a full-time position with direct, daily interaction with our CEO and leadership team. ⸻ About the Role: This is a hands-on, high-impact position that touches nearly every part of the business. The right candidate will help strengthen our internal systems, manage day-to-day operations, and drive HR excellence—while also acting as a trusted right hand to the CEO. ⸻ Key Responsibilities People Operations / HR (ADP TotalSource Platform) • Manage employee lifecycle: recruiting, onboarding, offboarding, compliance, and HR documentation • Administer payroll, benefits, and time-off policies using ADP TotalSource • Maintain records for certifications, trainings, and background checks in accordance with NYS and contract guidelines • Promote a culture of excellence, accountability, and continuous improvement • Coordinate team-building efforts, internal memos, and staff recognition Operations Management • Support execution of security contracts with schools, government agencies, and healthcare institutions • Manage internal systems, vendor coordination, and client reporting requirements • Track key deadlines, proposals, renewals, and operational workflows • Assist in organizing RFP responses and compliance documentation • Contribute to the strategic planning process to help scale the company over the next five years Executive / Personal Assistant to CEO • Manage calendar, schedule meetings, and coordinate travel (minimal) • Support CEO with follow-ups, project organization, and daily task prioritization • Serve as liaison between CEO and internal/external stakeholders • Ensure confidentiality and professionalism at all times • Help maintain momentum on CEO-led initiatives ⸻ Qualifications - Work experience in a service industry required • 3+ years of experience in Human Resources, Operations, or Executive Support • Experience in a regulated or service-based industry (security, education, healthcare, or government preferred) • Strong working knowledge of HR/payroll platforms—ADP TotalSource experience highly preferred • Excellent organization, time management, and interpersonal communication skills • Tech-savvy and fluent in Google Workspace or Microsoft Office • Bachelor’s degree in Business, HR, or related field preferred • High integrity, discretion, and the ability to juggle competing priorities ⸻ What We Offer • Competitive Salary: $80,000 – $100,000 per year • Full-Time Role with consistent hours and no travel required • PTO, Paid Holidays • Health & Dental Insurance • 401(k) Plan with Company Match • Opportunity to grow with a mission-driven company on a clear path to expansion • Collaborative team culture and direct access to leadership ⸻ How to Apply: If you’re excited by the opportunity to shape a growing security company from the inside out and enjoy working in a fast-paced, supportive environment, send your resume and cover letter.