Hiring for Document Scanners, need Administrative experience (hayward / castro valley)

● N.D Office ( 635 & Webb Chapel ) is looking for P/T ㅡ Receptionist as below : ▪︎ Training wage : $ 15 / h ▪︎ Needed computer skills ㅡ ▪︎ Att'n : J R / (469) 783 - 6801 .

Very flexible positions exist within Court Administration.  We are seeking part-time hires as tipstaff who will have work assignments in the courtroom, in an office, or both.  Essential duties may include confirming presence of all litigants and counsel for scheduled proceedings, opening court, swearing in witnesses, preparing paperwork, managing and preparing case files, assisting with jury selection and jury trials, assisting with copying and faxing as needed, and supporting Court Administration as necessary. Requirements Qualified candidates will have a high school diploma or GED. Some work experience preferred, strong customer service orientation; demonstrated accuracy, attention to detail, and organizational skills; highly proficient interpersonal relations and communications skills; ability to work with all skills and backgrounds; and maturity to maintain confidential information. Benefits This position is limited to 999 hours per anniversary year, start at $13.75/hour, and include pro-rated vacation benefits. EQUAL OPPORTUNITY EMPLOYER

Overview: We are looking for a reliable Office Administrator to join our team. We are a small family owned and operated company in business since 1995. We sell, install, and service commercial and residential skylights. The main tasks of the position include: - Scheduling leads/customers via phone and email on our CRM, Jobber. - Making follow-up calls and emails on estimates. - Sending/creating invoices via our CRM. - Assist in office sales as customers pick up skylights. - Sending/creating estimates via our CRM. - Some filing of completed paperwork. Skylight knowledge is not required. We will train the right person. Details: - 40-hour work week M-F (9-5) - Paid company holidays Required Knowledge, Skills and Abilities: - Ability to read, write and speak fluent English. - Ability to write professional emails with proper format, punctuation, spelling and grammar. - Proficient with Microsoft Office and intermediate computer skills - Experience with Jobber or similar CRM would be ideal. Work Environment: - Work primarily in a climate-controlled office environment. Physical demands are primarily sedentary, requiring little physical effort. Minimal work with light and medium materials up to 30 pounds.

TechOp Solutions is seeking   Customer Service Representatives (CSR) with strong listening skills, compassion, and a commitment to excellent service. The CSR will handle inquiries, process and track orders, and provide support via phone, email, and other channels.  Duties: Receive and process orders via phone, fax, mail, email, etc.   Provide courteous and professional support during inbound calls and emails  Maintain records, reports, and quality control documentation   Handle payments orders via approved systems  Guide customers in using the approved systems, including ordering items and updating information  Other duties, as assigned  Requirements Minimum of 2 years’ experience in a customer service environment   Proficient in ordering process CRMs Proficient in communication (oral and written), analytical thinking, and customer service  Minimum of a high school diploma, or equivalent  Proficient in the use of Microsoft Office application  Must be able to pass a typing test  Must be able to obtain and maintain government agency suitability requirements as a condition of employment  Benefits The pay range for this role reflects a variety of factors that are considered when making compensation decisions, including but not limited to: job location, relevant skills and experience, education and certifications, contract-specific requirements, and organizational needs. Final compensation will be determined based on the facts and circumstances of each individual case, and it is not typical for hires to be made at or near the top of the range. A reasonable estimate of the current range for this position is $18.56. – $23.65 hourly. This position is covered under the Service Contract Act (SCA) and includes health and welfare benefits in addition to any applicable vacation and holiday leave as required by the contract (The application deadline is October 1. This date is tentative and may change with short or no notice.) IND123

Job Title: Intake Coordinator Position Type: Full Time (W-2) Work Location: 2701 Sunset Ridge Dr, Ste 302, Rockwall, TX 75032 Work Hours: Monday-Friday, 8:30 AM - 5:00 PM Direct Supervisor: Managing Director Compensation: $42,000/year salary plus paid time off and bonus Job Summary: The Intake Coordinator at The Law Office of Jason Carr, PLLC serves as the first point of contact for potential clients seeking specialized legal services. This role combines traditional receptionist duties with client assessment responsibilities, acting as the gateway to our firm's specialized tax law, business law, and estate planning services. The Intake Coordinator plays a crucial role in strengthening the relationship between our team and clients through exceptional communication, organization, and understanding of our services. This position requires flexibility, critical thinking, and the ability to work independently while supporting the firm's business development initiatives. This position offers the opportunity to make a meaningful difference in clients' lives by connecting them with the legal services they need while developing valuable skills in a professional law firm environment. Responsibilities: Client Intake and Assessment *Serve as the first point of contact for all inbound calls and office visitors *Conduct initial screening conversations to determine if potential clients are a good fit for our services *Gather and document essential information about potential clients' legal situation *Identify urgent legal matters that require immediate attention *Schedule initial consultations with our client development team based on case type and urgency *Follow up with potential clients to confirm appointments and ensure required documentation is prepared Office Operations *Manage daily office operations including appointment scheduling and calendar management *Process client payments *Open mail and scan mail into document management system *Arrange receipt of mail and hand delivered documents from satellite offices *Maintain organized client files and ensure all intake documentation is properly stored *Manage, organize and order office supplies *Coordinate with service providers for office maintenance needs *Ensure office space is professional and welcoming at all times Client Relationship Management *Build authentic, one-on-one relationships with clients beginning with their initial contact *Provide timely responses to client inquiries and route complex questions to appropriate team members *Keep clients informed about their case status and next steps *Recognize and appropriately respond to clients experiencing legal-related stress *Maintain confidentiality and professionalism in all client interactions *Alert attorney and client support team of significant client life events that may impact their legal situation Business Development Support *Update prospect and client data records in the firm's CRM system *Assist with executing direct mail and gift programs *Make follow-up calls to set or confirm appointments *Support attorney and client support team in deepening existing client relationships *Prepare client materials for scheduled appointments Job Requirements: Qualifications *Bachelor's degree required *Minimum of 1 year of experience in a receptionist, customer service, sales, and/or administrative role *Experience in a legal, financial, or professional services environment preferred *Proficiency with office technology and software including Google Workspace, Microsoft Office Suite, and web based applications *Experience with CRM and calendar management is a plus *Bilingual a plus, but not required *Must be able to pass background check Skills and Attributes *Critical thinking capabilities and attention to detail *Professional demeanor and polished appearance *Business attire required *Exceptional client service abilities with a focus on empathy and problem-solving *Strong verbal and written communication skills *Ability to work independently and manage multiple priorities in a deadline-driven environment *Reliable, organized, and demonstrates strong initiative *Aptitude and willingness to learn and understand tax law services and identify client needs *Ability to maintain strict confidentiality regarding sensitive financial and legal matters *Show empathy and care to potential clients navigating stressful financial situations How to Apply: Interested in this job? Submit your resume using this form: https://carrtaxlaw.com/resume-form/ ***No recruiters or agencies please.***

WIN Warehouse is excited to announce a new job opportunity: Administrative Coordinator. The Administrative Coordinator will be responsible for the execution and reporting on a wide variety of administrative processes including: donation order tracking, accounts payable, accounts receivable, receiving and correspondence. The Administrative Coordinator will also be the initial point of contact for WIN’s nonprofit members, donors and vendors via telephone or in-person and will be responsible for connecting them with the appropriate staff member or service. Additional responsibilities include being a point of contact to provide service in our showroom, including stock keeping duties and light cleaning. The right candidate will be someone who will take ownership of the administrative processes involved with receiving in-kind donations with an emphasis on prompt gift acknowledgment. In addition, you should have basic bookkeeping skills and the ability to handle accounts receivable, accounts payable, and settlement reconciliations.  You should have exceptional people skills and communication skills as you will be dealing with corporate donors as well as people in all levels of nonprofit organizations, team members and vendors. Proven ability to efficiently operate various Windows software and Google Tools is a must.  Requirements Tasks and Responsibilities: Receive incoming calls and in-person visitors Generate letters of acknowledgment for corporate donors Process Accounts Receivable payments Account coding of Accounts Payable  Maintain files and correspondence (paper and digital) in accordance with WIN’s Record Retention and Document Destruction Policy Provide superior service to our members locating and obtaining donations in our showroom Balance and reconcile daily deposits Keep office supplies stocked and monitor office supply budget Keep showroom stocked, neat, and organized Run various reports  Continually improve administrative systems and processes  Keep your work area organized and safe  Competencies and requirements: Exceptional personal relations, written, and verbal communication skills  Maintain confidentiality of any proprietary data or personal information At least 2 years with customer service related or customer-facing experience  Be comfortable using many forms of communications including, but not limited to email, chat, phone, intercom,  Be proficient with everyday functions of a Windows PC  Be proficient with Microsoft Word and Excel Be able to learn how the financial and inventory systems relate to other aspects of our operation (like receiving, CRM and order management) Be willing to cross-train in other areas of the operation as opportunity permits  Work closely with the president, vice president of programs, member services coordinator, and warehouse manager Work independently or as part of an awesome team  Must be exceptionally organized and have strong abilities to multitask and prioritize  Be safety-minded  Have an infectious can-do attitude  Appreciate WIN’s mission and contributions to the non-profit community Benefits Compensation & Benefits $21.25/hour, 40 hours per week Exclusively first shift work Employer-sponsored health insurance Minimum of eight paid holidays annually One week paid vacation in first full year Paid sick leave accrual policy Company paid short-term disability insurance 403(b) retirement plan with company match up to 4% of earnings