Administrative Assistant

Ryan Gath Electric Corp., a well-established electrical contractor, is looking for an Assistant Estimator / Office Coordinator. This role supports our Estimator while keeping front-office operations running smoothly. Responsibilities: • Assist Estimator with takeoffs, bid prep, and proposals • Coordinate and maintain project schedules • Answer phones, log new leads, and support customer inquiries • Order materials from vendor lists generated during takeoffs • Organize project notes, photos, and documentation • Communicate with clients, vendors, and field staff Qualifications: • Experience in construction/electrical industry preferred (willing to train) • Strong organizational and multitasking skills • Proficient with Microsoft Office; comfortable learning new software • Excellent communication and customer service skills Why Join Us? • Competitive pay (based on experience) • Training and career growth opportunities • Collaborative, team-focused work environment

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. $18 - $21 per hour Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Medical, dental, vision insurance Life insurance 401k Employee assistance program  Employee discounts Employee referral program Paid time off (PTO)

Joe’s Auto & Towing is seeking a reliable, organized, and motivated individual to join our team as an Office Assistant/Dispatcher. This is a key role in ensuring smooth daily operations and excellent communication with staff and customers. Responsibilities include: • Answering phones and emails in a professional manner • Scheduling, dispatching, tracking drivers and service calls • Support drivers with routing and problem-solving • Maintaining accurate records, logs, and reports • Providing general office support, file organization, filing, light cleaning and holiday/season office decorating • Assisting with customer service and problem resolution • Supporting management with administrative tasks as needed Qualifications: • Strong communication and organizational skills • Proficiency in Microsoft Office Suite (Outlook, Excel and Word) • Ability to multitask in a fast-paced environment • Proficiency with computers and scheduling software (training provided if needed) • Previous office administrative or dispatch experience required • Dependable, detail-oriented, and a team player • Demonstrated discretion, professionalism, and confidentiality. We Offer: • Competitive pay based on experience • Steady hours with opportunity for growth • Supportive team environment

We’re looking for a part-time Administrative Assistant to support our Clinical Coordinator and CEO at Mindful Transformations. This role combines client support, office organization, and assisting with marketing, events, and community outreach. The ideal candidate is warm, highly organized, tech-savvy, and eager to learn, with comfort using platforms like Google Workspace, EHR (SimplePractice), Canva, and Kartra. At Mindful Transformations, we are more than a therapy practice , we are a community devoted to whole-person healing. Our team blends traditional therapy with holistic approaches, offering a space where clients feel deeply supported, seen, and empowered. We’re looking for someone who not only values the importance of mental health but is also open to holistic and energy-based approaches. Our practice is grounded in collaboration and care — both for our clients and for our team. Requirements Requirements Previous administrative experience preferred (healthcare or mental health setting a plus). Comfortable with technology: Google Workspace, EHR systems (SimplePractice preferred), Canva; Kartra experience a plus. Understanding of HIPAA compliance or willingness to learn quickly. Strong organizational skills with attention to detail and follow-through. Excellent written and verbal communication skills. Confident and professional when speaking with clients, community partners, and leadership. Ability to manage multiple tasks and adapt in a fast-paced environment. Willingness to learn new systems and processes quickly. Available for in-person work Monday–Thursday, 12–5 PM to start, with openness to expand schedule as the role grows. Looking for someone who can commit to staying with the practice for 2–5 years. Who You Are You believe in the power of mental health and are open to the integration of holistic practices and energy work. Warm, professional, and compassionate — you enjoy connecting with people and being part of a supportive team. A team player who’s willing to pitch in around the office — from light clean-up and organization to ordering supplies and keeping things running smoothly. Tech-savvy and a fast learner, with openness to new systems (Google Workspace, SimplePractice, Kartra, Canva). Highly organized and detail-oriented, with strong follow-through. Confident in communication, relationship-building, and billing conversations. Flexible, proactive, and aligned with a practice that values healing, mindfulness, and community. Benefits Compensation & Benefits $25/hour starting pay. Average of 20 hours per week to start. Opportunities for bonuses and additional pay for outreach activities. Cell phone stipend provided. CEU stipend for continuing education. Paid time off for part-time staff. Retirement plan participation available. Growth opportunities as the practice expands — potential for more hours, higher-level projects, and deeper involvement in events, marketing, and outreach.

Nationwide Maintenance is a full-service maintenance and construction company proudly servicing the Tri-State area. We're currently seeking an organized and efficient Dispatcher (Account Service Manager) to join our growing team in Bedford Hills new york westchester . 🧩 Job Overview: This role involves coordinating and dispatching service requests, monitoring field crews, and maintaining accurate documentation. Strong customer service and communication skills are essential, as you’ll be a key liaison between our company and our clients. 🔧 Responsibilities: Receive, log, and respond to service requests promptly Communicate with customers and field crews via phone, text, and email Track job status and crew locations; assist with real-time needs Dispatch appropriate crew resources based on project scope and urgency Follow up with customers to ensure satisfaction and service quality Troubleshoot operational issues quickly and efficiently Maintain accurate records and prepare operational reports 📌 Required Skills & Qualifications: Excellent verbal and written communication Strong customer service and interpersonal skills Able to multitask and prioritize under pressure Detail-oriented with solid time management capabilities Tech-savvy: Comfortable using spreadsheets, databases, and dispatching software Quick-thinking and decisive in dynamic situations 📅 Start Date: Immediate availability preferred 📧 How to Apply: Email your resume or contact marcie@nwmgc.com to schedule an interview.

The Law Offices of Samer Habbas & Associates, PC is seeking a part-time (20-30 hours per week)or full time (40 hours per week) Receptionist to join our dynamic team. The perfect candidate for this position will enhance the effectiveness of the firm by providing superior front desk and general office support. Responsibilities will include and are not limited to: Professionally manages a multi-line phone system with poise, ease and confidence Personable and professional in greeting all employees and guests (clients, candidates, vendors, etc.) Maintains a clean appearance of entrance area, front lobby, reception desk, breakroom, etc. Assists with file clerk duties such as scanning and labeling documents, etc. Validates parking tickets for business-related guests Maintains client confidence by keeping client/attorney information confidential Provides general office support; takes on new projects and initiatives as required Requirements 1-2 years of receptionist/front desk experience Superb communication etiquette (listening, verbal and written), and open to feedback and guidance Multi-line phone management skills a plus Strong interpersonal and relationship-building capabilities Collaborates well with others while independently motivated Customer-focused and willing to go above and beyond if necessary to meet the needs of the business/clients Approachable, personable, professional, and can navigate various personalities and situations with ease and confidence Proficient in Microsoft Office Suite, Google Workspace (and shipment procedures, a plus) Benefits Compensation $20.00 - $23.00 to start depending on experience Healthcare Retirement Plan (401k) & Profit Sharing Paid Time Off (PTO) Holidays Free Fitness Center Access Cellular Phone Allowance The Law Offices of Samer Habbas & Associates, PC is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Must provide eligibility to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.