Entry Level Executive Assistant Position (concord / pleasant hill / martinez)

Entrepreneur looking for assistance with day-to-day business activities. This is an "all around" position to help free us up. The position includes assisting with correspondence; running errands; research; writing simple overviews of projects; organizing e-files and emails, data entry, spreadsheets, organize documents on a Windows PC, manage digital and physical files efficiently. Requirements: * Some background experience in an administrative role. * Proficiency in computer literacy, including Microsoft Office Suite, social media platforms, and ability to pick up and learn other software. * Strong organizational skills with the ability to prioritize tasks effectively. * Excellent verbal and written communication skills. * Ability to work independently as well as part of a team. * Patience, craftiness, creativity, and the ability to remain calm and thick-skinned in a dynamic work environment. * In person work based in Pembroke Pines possible 3-5 days per week. * Strong sense of loyalty and commitment. * Flexibility to adjust schedule around the entrepreneur’s needs while maintaining some flexibility for personal needs. * A readiness to learn and adapt to new tasks across multiple business sectors when needed. This is NOT a virtual assistant position! You will also gain a lot of varied experience. Flexibility to adjust schedule around the entrepreneur’s needs while maintaining some flexibility for personal needs Must be able to work independently. Think logically to find solutions. Positive attitude. Resourceful. Entrepreneurial understanding would be a major plus. Having worked in a legal office is also a major plus. Definite growth potential! 3 days/week.

Overview We are an Engineering and Construction company and we are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring smooth administrative processes, managing office staff, and maintaining a productive work environment. This role requires strong leadership skills and the ability to multitask effectively while providing exceptional support to both the team and clients. Duties Oversee permit, recertification, and revision processes Oversee daily office operations and ensure efficient workflow. Manage office staff, including hiring, training, and performance evaluations. Prepare and maintain project files, job folders, and subcontractor documentation Assist with bid preparation, tracking, and submittals Develop and implement training programs to enhance team skills and productivity. Handle budgeting tasks, including monitoring expenses and preparing financial reports. Maintain calendars for executives and schedule meetings as needed. Manage vendor relationships and negotiate contracts for office supplies and services. Provide clerical support such as filing, data entry, and document preparation. Ensure front desk operations run smoothly, including greeting visitors and handling phone inquiries with professionalism. Organize office layout and maintain supplies inventory. Skills Strong clerical skills with attention to detail. Proven team management abilities to lead a diverse group of employees. Proficient in budgeting processes to maintain financial health of the office. Excellent calendar management skills for scheduling meetings efficiently. Experience in training development to foster employee growth. Familiarity with QuickBooks or similar accounting software for financial management. Effective vendor management skills to ensure quality service delivery. Exceptional phone etiquette for professional communication with clients and partners. Highly organized with the ability to prioritize tasks effectively. Experience in front desk operations is a plus. Construction industry experience or knowledge of construction terminology a plus Bilingual (Spanish) is a plus+ Join our dynamic team as an Office Manager where you can make a significant impact on our organizational success!

Hello I'm looking for someone to help me with a few things during the week. This probably something that is only going to be 2 or 3 times a week for a few hours at a time. Please provide a resume & current picture thank you.

We are seeking a skilled and detail-focused bookkeeper and office administrator to become part of our team at our office. This is a full-time position for someone who is adept at managing financial records and is eager to help us succeed. Responsibilities: • Keep financial records up to date, including accounts payable and receivable. • Monitor client payments and manage invoicing. • Welcome and assist clients at the front desk (low traffic). • Handle phone calls. • Support court filing and scheduling. • Perform general office administration and other tasks as required. Qualifications: • Demonstrated experience as a bookkeeper • Excellent attention to detail and strong organizational abilities. • Capability to multitask and manage priorities independently. To Apply: Please submit your resume.

Your Best Management Group is a long term successful property management group that works for Bigelow holding Companies which include Budget Suites of America. We offer competitive pay and great benefit options, paid vacations (1st yr. 1 week, 2nd yr. 2 weeks and 5th yr. 3 weeks), 9 paid holidays, and 401(k) plan with company match. Description: Budget Suites of America is seeking an Administrative Assistant to work in our regional office located in Phoenix, AZ. The salary for this position is $45 to $50k DOE. Responsibilities and Qualifications • Perform a variety of administrative functions for the management team in a fast-paced, team oriented, demanding environment • Communicate with management verbally and by email with a sense of urgency • Assist with compiling data, analyze and report monthly annual metrics • Create and maintain Excel spreadsheets • Maintain various reports and records, licenses, agreements, and calendar for staff • Coordinate projects that may involve working with all levels of management and staff • Adhere to and comply with company policies, procedures, and standards • Perform other duties as assigned • High School diploma or GED • 7+ years’ experience in a similar role • Ability to keep sensitive information confidential at all times • Proficient with Microsoft Excel, Word, PowerPoint, and Outlook • Ability to proof one's own work • Possess a high level of professionalism • Strong written and verbal communication skills, accuracy, work ethic and attention to detail • Ability to work independently as well as collaborate with colleagues, prioritize work, work well with others without conflict and ask for further clarification when necessary • Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, adapt to change, delays or unexpected events • Bilingual a plus • Must successfully pass a drug test and background check

Key Responsibilities Provide clerical/administrative support to management in various aspects of operations of the business. Perform other assigned tasks and duties necessary to support the front office Must communicate & follow up effectively with departments regarding accounts on a timely basis. Assist with other office duties and provide support as needed Will manage and oversee fleet compliance, Air Resources Board, DMV, Maintenance Schedule, DOT Requirements Required Skills: Be on time to work in our office everyday Motivated and positive attitude Excellent written and verbal communication abilities (English) Detail-oriented, results focused and organized Able to work in a fast-paced environment Proficient in Word and Excel Commitment to exceptional customer service Ability to prioritize and manage responsibilities Confidentiality and Thoroughness Experience: Administrative experience preferred (Minimum of 2 years) Job Type: Full-time Pay: $20.00 - $30.00 per hour Expected hours: 40 per week Benefits: Health insurance Schedule: 8 hour shift Day shift Work Location: In person