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$30-35/hour
5 Moss Ln, Lafayette, CA 94549, USA
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ShareOur client, A full service mid-sized law firm in Lafayette, CA is looking for a temp to hire Legal Office Assistant. This assignment would temp for at least twelve weeks prior to converting direct hire. This position reports onsite to the firm office (Lear Lafayette BART). Employment Type: Full Time Temp to Hire | M - F | 8:30am – 5pm PT Onsite Flexibility for overtime as needed Salary Rate: $30.00 - $35.00 / Hour DOE (While Temping) Responsibilities: Administrative support: Attorney and office calendar support, including scheduling client meetings, organizing and coordinating conference rooms, A/V equipment and accommodation as needed. Client correspondence via email and over the phone on behalf of attorneys and office Receive, sort, and deliver all incoming mail and package items. Including processing of outgoing mail in a timely and detailed manner. Attorney billable hour tracking and drafting, finalizing client bills for submission and accounting Operate as point of contact for vendors regarding office maintenance, security, custodial needs, and equipment repair. Including maintenance and service for office equipment (e.g., copiers, shredders). Firm and client document management including proper labeling, digital file creation, transfers and migration. Assist and prepare physical records for vendor or off-site transfer in compliance with firm retention policy. Maintain conference rooms, kitchenette areas and front office, ensuring it stays clean and organize. Including inventory restock of office supplies and snacks when necessary Track and reconcile corporate card receipts for expense processing Learn and apply litigation procedures with firm-provided training and assist in maintaining client case files and litigation indexes Support special projects and any ad-hoc tasks as arise Qualifications: Qualified candidates should have a minimum of two to three years’ experience in an administration or office services role within a professional service organization (Law Firm experience is a plus). A Bachelors or Associates is preferred. Proficiency in MS Office and experience with Adobe or PDF software and a willingness to learn new software. Must possess a high level of professionalism, and ability to support a fast-paced environment with prioritization of work accordingly. A collaborative and team-oriented working style is highly desired in the ideal candidates. We are a Bay Area, CA based staffing and recruiting firm assisting our client with this Temp to Hire need. Please respond with your updated WordDoc resume and contact information—Thank you! Pursuant to the local Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Job Type: temp to hire
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