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Administrative & Personal Assistant – Immigration Law Firm (New York City)
We are a busy and growing immigration law firm dedicated to helping individuals and families navigate the U.S. immigration system with compassion and excellence. We are seeking a highly organized, reliable, and professional Administrative & Personal Assistant to provide both office-wide administrative support and direct assistance to the managing attorney.
This is a dynamic and fast-paced role ideal for someone who enjoys a blend of office management, client communication, and personalized executive support. The ideal candidate is detail-oriented, proactive, and comfortable working with people from diverse backgrounds.
Key Responsibilities:
* Greet clients and visitors in a friendly, respectful, and professional manner
* Answer and direct phone calls, emails, and inquiries
* Schedule and confirm appointments for attorneys and case managers
* Handle mail, deliveries, and office supplies
* Provide general administrative support to attorneys and case managers
* Open, organize, and close client files; scan and maintain digital records
* Manage and update information in the firm’s case management system
* Assist in preparing immigration forms, correspondence, and letters as directed
* Manage the attorney’s professional and personal calendar, appointments, and reminders
* Prepare and maintain task lists, follow-ups, and project deadlines
Qualifications
* At least one full year of administrative experience in a law firm.
* Bilingual proficiency in any foreign language.
* Authorized to work in the US.
* Available full-time.
* Strong organization, attention to detail, and multitasking ability.
* Compassionate and professional communication with clients
Why Join Our Firm:
We offer a supportive, collaborative, and inclusive environment where professional growth is encouraged. Our benefits include: competitive compensation with overtime pay; paid time off and vacation days; medical benefits; 401K, yearly bonuses, salary increases every 6 months; and professional development and advancement opportunities.
How to Apply:
Please submit your resume, a brief introduction highlighting your relevant experience, along with a link to your LinkedIn professional profile.
357A 8th Ave, New York, NY 10001, USA
$50,000-80,000/year
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