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Executive Assistant (new york city: manhattan)
Top global non-profit consulting organization located in Midtown Manhattan seeks a Temporary Executive Assistant to support 3 Partners. The position starts asap and lasts through the end of April 2026. Hours are 8:30am to 5:30pm with a one hour lunch and flexibility for light overtime. The role is fully onsite 5 days/week.
Responsibilities:
Call and email clients directly on behalf of partners and managers to schedule meetings, and act as representative and extension of your partner and manager in communication to clients and internal colleagues
Draft, type, and proofread letters, memos, documents, presentations, and reports as requested, and coordinate with relevant teams to respond to incoming proposals and requests
Receive, screen and route phone calls, mail, and correspondence for partners and managers as requested
Schedule meetings, resolve conflicts, and prioritize commitments
Help managers and partners prioritize and process new demands on their time
Arrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meeting
Coordinate domestic and international travel arrangements including air, train, hotel, and ground transportation reservations
Compile itineraries and where needed, help with procurement of visas and identifying other necessary pre-travel prep (e.g., vaccinations)
Compile and submit monthly time and expense reports for partners and managers
Work with staff, venues, and vendors to coordinate complex meetings, convenings, team retreats, and social events
Collaborate with other EAs on reception desk and phone coverage, work sharing, and general team support
Perform other related duties as requested or as responsibilities dictate
Requirements:
3+ years of experience providing direct administrative support to executives
Experience providing support in a professional services or management consulting firm is preferred
Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, and PowerPoint, and ability to learn new technology quickly, is required
Outstanding written and verbal communication skills are required
Must be able to work both independently and as an integral member of various teams
Strong organizational skills and attention to detail
Interest in and enthusiasm for the nonprofit sector and the administrative field
Must be comfortable working in a fast-paced environment and calm under pressure
Must be highly adaptive to management styles and changing needs, reprioritizing tasks and projects as needed
Hourly rate:
$33-35/hr DOE
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
224 Central Prk W, New York, NY 10024, USA
$33-35/hour
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