Marketing & Operations Assistant (Paid Internship / Entry-Level) (new york)

MINIMUM 5 years of managerial experince in hospitality setting, facing customers daily and mitigating conflicts. We are a busy, modern medical practice in New York City looking for the perfect customer service professional — someone who can connect with patients, make them feel welcome, and ensure every visit ends on a positive note. If you’re friendly, confident, and have a natural ability to schmooze, calm, and charm, we want you on our team. What you’ll do: Greet and engage with patients (in person and by phone) Handle scheduling, questions, and small issues with empathy and professionalism Ensure patients feel cared for and supported throughout their visit Help resolve any conflicts calmly and positively Work closely with our medical team to keep everything running smoothly What we’re looking for: Strong communication and people skills — the ability to build trust and make patients smile A calm, professional presence even when things get busy Reliability and a genuine love for helping others Details: Full-time Pay based on experience Friendly and supportive team environment If you’re the type of person who brightens a room and loves making people happy, this is the place for you. 📩 To apply: Send us a short message introducing yourself and explaining why you’d be a great fit.

Our client, a non-profit tied to an investment firm, is seeking to hire a Temp to Perm Reception to join their team. Client is based in Midtown, Manhattan. This role starts October 2025. The position is onsite, Monday - Friday. Standard daily hours are 9am-6pm (with a 1hr unpaid lunch break). Temp duration is typically up to 3 months before conversion. Responsibilities: Manages reception (daily): Meet and greet guests including visitor registration Manages busy calendars and schedules, including meeting prioritization; Engages via email and phone with senior leaders from other companies to request and schedule meetings; Supports the processing and approval of invoices and subscriptions for respective teams; Coordinates in-person and virtual advisory board meetings by communicating with advisory board members, preparing meeting agendas, managing room/Zoom set-up, processing honoraria and travel expenses. Maintains organized physical and digital files, templates, trackers, records, and contacts; Manage vendor contracts/contracting process for relevant projects; Coordinates orientation activities for new hires with oversight by department leads; Manages and conducts ad hoc projects as needed; Collaborates with and develops strong relationships with administrative staff and employees across the organization; Serves as a back-up for the organization's other administrative team members as needed. Qualifications: Minimum of 2+ years of experience providing reception /administrative to teams with demonstrated increases in responsibility over time. Proven ability to work effectively in a dynamic environment by balancing competing priorities and multi-tasking effectively. Bachelor's degree required. Strong verbal and written communication skills with professional presentation. Growth mindset and openness to learn and take on new responsibilities over time. Experience supporting the planning, organizing, and managing of work effort for projects. Proven ability to handle confidential information with integrity and discretion. Advanced knowledge of Microsoft Office products Word, Excel, PowerPoint, and Outlook. Proven ability to work independently with minimal direction and supervision, with strong attention to detail and exceptional organizational and time management skills. Friendly and professional demeanor, positive attitude, and willingness to partner with other team members. Excellent time management, prioritization, and problem solving skills. Must be well organized with outstanding attention to detail and follow-through. Excellent research and proofreading skills. Prior non-profit experience and exposure to monitoring and evaluation tools helpful. Interest in learning about and supporting the mission of the Foundation desirable. In order to build productive relationships across the organization and to ensure effective collaboration, this role requires in-person Pay: 60K-70K base depending on experience, temp rate paid in line 401K Small contribution medical/dental/vision FSA, HSA, transit, and parking Breakfast and snacks in office Early release summer Fridays Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a prominent non-profit organization in the music industry, is seeking a polished and proactive long-term temp Administrative Assistant to support a couple of executives in their NYC office. This is a fast-paced, high-energy role where the assistant will manage multiple responsibilities, including handling calendars, managing legal documents, and offering administrative support with ad hoc projects. This role starts ASAP (ideally this week or, 10/13 latest) with an estimated temp contract of 3 months (potential to extend). The hours are 9am-5pm (30-minute lunch break) + limited OT as needed. This role is fully onsite Monday through Friday. Hourly pay rate is 30-36/hr DOE. Key Responsibilities: Calendar Management: Manage complex schedules, arrange meetings, and coordinate appointments. Legal Document Management: Work with legal documents, including editing, tracking changes in Word, converting documents into Adobe, and ensuring they are up-to-date and polished. Phone Support: Answer phone calls, screen inquiries, and relay messages effectively. General Admin Support: Assist with general office duties such as faxing, scanning, and making lunch/coffee runs when needed. Travel & Expenses: Coordinate travel arrangements, process expense reports, and ensure timely reimbursements. Conference Room Setup: Organize and prepare meeting spaces, ensuring that all necessary equipment and materials are available. Qualifications: Experience: Minimum of 3+ years of corporate Executive Assistant experience, preferably in a fast-paced, professional services or non-profit environment. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) and Google Suite. Comfortable using Adobe for document editing and conversion. Attention to Detail: Strong organizational skills with an ability to manage multiple priorities and a focus on accuracy. Professionalism: Polished demeanor, strong communication skills, and the ability to interact with C-suite executives and staff effectively. Work Ethic: Highly proactive, energetic, and comfortable working in a fast-paced environment. Availability: Must be able to work onsite 5 days a week in the Hell's Kitchen office. Education: Bachelor's degree preferred, but not required for candidates with significant experience. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a global private equity firm, is seeking an Administrative Assistant. They are looking to bring on an individual with strong communication skills who's confident in their prioritization and multitasking abilities. The hours are 8:30am-5/5:30pm with light after-hours accessibility for travel changes. This role follows a hybrid 4/1 schedule, four days in office in Manhattan with Fridays remote. Responsibilities: * Provide day-to-day administrative support including calendar management, travel coordination, and meeting scheduling * Greet and assist visitors, manage conference room setup, and handle catering and hospitality needs * Maintain office supplies, pantry inventory, and vendor relationships * Liaise with building management and external service providers * Assist with coordination of office operations and administrative processes * Contribute to a collaborative, professional, and service-oriented office culture Job Requirements: * 3-4+ years of administrative experience; open to slightly more junior candidates with maturity and professionalism * Bachelor's degree preferred * Strong organizational and multitasking skills * Proactive, team-oriented mindset with a "no task too small" approach * Excellent communication and interpersonal skills * Proficiency in Microsoft Outlook and general office tools Compensation/Benefits: * Up to $80K base + discretionary bonus * Healthcare plan * 401(k) plan * $750 annual wellness reimbursement * Three weeks of remote work in August (within five-hour time zone) * Generous PTO package Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a Biotechnology Research firm, is seeking an open-ended Temporary Executive Assistant to join their growing team. The hours are 9am-5pm (flex as needed given there will be UK coverage). This role is in office 2 days with 3 days work from home. The office is in Berkley Heights, NJ. Hourly rate is up to $45/hr. Responsibilities: Provide a full range of administrative services for the executives Manage and maintain a complex Outlook calendar Schedule meetings, organize catering, prepare agendas Coordinate extensive domestic and international travel arrangements, including arranging visas, booking hotels and transportation, and managing itineraries Manage invoices, budget reports, and timely submission of team expense reports Prepare presentations, emails, and sensitive documents Handle general office duties and ad hoc projects Qualifications: Bachelor's Degree highly preferred 5+ years of experience supporting at least 2 executives, preferably out of pharma Tech savvy: proficient in Microsoft Office Suite (Word, PP, Excel) Demonstrated strength in time management and organizational skills Must have international travel booking experience Must have experience working across time zones Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a real estate asset management company, is seeking an Executive Assistant to join their team. They are looking for an individual with strong organization and communication skills, who can thrive and prioritize properly in a fast-paced environment. The hours are 8:45/9:00am-5:30/6:00pm with flexibility. This role is onsite 4-5 days per week in Manhattan. Responsibilities: * Provide administrative support to a team of under 10 executives, including calendar, travel, and expenses * Coordinate meetings, conferences, and off-sites with related logistics * Serve as liaison across offices and departments, ensuring clear communication * Manage recruitment coordination and onboarding logistics for new hires * Assist with ad hoc projects and prepare/edit relevant materials in Word and Excel * Collaborate with other assistants to provide coverage and support as needed Job Requirements: * Bachelor's degree required * 5+ years of Executive Assistant experience, ideally within finance or professional services * Strong attention to detail, sound judgment, and maturity in handling confidential information * Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint * Ability to prioritize competing demands and thrive in a fast-paced environment * Proactive, collaborative, and solutions-oriented with excellent communication skills Compensation/Benefits: * Up to $115K base salary + bonus + paid overtime * Healthcare through the company * 401(k) with company match * Generous PTO package Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)