Front Office Coordinator, K-8 (oakland rockridge / claremont)

Reports to: Director of K-8 Status: 11-months (August - June); Full-time; Non-exempt Established in 1920, Bentley School is a K-12 co-educational, independent day school located on two campuses in Oakland and Lafayette. Bentley is an inclusive community that shares a vision of transformative learning and respect for the individual. The Front Office Coordinator, K-8, is located in the main office at the Oakland campus on Hiller Drive. Bentley School is seeking a personable and efficient front office coordinator to support the day to day operations of the front office through the school year. The position is an 11-month position from August through June, with set office hours of 7:30am to 4:00pm Monday through Friday. Receptionist Responsibilities: ● Greet all visitors to the school ● Answer the main office phone; directing calls to employees, taking and relaying messages to teachers and staff, and assisting parents as needed ● Assist faculty and staff members in need of temporary coverage ● Work with security on individuals coming onto campus and assigning available parking spots ● Collect, sort, and distribute incoming mail and assist with outgoing mail ● Monitor and organize daily student and faculty check-in and check-out procedures Administrative Assistant Responsibilities: ● Work with and provide assistance to staff, administrators, faculty, and families ● Work with and support the admissions team as needed with events, field trips, mailings, etc. ● Update and record daily attendance for the K-8 Division ● Coordinate substitute coverage, review, and maintain coverage spreadsheet ● Ensure smooth operation of equipment (copiers, postage machine, etc.) by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories. ● Coordinate the Hiller student lunch program ● Update and maintain various school systems, including Magnus, Asset, Blackbaud, etc. ● Assist the K-8 Director, Senior Administrators, and Head of School as needed ● Assist students who may need various items such as: first aid, ice packs, band-aids, distribution of daily medicine, and OTC medicine if necessary, etc. ● Assist students with general needs ● Order and maintain front office and faculty lounge supplies for the Hiller campus ● Assist with bus transportation ● Keep accurate counts of the number of individuals on campus ● Keep and maintain a clean workspace in the copy room and faculty kitchen ● Assist with any aspect of Hiller campus events as needed i.e order food, flowers, supplies, etc. ● Other duties as assigned Personal and Professional Attributes: ● Professional appearance and demeanor ● Dependability is required ● Ability to balance rapidly changing priorities with humor and a productive approach to work ● Need a can-do and pleasant attitude within the School’s dynamic daily environment ● Strong communication skills, both written and oral ● Ability to be resourceful and proactive in dealing with issues that may arise ● Ability to maintain confidences and be discreet ● Ability to collaborate with peers ● Empathetic listening skills ● Team player who is proactive in anticipating office responsibilities ● Ability and desire to learn new tasks/skills and pursue professional development to grow in this role Required Qualifications: ● High School Diploma or equivalent ● Ability to quickly learn schools’ systems and programs ● High proficiency in all Google/MS Office programs Preferred Qualifications: ● 2 years working in an office setting with energetic, fast-paced environment ● Experience working in a school environment Physical Requirements: ● Consistent mental alertness; standing, walking, or sitting for extended periods of time; lift, carry, push, and pull moderate weight objects; bending and twisting at waist and neck; kneeling and bending at the waist, reaching overhead, above the shoulders and horizontally; dexterity of fingers and both arms and hands while performing duties, seeing to read, write, and use a computer; hearing and speaking to exchange information in person or on the telephone. Pay Range: Bentley uses a competitive salary scale, which takes into account experience, education, and skill level. The salary scale for this position ranges from $28.85 to $32.50 per hour depending on experience. How to Apply: Qualified, interested candidates may apply for the position through online application at https://bentleyschool.bamboohr.com/careers/250 Bentley School is an equal opportunity employer and seeks rich diversity among faculty and administration. Bentley School offers equal employment opportunities to all applicants for employment and all employees without regard to sex, gender, gender identity, gender expression, transgender, race, color, caste, national origin, ancestry, ethnicity, religion, religious creed, sexual orientation, age, marital status, military or veteran status, genetic characteristic or genetic information, physical or mental disability, medical condition, citizenship, medical leave or other types of protected leave, domestic violence victim status, or any other characteristic protected by federal, state or local laws. An applicant who does not meet the minimum qualifications of the position(s) for which the applicant applies will not be considered for employment. If you need a reasonable accommodation to apply or interview for the position, or otherwise participate in the hiring process, please notify Human Resources.