Dispatch Secretary HVAC Air Conditioning (Houston)

Duties: • Review all invoices for appropriate documentation and approval prior to payment • Prepare and perform check runs • Match invoices to checks and obtain the necessary signatures • Research and resolve invoice discrepancies and issues • Correspond with vendors and respond to inquiries • Assist in month end reporting • Verifies vendor accounts by reconciling statements and related transactions • Preparing and mailing correspondence; copying information • Maintain files and documentation thoroughly and accurately, in accordance with company policy • Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation • Enhances organization reputation by accepting ownership for accomplishing new and different project requests when needed; exploring opportunities to add value to job accomplishments. Requirements:  1+ years of Accounts Payable experience  Proficiency with Quickbooks Pro, Microsoft Office functions, Excel, Word, Outlook  Must have strong work ethics  Must be well organized and a self-starter  Detail oriented, professional attitude, reliable  Possess strong organizational and time management skills  Ability to solve problems, documentation skills, research and resolution skills, data analysis and multi-tasking skills  Thorough knowledge of accounts payable  Ability to communicate effectively verbally and in writing  Ability to interact with employees and vendors in a professional manner  Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

A fast growing insurance organization in Flushing, Queens is seeking a full-time office assistant. Bilingual in English and Spanish is required. No experience is needed. Will train. Prefer a recent college graduate with an associate degree or a bachelor's degree. For consideration of an interview, please send a resume along with a cover letter.

The Lee Viacava Law Firm is seeking a professional, organized, and motivated Legal Assistant to support our busy office and work alongside a senior paralegal with decades of experience. If you are a talented multitasker who loves interacting with people and thrives in a fast-paced environment, we want to hear from you. Previous legal or administrative experience preferred. About the Role You will assist with daily firm operations, client communications, and administrative support to ensure smooth functioning of the office. This position offers room for growth within the firm for the right candidate. Key Responsibilities: Answer and manage firm phone lines; interact with potential new clients and existing clients professionally Retrieve and return phone messages promptly Conduct conflict checks and perform intake for potential new clients Confirm daily appointments via phone and email Schedule in-office attorney appointments Open new client files and assist with file maintenance Assist with docketing case deadlines Greet clients and provide a welcoming environment for in-office meetings Prepare agendas and attend weekly staffing meetings Perform administrative tasks related to cases Liaise with IT professionals to resolve computer issues Assist with creating templates, intakes, and troubleshooting within our customer relations database Support day-to-day business operations Perform other necessary tasks as needed Requirements: Proficiency in Microsoft Word Comfortable with technology and learning new systems quickly Previous administrative or law office experience preferred Strong organizational skills with attention to detail Reliable, punctual, and focused on completing tasks thoroughly Positive, drama-free disposition and team-oriented mindset Excellent written, verbal, and interpersonal communication skills Ability to build rapport with clients and maintain professional client relations Goal-oriented with a strong work ethic and accountability Flexible, self-motivated, and open to feedback and growth Recognizes the importance of balance in life, health, and family Job Type: Full-Time Schedule: Monday to Friday, 8-hour shift Expected Hours: 40 per week Benefits: Paid time off

We’re hiring a reliable and friendly Front Desk Receptionist to join our team! Must have good office skills, be computer savvy, and passionate about customer service. This position includes keyholder responsibilities, so reliability is essential. Spanish or Creole speakers are a plus. Must be authorized to work in the U.S. We are an E-Verify employer. Apply today and grow with us!

📌 Job Title: Secretary / Office Assistant (Must have Experience in Insulation or Construction Contracting) 📌 Location: NW Cape Coral  📌 Job Type: Part-Time (9:00am 12:00pm) three days a week 📌 Pay: $20.00 an hour 📌 About Us: We are a growing insulation contracting company seeking a reliable, bilingual (English & Spanish), organized secretary who understands the unique needs of the construction industry – especially insulation. Our ideal candidate has prior experience supporting a contractor, and is comfortable with scheduling, sending out vendor packets to builders, and customer coordination. 📌 Responsibilities Include: Answering phones, scheduling appointments, preparing estimates and invoices, coordinating with crews, suppliers, and clients, maintaining filing system (digital & paper). 📌 Requirements: MUST have experience in the insulation or construction industry, proficient in QuickBooks, Excel, emailing and bilingual (English & Spanish). 📌 To apply call Heather at (239) 203-5040 to schedule an interview.

Custom Carpentry company seeks to fill a Time Management/ Equipment Manager position. Duties include, visiting all our projects ( currently 4, all within a 1 mile radius) and having a brief conversation with each team member to record what they completed the previous day, take a few photos, then all info collected will be entered into our system. The software we use is very easy to learn. Company laptop and phone will be provided. Also, we have a substantial amount of company equipment that gets moved between jobs and the shop. Tracking these movements is also part of the position. A basic understanding of mill work/woodworking would be a big help. But not required. This position can be completed on a part time basis. The schedule would be Monday, Wednesday and Friday. However, we can also offer to covert to full time if the candidate has some experience in finish carpentry. We offer: $22.00 - $25.00 (based on experience) 401K paid vacations, paid holidays, paid breaks, year end bonuses.