Executive Assistant / Office Support (Brooklyn)

Duties: • Review all invoices for appropriate documentation and approval prior to payment • Prepare and perform check runs • Match invoices to checks and obtain the necessary signatures • Research and resolve invoice discrepancies and issues • Correspond with vendors and respond to inquiries • Assist in month end reporting • Verifies vendor accounts by reconciling statements and related transactions • Preparing and mailing correspondence; copying information • Maintain files and documentation thoroughly and accurately, in accordance with company policy • Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation • Enhances organization reputation by accepting ownership for accomplishing new and different project requests when needed; exploring opportunities to add value to job accomplishments. Requirements:  1+ years of Accounts Payable experience  Proficiency with Quickbooks Pro, Microsoft Office functions, Excel, Word, Outlook  Must have strong work ethics  Must be well organized and a self-starter  Detail oriented, professional attitude, reliable  Possess strong organizational and time management skills  Ability to solve problems, documentation skills, research and resolution skills, data analysis and multi-tasking skills  Thorough knowledge of accounts payable  Ability to communicate effectively verbally and in writing  Ability to interact with employees and vendors in a professional manner  Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

A fast growing insurance organization in Flushing, Queens is seeking a full-time office assistant. Bilingual in English and Spanish is required. No experience is needed. Will train. Prefer a recent college graduate with an associate degree or a bachelor's degree. For consideration of an interview, please send a resume along with a cover letter.

Now Hiring an Bookkeeper/Office Assistant for A.J. Montclair, Inc. You will be assisting owner "President" of construction company with daily tasks. Seeking: -an organized, motivated, and a "Get it Done" type individual -Must be able to handle multiple tasks at any given time -Excellent communication skills via computer or phone -Competent with word, excel, estimating software Job Duties May include but not subject to: -Help with Bookkeeping, Invoices, business renewals, office work -ordering plans and prints -estimating take offs -Writing proposals - setting up bidding project contracts -Contacting Contractors to get pricing, equipment estimates, etc. Wage and Hours TBD-will discuss during interview process To apply email your resume

Full time position. Immediate hire. Must have experience. Must be great with customers. Call Alison 516-509-4527.

Established company looking for administrator to grow with us. Apply to see if you would like our work environment. We are looking for a career employee. Responsibilities: Assist with scheduling, supervising and general administrative duties Team leading

We are seeking a candidate who is customer service and detail oriented, organized, motivated and a team player who has excellent communication skills. In this position you will assist with daily operations, manage technician work schedules, provide excellent customer service and support both the administrative and field staff. Tasks you will be responsible for each day: - Answer incoming calls and respond to emails in a professional and timely manner - Serve as the primary point of contact for customers, addressing inquiries, scheduling service appointments, and providing status updates - Coordinate daily and weekly schedules for our Plumbing technicians and clients to ensure timely service and efficiency - Input and maintain accurate customer service, job and equipment information in company databases and scheduling software - Provide administrative support, including preparing service orders, updating records, and filing documents - Assist technicians with necessary documentation, parts coordination and follow ups - Track job progress and ensure all required information is collected and entered upon job completion - Support office with general office duties and special projects as needed Qualifications - Strong communication skills both written and verbal - Strong customer service skills -Ability to muti task, prioritize and stay organized in a busy fast paced environment - Honest, reliable and flexible with scheduling - Must be available Monday - Friday 6:30am - 3:30pm - Excellent time management skills - Knowledgeable with computers and basic program operations (Word, Excel, etc)