Executive Assistant (new york city: manhattan)

Duties: • Review all invoices for appropriate documentation and approval prior to payment • Prepare and perform check runs • Match invoices to checks and obtain the necessary signatures • Research and resolve invoice discrepancies and issues • Correspond with vendors and respond to inquiries • Assist in month end reporting • Verifies vendor accounts by reconciling statements and related transactions • Preparing and mailing correspondence; copying information • Maintain files and documentation thoroughly and accurately, in accordance with company policy • Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation • Enhances organization reputation by accepting ownership for accomplishing new and different project requests when needed; exploring opportunities to add value to job accomplishments. Requirements:  1+ years of Accounts Payable experience  Proficiency with Quickbooks Pro, Microsoft Office functions, Excel, Word, Outlook  Must have strong work ethics  Must be well organized and a self-starter  Detail oriented, professional attitude, reliable  Possess strong organizational and time management skills  Ability to solve problems, documentation skills, research and resolution skills, data analysis and multi-tasking skills  Thorough knowledge of accounts payable  Ability to communicate effectively verbally and in writing  Ability to interact with employees and vendors in a professional manner  Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

A fast growing insurance organization in Flushing, Queens is seeking a full-time office assistant. Bilingual in English and Spanish is required. No experience is needed. Will train. Prefer a recent college graduate with an associate degree or a bachelor's degree. For consideration of an interview, please send a resume along with a cover letter.

Part‑Time Accounting & Office Support – Real‑Estate Developer Hours: 10–20 hrs / wk (flexible) Pay: DOE – please include your desired hourly rate in your reply What you’ll do • Run our weekly check process (monitor accounting inbox, route invoices for approval, rename & file docs, print checks) • Track project budgets and job costs • Assist with month‑end close and basic financial reports • Help with payroll, A/P, A/R, and general office tasks What we’re looking for • Experience with real‑estate, land‑development, or construction accounting • Solid QuickBooks Desktop skills (or similar) • Comfortable with Excel, Google Workspace, Adobe PDFs • Payroll knowledge a plus • Detail‑driven, organized, can work independently How to apply Click the Reply button at the top‑left of this posting. Attach your résumé. In your email, tell us:    • Your hourly rate requirement    • The property‑development software/tools you’ve used We look forward to hearing from you!

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

Operations Coordinator Job Title: Operations Coordinator Location: Research Triangle Park, NC (Hybrid) Hours: up to 20-25 hours per week Pay: $22-$30 p/hr DOE. About Fountainworks: Fountainworks is a North Carolina-based consulting company that is passionate about helping public leaders tackle big challenges in their organizations and communities. Since 2003, we have worked with government, universities, and nonprofit organizations across the nation to achieve their vision and amplify their impact. Fountainworks focuses our services around four main areas: • Strategy—strategic planning services to help organizations vision their future and find confidence in their path • Leadership—leadership training and organizational development aimed at positioning people to work together more effectively • Partnerships—bringing together people and organizations across sectors to build relationships and create meaningful, collective impact • Implementation—design thinking for complex problems and project management, as well as delivery to move our clients forward on the right path At Fountainworks, you’ll be joining a team that values curiosity and creativity. Our consulting work requires us to be nimble and adaptable, which means that no day will ever look the same. If you’re looking for a flexible workplace where you will be empowered to make decisions and generate public impact, this is the place for you. About the Operations Coordinator: We’re seeking a detail-oriented and proactive Operations Coordinator to help keep our internal systems running smoothly and our team well-supported. This role is central to the day-to-day operations of the Fountainworks office, ensuring we deliver a seamless experience both internally and externally. The ideal candidate brings experience in office administration, meeting planning, and customer support, with a strong sense of organization and a can-do attitude. The position will report to the Operations Director and includes the following responsibilities: • Partner with the Operations Director to refine internal systems, streamline processes, and maintain efficient workflows. • Manage administrative functions such as supply tracking, office organization, and general office maintenance. • Support customer relationship management systems by updating records, tracking tasks, and coordinating outreach. • Handle scheduling, logistics, and vendor coordination for internal and client-facing meetings and events. • Prepare and review documents including contracts, proposals, and reports, ensuring accuracy and consistency. • Provide logistical support for projects, such as coordinating timelines, tracking deliverables, and organizing materials. • Maintain and update the company website and LinkedIn with operational announcements, project updates, or staff changes as needed. • Contribute to special projects and administrative initiatives that enhance team performance and office culture. • Uphold and actively support Fountainworks’ core values: Fun & Joy, Love of Learning, Authentic Relationships, Support, and Humility & Confidence. A Strong Candidate Possesses the Following Qualifications or Experiences and Attributes: You do not have to fit all these requirements! If some of these align with you, we encourage you to apply. We value team members with strong experience and determination to learn. • At least 3 years of experience in office administration, operations coordination, executive support, or a related field. • Proven ability to manage logistics for meetings and events, including scheduling, vendor coordination, and material preparation. • Experience maintaining internal systems and processes to support smooth daily operations. • Strong working knowledge of administrative and productivity tools such as Microsoft Office, SharePoint and Teams. • Detail-oriented and dependable, with excellent organizational and time management skills. • Clear and professional written and verbal communication skills, especially for internal coordination and client correspondence. • Flexible, resourceful, and responsive to shifting needs and priorities. • Strong problem-solving abilities with a proactive, solutions-oriented mindset. • Comfortable updating websites, organizing digital files, and maintaining CRM or task management systems. • A team player who thrives in a collaborative environment and enjoys supporting colleagues and clients alike. • A sense of curiosity and a love of learning—someone who’s always looking for ways to improve processes and contribute to the team. • Familiarity with basic data entry or reporting from systems like project/task trackers or CRMs is a plus. • Bonus: Some experience with graphic design or managing professional social media accounts (e.g., LinkedIn). This structure of this position allows the role to support both day-to-day operations and occasionally project-specific initiatives, ensuring flexibility and adaptability. Compensation and Location: The pay for this part-time position (up to 25 hours per week) is $22-$30 per hour. Fountainworks' office is located in the Triangle (Raleigh, Durham, Chapel Hill). This position is hybrid, with some days work from home and regular (one or two half or full days per week) in-person work at Fountainworks' office and client sites is anticipated Why Join Fountainworks? Along with competitive pay, working with Fountainworks has many perks: • A hybrid work-environment, with the flexibility to work remotely or at the office in the Research Triangle, NC • Access to an office with a co-working space, conference rooms, and a dining/retail space • Hard-working and passionate team members who value collaboration and work to create a supportive environment • The ability to work with interesting, diverse clients from across North Carolina and the country • An understanding of and respect for work-life balance To Apply: If you are interested in this position, please email your resume and cover letter to Paige Pait, Operations Director, at paige@fountainworks.com. Applications will be accepted until position is filled, with first review of resumes occurring on August 11th.

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.