New York Administrative Assistants Job Listings

Office Assistant - Bookkeeper - Clerical (Bronx, NY)

Bookkeeper - Construction Field We're looking for a detail-oriented Bookkeeper to join our team and provide managerial assistance for our busy construction company. If you have a keen eye for accuracy, a solid understanding of bookkeeping principles, and experience in the construction industry, we want to hear from you! In this role, you'll be responsible for maintaining accurate financial data, ensuring compliance, and supporting the smooth operations. Your ability to meticulously track expenses, revenue, and project costs will be crucial to our success. Key Responsibilities: Manage all aspects of the general ledger, including accounts payable, accounts receivable, and payroll. Prepare and process invoices, ensuring timely collections and payments. Track and allocate project-specific costs, including materials, labor, and subcontractors. Assist with the preparation of financial statements and reports. Maintain organized and accurate financial records, both physical and digital. Collaborate with project managers to ensure accurate job costing. Ensure compliance with all relevant financial regulations and company policies. Qualifications: Proven experience as a Bookkeeper, specifically within the construction industry. Exceptional attention to detail and accuracy. Strong understanding of accounting principles and bookkeeping best practices. Proficiency with accounting software (e.g., QuickBooks, Slack and ADP). Excellent organizational and time management skills. Ability to work independently and as part of a team. Strong communication skills, both written and verbal. Willing to train the right candidate. If you're a highly organized individual with a passion for numbers and a background in construction, apply today to become a vital part of our growing team!

Negotiable Salary

Office Manager (Elmsford)

56 N Goodwin Ave, Elmsford, NY 10523, USA

We are a well-established stone fabrication company with a showroom and office. We are dedicated to providing exceptional service to our clients, and we’re looking for a professional to join us. Responsibilities: - Greet walk-in clients, answer phone inquiries, and provide a welcoming experience. - Handle incoming calls, take detailed messages, and respond to client and supplier inquiries promptly. - Research and coordinate with various suppliers to gather product information. - Maintain accurate records and manage invoicing using QuickBooks software. - Assist with general office duties to ensure smooth daily operations.

Negotiable Salary

Executive Assistant (new york city: manhattan)

224 Central Prk W, New York, NY 10024, USA

Our client, a global digital sports platform, is seeking an Executive Assistant to support the Chief People Officer in their New York City office. The hours are 9:00am-6:00/6:30pm with an expectation to monitor email after hours. This is a hybrid 4/1 schedule with Fridays being a remote day. Responsibilities: * Provide high-level administrative support including calendar management, complex travel coordination, expense processing, and preparation of presentations and meeting materials * Proactively manage executive's time and priorities, providing reminders and anticipating needs throughout the day * Ensure the executive is prepared for meetings and events, including thinking ahead about travel logistics, attire, and materials * Exercise good judgment when determining remote work eligibility and confirming plans with the executive * Serve as a strategic thought partner by connecting dots across meetings and schedules, spotting potential conflicts, and making recommendations that optimize time * Help manage up by keeping the executive on time and organized, giving nudges as meetings approach * Demonstrate initiative, maturity, and professionalism in all interactions internally and externally Qualifications: * 3-5+ years of Executive Assistant experience, ideally supporting senior leadership or C-level executives * A proactive approach to support; ability to think ahead, shift priorities as needed and "manage up" * Demonstrated experience building trust and credibility through showcasing strong instincts and sound judgement * Background in consumer, sports, creative, or similar fast-paced industries is a plus Compensation/Benefits: * Base $100-130K based on experience * Medical, dental, and vision coverage starting day one (employee contribution required) * 401K with match after one year Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$100,000-130,000

SATURDAY ADMIN ASSIST (Bedford Hills NY)

45 Buxton Rd, Bedford Hills, NY 10507, USA

Saturday Office Assistant needed in busy real estate office. Computer/internet, phones, interact with agents & clients. Weekly projects. Knowledge of real estate programs a plus. Saturday only 9 to 5. Please forward resume for consideration.

Negotiable Salary

Administrative Assistant Floater (new york city: manhattan)

224 Central Prk W, New York, NY 10024, USA

Healthcare organization located in Midtown Manhattan is seeking to hire a Temporary to Permanent Administrative Assistant Floater. This role will require 5 days on site. Hours are 9am-5pm with 1 hour of unpaid lunch (35 hours). Responsibilities: Provide administrative support to programs and departments as directed. Screen and handle telephone calls in a proficient and professional manner; take clear and concise messages. Group voice mail oversight and receptionist coverage. Protest of Assignment work to include tracking and mailing supplies, tracking, entry and maintenance in POA database, distribution of reports to staff members. Maintain approved filing system, including archiving and retrieval for Protest of Assignments that have been filed. Perform file research for field representatives. Perform mailings: bulk mailings, contract mailings, newsletters, meeting notices, flyers, and other correspondence as directed. Process incoming mail. Accurately type letters, minutes, agendas, confirmation memos, reports, and other documents as directed. Copy, fax and scan requested materials by deadline as directed. Prepare meeting materials as directed. Prepare for elections, rallies, pickets, etc. Assemble and ship orders for materials as requested by collective bargaining units for new employee packets, contracts, workshop materials, etc. as directed. Create, edit and maintain spreadsheets for routine and special projects. File grievances and arbitrations, including Grievance Tracking System maintenance. Qualifications: Degree required 2+ years prior administrative experience preferably out of education Learning management experience preferred Must have excellent verbal and written communications skills Knowledge of MS Office (Outlook, Word, Excel) required Attention to detail and outstanding organization skills Strong interpersonal skills Customer service mentality Versatility to handle varied workload and competing demands Compensation: Union Scale of $45,256.00 - $58,308.00, depending upon education, location, and experience levels Fully paid benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$45,256-58,308

Reception/Facilities Coordinator (new york city: manhattan)

224 Central Prk W, New York, NY 10024, USA

Investment firm located in Midtown, Manhattan is seeking to hire a Temp to Perm Part-Time Reception/Facilities Coordinator to support team. This position will start July 2025. In office Tuesdays 10am-7pm, Wednesday & Thursday 9am-6pm. Temp duration approximately 3+ months. Responsibilities: Perform various maintenance activities, cleaning spills, refilling supplies (snacks and beverages) Assist with conference room set up and breakdown Meet and greet guests, register visitors, etc. Coordinate and manage conference room bookings Manage email and general correspondence Handle catering Freight deliveries - runner to and from messenger center Work closely with Facilities Manager Qualifications: 2+ years related experience in a corporate setting - financial services experience required High attention to detail Strong written and verbal communication skills High level of professionalism Compensation: $28 - $34/hour, perm salary will be equivalent Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$28-34

Receptionist (new york city: manhattan)

224 Central Prk W, New York, NY 10024, USA

Private Holding Company located in Meatpacking District, Manhattan is seeking to hire a Temporary-to-Permanent Receptionist to add to their growing team! This position will require 5 days on-site from 10/10:30-7/7:30pm. As the first point of contact upon entry, the ideal candidate will have white glove service experience and a no task too big or small mentality. Pay rate up to $35/hour DOE. Responsibilities: Answer and direct incoming calls; act as a gatekeeper as necessary Act as first point of contact and meet/greet guests upon entry, directing to appropriate meeting/conference room and offering beverages Assist with some office management tasks such as restocking the pantry and managing the coffee machine daily; overall maintaining a tidy and organized office/kitchen Be proactive in nature and seek out ad-hoc administrative projects Qualifications: 2-3+ years' work experience preferably out of Finance reception or high-end hospitality Mature and professional demeanor with a no task too big or small mentality Reliable and proactive individual who can move in a fast paced environment and multitask Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$31-35

Marketing Assistant (new york city: manhattan)

224 Central Prk W, New York, NY 10024, USA

Law firm in Midtown, Manhattan is looking to hire a Temp Marketing Assistant. Position is Monday - Friday, 9am - 5pm onsite. Temp duration is 6 months - 1 year +. Potential to extend/convert. The marketing assistant will be supporting the firm's national Marketing and Business Development Department and will primarily assist the events team, as well as support other national firm initiatives and projects. The ideal candidate will be highly organized, possess excellent oral, written, and interpersonal skills along with the ability to multitask in a fast-paced environment. Provide support for a dynamic events team, which includes but is not limited to the venue research, maintenance of internal event tracking lists, and firm-wide events-related communication prep. Work with the marketing technology team to support event-related email marketing efforts. Responsibilities will include maintenance of firm marketing event invitee lists and tracking RSVPs. Drafting and posting website content with any event-related postings, as well as maintenance of the event-related firm Intranet content. Provide onsite support, as needed, at client-facing events, which may include virtual webinars, both hosted and off-site events, and conference sponsorships. (This might require being on-site at several of the events and potentially outside of regular business hours. The position is overtime eligible.) Provide support, as needed, to the Director of Change Management & Operations on the execution of various firm initiatives, which may include project plan creation and tracking, stakeholder event support such as budget, travel and invite list tracking and more. Qualifications: Bachelor's degree and at least two years of professional experience is required; events experience or experience working for a law firm or other professional services firm is preferred. Possess a very strong attention to detail and exemplary writing and interpersonal skills. Executive presence is required with the ability to build relationships among lawyers and staff to achieve results. Requires a high level of collaboration with attorneys, staff other members of the marketing team, and the ability to exercise independent judgment. Excellent time management skills and ability to handle a variety of projects in a fast-paced and sometimes reactionary environment. Proficiency in Word, Excel, PowerPoint and using the Internet is a must. Working knowledge of email marketing and web technology would be beneficial. Ability to be flexible and work overtime when needed. This position is overtime eligible. Pay: $30/hour Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$30

Workplace Experience Ambassador (new york city: manhattan)

224 Central Prk W, New York, NY 10024, USA

Finance firm in Midtown, Manhattan is looking to hire a Temp Workplace Experience Ambassador for one for their corporate locations. Schedule is Monday - Friday onsite, 8am/9 - 5pm. Assignment starts July 2025 through September 2025. The main function of the Workplace Experience Ambassador is to ensure building spaces are appropriately set up and maintained to enhance the experience of all parties. The Workplace Ambassador will interact with a large variety of teams and be responsible for providing excellent customer service. Job Responsibilities: Provide excellent customer service to all internal and external visitors. Manage all front of house services and appropriately direct incoming queries. Plan and assist with physical setup of events and meeting spaces including furniture, signage, and equipment. Maintain and update daily records of space and room bookings as well as up-to-date event calendars. Support other facilities team services as required. Skills: Outstanding customer service skills with the ability and confidence to communicate to customers at all levels, both written and verbal. Self-motivated with a confident and energetic attitude. Ability to work with other team members and act as an ambassador of the team. Detail oriented and organized. PC literate with proven ability to manage daily activities using various platforms. Education/Experience: High school diploma or GED required. 5+ years' experience required. Experience in reception, concierge, or related field. Catering or hospitability experience preferred Pay: $26/hour Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$26

Office Coordinator/Facilities Manager (new york city: manhattan)

224 Central Prk W, New York, NY 10024, USA

Our client, an asset management firm, is seeking a Temporary to Permanent Office Coordinator/Facilities Coordinator in Manhattan. The hours are 7:30am-4:30pm five days a week in their office. Responsibilities: Work with the administrative and facilities teams on overall office maintenance and facilities management Assist with drafting emails and working on budgets Set up office and kitchen supplies and monitor supply/stock Act as a liaison with building management Provide coverage for administrative and facilities team members Perform ad hoc duties as needed Qualifications: Must be familiar with Microsoft Office Suite Able to lift boxes and assist with physical moves as needed Excellent written and verbal communication skills Compensation/Benefits: Up to $100k base depending on experience plus over time plus bonus 401k with match Competitive medical, dental and vision benefits Free lunch, beverages, and snacks in the office Generous PTO Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$100,000

Part Time Administrative Assistant (Freeport)

144 W Merrick Rd, Freeport, NY 11520, USA

Help Wanted: Part-Time Administrative Assistant (A/V Industry) We’re a 54 year old company in the audio-visual services and technology sector, and we’re looking for a Part-Time Administrative Assistant to support our operations team. If you're organized, tech-savvy, and interested in the behind-the-scenes of live events, installations, and AV technology, we’d love to hear from you! Position: Part-Time Administrative Assistant Industry: Audio-Visual Services & Technology Location: On-site Freeport, NY Hours: 16–20 hours per week, flexible scheduling available Make your own schedule!! Compensation: $18-$20 per hour What You’ll Do: Assist with scheduling technicians, installations, and service calls Maintain project files, job orders, and client documentation Help prepare proposals, quotes, and client communications Manage incoming calls and general inquiries Support inventory tracking and vendor communications Coordinate logistics for equipment deliveries What We’re Looking For: Excellent organizational and communication skills Comfort with basic office software (Word, Excel, Outlook) Ability to work independently and manage shifting priorities Prior admin experience preferred, but willing to train the right candidate with a great attitude and willingness to learn Why Join Us? We’re a small but passionate team committed to delivering top-notch AV solutions. You’ll be part of a collaborative, supportive work environment where your role truly makes an impact. Whether you're looking to grow in the A/V field or just seeking a flexible part-time role with a great team, this could be the perfect fit. To Apply: Please respond to this ad and attach a copy of your resume.

$18-20

Paid Internship Opportunity – Office Assistant (Part-Time)

1661 E 19th St, Brooklyn, NY 11229, USA

We are looking for a motivated and detail-oriented intern to join our team and provide general office support. This is a paid, part-time internship, seasonal-Summer, ideal for students or individuals looking to gain experience in an office environment. 📍 Location: Brooklyn, 11229 💼 Hours: Flexible part-time schedule (10–15 hours/week) 💰 Compensation: Paid hourly To apply, please email your resume with subject line “Internship Application – Office Help”.

Negotiable Salary

Executive Assistant / Office Support (Brooklyn)

6022 14th Ave, Brooklyn, NY 11219, USA

We are seeking a reliable, organized, and professionally presentable assistant to support a fast-paced private office. The ideal candidate is proactive, detail-oriented, and brings strong communication and positive energy to the team. Responsibilities: Manage administrative tasks including email, scheduling, filing, and phone support Maintain organization and efficiency in the office Run occasional local errands Assist with meetings or events as needed Contribute to a professional, polished, and respectful work atmosphere Qualifications: Excellent communication and time management skills Professional appearance and demeanor (this is a client-facing role) Reliable, discreet, and punctual Previous experience in administrative or assistant roles is a plus, but not required Must be authorized to work in the U.S. We welcome applicants from all backgrounds. This position is based solely on qualifications, professionalism, and ability to contribute to the company’s success. Perks: Competitive weekly pay Flexible scheduling (part-time or full-time options) Opportunity for long-term growth based on performance Engaging, fast-paced, and supportive work environment 📩 To Apply: Please send a brief introduction, your resume, and (optional) a recent photo if you'd like to highlight your professional presentation.

$1,500-2,500

Luxury Firm Team Member (Midtown)

220 W 47th St, New York, NY 10036, USA

We’re looking for talented, motivated, young, and ambitious individuals who are looking for more than just a job. This is an opportunity for people who want to push themselves, grow professionally, and build a successful long-term career within a fast-paced, high-end company. TraxNYC, one of New York City's leading custom jewelry firms, is actively hiring skilled individuals to join our growing team in the heart of the Diamond District. We're a group of hard-working professionals building careers in a high-performance environment — and we're looking for others with the same drive and discipline. This position is intentionally open-ended — it’s designed to bring in people with unique skills and career potential. Whether your background is creative, analytical, technical, or people-focused, if you bring value, we’ll find the right place for you in the company. Departments & Areas of Opportunity: Sales & Client Services Marketing & Branding Content Creation, Media & Video Editing Operations & Logistics Customer Service & Support Jewelry Production & Design Administrative, Accounting & Bookkeeping Auditing & Financial Oversight AI Tools, Automation & Business Optimization Or any other skill set that can help move a luxury business forward Who We're Looking For: Young, skilled, and looking to build a long-term career Highly organized, dependable, and proactive Comfortable working in a structured yet fast-paced environment Strong communicator, able to collaborate across departments and teams Experience with auditing, process oversight, or financial accuracy is a strong plus Familiarity with AI tools, automation platforms, or tech-driven workflow improvements is highly valued Prior experience in your area of expertise is preferred Compensation & Schedule: Pay: Based on experience and role fit. Starting Range from 18-28 per hour. SUBJECT TO GROW Schedule: Full-time, Monday – Friday Standard shift: 11:00 AM – 7:00 PM Some roles may involve occasional weekend availability Location: In-person, New York, NY 10036 (Diamond District) Perks & Benefits: Paid time off Employee discount on fine jewelry Long-term growth opportunities in your area of expertise Work with a team of high-performing, like-minded individuals Be part of a respected, fast-growing luxury brand at the center of NYC’s jewelry industry If you’re driven, skilled, and ready to contribute to something bigger — we want to meet you. Let us know what you do best, and how you can bring value to TraxNYC. We hire people, not just positions.

$18-28

Insurance Broker Assistant /Customer Service Rep (Brooklyn)

1922 E 12th St, Brooklyn, NY 11223, USA

Job Opportunity: Insurance Broker assistant /Customer Service Rep – Some Experience preffered A&Y Royal Insurance Brokerage, a busy Brooklyn-based firm, is looking for a motivated individual fo position Broker assistant/Customer Service Rep to join our team! If you have some experience, even better . We are eager to grow your career, we want to hear from you. Responsibilities: Requirements: • Some Experience preferred working in an insurance office (brokerage experience a plus) • Strong communication and customer service skills • Detail-oriented with good problem-solving abilities •Russian Bilingual s a MUST! Why Join Us? • Career growth opportunities in a dynamic team environment • Competitive compensation with earning potential • Supportive training to enhance your skills and knowledge Take the next step in your insurance career! Send your resume to: Julian@ayroyal.com today. or Call 917-330-8589

Negotiable Salary

►👩‍💼 REMOTE OFFICE / ADMINISTRATIVE ASSISTANT 👨‍💼◄

357A 8th Ave, New York, NY 10001, USA

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Willingness to learn, grow, and collaborate with the team and company as a whole. Excellent verbal and written communication skills. A high level of discretion, ethics, and trustworthiness. Intermediate spreadsheet skills (preferred) Innovative thinking and a willingness to challenge existing methods where improvement is possible. Experience in bookkeeping / financial record keeping (preferred). Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred). The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers. YOUR DUTIES AND TASKS: Answer phones and emails. Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. Resolve billing issues with clients and internal team members. Provide account access, usage reports, data analysis, and other ad hoc requests for team members. Support quality assurance checks of various internal and client facing reporting. Organize new client contracts, create invoices, and process client payments. Contribute to internal database maintenance, upkeep and data entry. Research, order, & distribute company-wide gifts (2-3 times per year). Organize company events, competitions, and special projects throughout the year. Facilitate company holiday, time off, and schedule variation calendars. YOUR DUTIES AND TASKS IF BASED IN LA: Handling mail pickup at Downtown LA office twice per week Scanning and organizing mail digitally Recording & depositing client payments Collecting and redistributing company office equipment from staff in region as needed (A valid driver’s license and reliable transportation in Los Angeles is required) HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $25 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

$15-25

Administrative Assistant (new york city: manhattan)

224 Central Prk W, New York, NY 10024, USA

Our client, a global financial services firm, is seeking an Administrative Assistant (Floater) in their New York City office. The hours are 8/9am - 5pm, Monday through Friday. This is a five-day in-office role. Responsibilities: Support a team of junior professionals with day-to-day administrative tasks Prepare and process accurate expense reports Arrange complex domestic and international travel itineraries Manage inventory and place orders for office supplies Answer incoming calls and address inquiries from internal teams and external contacts Provide back-up coverage for fellow administrative assistants as required Qualifications: 1-2+ years of administrative experience in a fast-paced office environment Bachelor's degree not required Strong attention to detail, especially with numbers and expenses Excellent written and verbal communication skills Compensation/Benefits: Up to $85K base + paid overtime + bonus Four Healthcare plans Vision and multiple dental plans 401K Parental leave Commuter Benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$84,000-85,000

Front Desk/ Receptionist High Rise Building: No experience needed (Midtown)

811 7th Ave, New York, NY 10019, USA

Now Hiring: Security Guard – High-Rise Building | Financial District We’re seeking a professional and vigilant Security Guard to join our team at our prestigious high-rise commercial building in the heart of the financial district. This is a high-visibility role in a fast-paced, professional environment, ideal for someone with strong attention to detail and a commitment to safety. Key Responsibilities: * Monitor building access points and control entry of employees, guests, and vendors * Conduct regular patrols of the property, including lobbies, stairwells, parking areas, and mechanical rooms * Respond promptly to alarms, emergencies, and suspicious activities * Maintain accurate logs, reports, and incident documentation * Provide exceptional customer service while enforcing property rules and policies * Collaborate with building management and emergency services as needed * Operate and monitor surveillance systems (CCTV) Qualifications: * Prior experience in commercial or high-rise security preferred * Strong verbal and written communication skills * Professional appearance and demeanor * Ability to remain calm under pressure and handle emergency situations * Must be able to stand or walk for extended periods What We Offer: * Competitive hourly pay * Health & wellness benefits (for eligible employees) * Opportunities for advancement Join a team where your presence matters and your professionalism is valued. Help us protect one of the city’s premier commercial properties. Apply today!

$21.5-25.5

Part-Time Construction Supervisor wanted (Field Only) (NYC (5 boroughs))

9 Avenue & West 44 St, New York, NY 10036, USA

Looking for a part-time construction supervisor (Monday - Friday, 8am - 12pm) from July 28th - September 5th . Must fulfill the following: - Have the 40 Hr SST Worker - Experience and knowledge in construction. Must be able to read blueprints/plans. - Bi-lingual (English and Spanish) - Must be willing to go to different jobsites throughout the 5 boroughs Daily Duties - Daily jobsite visits - Daily jobsite reports - Video calls / regular calls with Project Manager

$30

Looking for a full time receptionist in Hollis Queens (Hollis)

Jamaica Av /181 St, Queens, NY 11423, USA

I am looking for a bright and educated GIRL to work at our medical office as a receptionist, We are a personal injury medical office specializing in internal medical, physical therapy and chiropractic care. I am looking for someone with experience but I am willing to train someone who is smart, educated and has receptionist experience MUST BE FLUENT IN ENGLISH MUST HAVE THE HUSTLE MENTALITY MUST BE READY TO WORK HARD AND LEARN Please send in your resume and a phone number and ill give you a call you can add a picture but its not required

Negotiable Salary

DISPACHER/SERVICE COORDINATOR (Staten Island)

205 10 St, Staten Island, NY 10306, USA

DISPACHER/SERVICE COORDINATOR About Us: We are dedicated to providing top-notch HVAC services. With a commitment to quality and customer satisfaction, we pride ourselves on delivering solutions for each of our customers. We are seeking a detail-oriented and motivated Dispatcher/Coordinator to join our dynamic team. Job Overview: As a Dispatcher/Coordinator, you will play a crucial role in coordinating and managing daily operations. You will be responsible for dispatching service technicians, handling customer inquiries, and performing various administrative tasks to ensure smooth and efficient operations. Key Responsibilities: •Dispatching: Coordinate and schedule service calls for technicians, ensuring timely and efficient service. Customer Service: Handle inbound and outbound calls, addressing customer inquiries, scheduling appointments, and resolving issues with professionalism and empathy. •Administrative Tasks: Manage office paperwork, data entry, and maintain accurate records of service calls and customer interactions. •Communication: Act as a liaison between customers and service technicians, providing updates and ensuring clear communication. •Office Support: Assist with general office duties, including filing, managing office supplies, and supporting other team members as needed. Qualifications: •Experience: Previous experience in dispatching, customer service, or administrative roles is preferred. •Skills: Strong organizational skills, excellent communication abilities, and proficiency in office software (e.g., MS Office Suite, CRM systems). •Attention to Detail: Ability to handle multiple tasks efficiently while maintaining accuracy. •Problem-Solving: Proactive in resolving issues and adapting to changing priorities. •Team Player: Collaborative mindset with a positive attitude and strong work ethic. Why Join Us? •Impactful Work: Contribute to a company that plays a vital role in ensuring the best HVAC service for our community. •Supportive Environment: Work in a friendly and supportive team environment with opportunities for growth and development. •Competitive Compensation: Receive a competitive salary and benefits package. How to Apply: If you are a dedicated individual with a passion for providing exceptional service and looking to be part of a growing company, we would love to hear from you. Please submit and email your resume and a cover letter detailing your qualifications and experience with the subject line “Dispatcher/Administrative Coordinator Application - [Your Name].”

Negotiable Salary

secretary (Staten Island)

1564 Richmond Ter, Staten Island, NY 10310, USA

Looking for experienced person for computer office environment responsible for invoicing,accounts payables,accounts receivable, order entry,filing,answering phones,scheduling shipments Only residents of Staten Island are requested to apply This is not a remote position Only serious candidates please

$18

Investor Relations Coordinator (new york city: manhattan)

224 Central Prk W, New York, NY 10024, USA

Our client, a global real estate investment firm, is seeking an Investor Relations Coordinator in New York, NY. The hours are 9:00am - 5:30pm with the expectation of monitoring email outside of traditional hours. The role will be five days per week in office. Responsibilities: * Coordinate and distribute investor communications including capital calls, distributions, quarterly reports, and ad hoc updates via Juniper Square and Outlook * Facilitate onboarding and offboarding of investors, including account setup and subscription document review * Monitor the Investor Relations inbox and direct inquiries appropriately, ensuring prompt responses * Assist in planning and executing two global investor conferences annually, including scheduling, logistics, communications, and on-site support * Maintain and update CRM systems and investor profiles; ensure data accuracy across platforms * Provide end-user support for Juniper Square and eFront * Track and document all investor correspondence; support production of reports and internal documentation * Assist with investor due diligence and compliance requests; help prepare wire instruction templates * Support special projects and process improvements as needed * Provide light support to senior team members in Portfolio Management as needed Qualifications: * Bachelor's degree required * 1+ years of experience in Investor Relations, Portfolio Management, or a related function * Prior exposure to expert networks Experience in real estate, private equity, or asset management preferred * High proficiency in Microsoft Office Suite; experience with Juniper Square and eFront strongly preferred * Strong organizational skills and attention to detail * Excellent verbal and written communication skills * Ability to work independently in a fast-paced, high-stakes environment * Professional, discreet, and personable Compensation/Benefits: * Up to $65,000 - $70,000 plus bonus Benefits begin the first of the following month and include medical, dental, and vision (employee contribution), HSA/FSA, telehealth, and commuter benefits * 401K with match * Generous PTO * Concierge services and additional perks! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$65,000-66,000

Administrative Assistant (Flushing)

34-02 Parsons Blvd, Flushing, NY 11354, USA

We are looking to fill a full-time position as an Administrative Assistant, located in Flushing, NY. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. Responsibilities: • Support for our property management operations • Answer phone calls and respond to email inquiries in a timely and professional manner • Collect, organize, and deliver documents as needed • Provide general administrative and ad hoc support around the office to ensure efficient daily operations Qualifications: • Bilingual in Chinese and English • Computer skills in using Microsoft Office suite • Strong interpersonal, customer service, and communication skills Please email your resume to petalrose800@gmail.com for consideration.

Negotiable Salary

Office Clerk-Must have QuickBooks experience (East Harlem)

207 E 121st St, New York, NY 10035, USA

Good day, Looking for an office clerk. Responsibilities are as follows: QuickBooks experience, answer calls and some filling. Must be responsible, reliable and punctual, full time or part time. Monday-Friday No remote work.

Negotiable Salary

Cold Caller for Businesses Tri-State (Queens)

106-06 Queens Blvd, Forest Hills, NY 11375, USA

Job Title: Cold Caller – Help Us Find Off-Market Businesses to Buy Location: Remote (U.S. preferred) Pay: Hourly + $200 Bonus for every appointment with a potential seller + additional bonus for every deal closed. If you are a motivated professional with drive and experience in cold calling in B2B / Real Estate, please apply. What You’ll Do: Call small business owners from a lead list Build rapport and qualify leads Set appointments for our acquisitions team Log calls + notes in our CRM You’re a Fit If You: Have experience with cold calling (B2B, real estate, sales, etc.) Are great on the phone and don’t take rejection personally Can follow a script but sound natural Bonus: You've worked with business owners or brokers before We Provide: Script + training Flexible hours Solid pay + performance bonuses Real opportunity for growth if you’re good To Apply: Send your resume, a short intro and any past cold calling experience.

Negotiable Salary

Multiple Positions Available: Pre-Screening Interviews this week!

147-16 71st Rd, Flushing, NY 11367, USA

🔹 DIRECT SUPPORT PROFESSIONAL (DSP) Locations: College Point, Bayside, Maspeth, Ridgewood, Flushing, Rosedale, Brooklyn, Ozone Park, East Elmhurst, Jamaica Pay: $18.16 - $19.15/hr | Shifts: Full-Time & Part-Time | Evenings & Overnights What You'll Do: Support adults with developmental or behavioral disabilities in daily living and independence. Requirements: HSD/GED Experience preferred Valid Driver’s License preferred (some roles) Basic computer skills 🔧 MAINTENANCE SUPERVISOR Location: Elmont, NY Pay: $21.63 - $22.59/hr | Full-Time What You'll Do: Supervise maintenance staff & maintain facilities in good repair. Requirements: HSD/GED or 10+ years of experience Valid NYS Driver’s License Hands-on knowledge of plumbing, HVAC, light construction Supervisory experience preferred 📋 SHIFT SUPERVISOR Locations: Maspeth, East Elmhurst, Jamaica Pay: $20.10/hr | Full-Time What You'll Do: Lead daily operations, staff, and ensure high-quality resident care. Requirements: HSD/GED required, Associate’s preferred 1+ year experience with developmental disabilities Valid Driver’s License Supervisory experience preferred Proficiency in Microsoft Office 📞 RECEPTIONIST Location: Elmont, NY Pay: $21.50 - $23.00/hr | Full-Time (Day/Evening) What You'll Do: Manage front desk duties including phones, filing, and admin support. Requirements: HSD/GED 1 year front desk experience in fast-paced setting Strong communication and multitasking skills 🧽 CLEANER Location: Queens Village (Evening Shift) Pay: $16.50/hr | Part-Time What You'll Do: Perform general cleaning and maintenance tasks. Requirements: Experience with cleaning equipment/procedures NYS Driver’s License a plus Computer skills a plus 💬 PEER SPECIALIST Locations: Elmont & Brooklyn, NY Pay: $20/hr What You'll Do: Use your lived experience to support others in recovery and wellness. Requirements: HSD/GED preferred NYS Peer Specialist Certification (or willing to obtain within 1 year) 💼 EMPLOYMENT SPECIALIST Location: Jamaica, NY Pay: $47,000 - $55,000/year | Full-Time What You'll Do: Support individuals in finding and maintaining employment that suits their strengths and goals. Requirements: HSD or higher in Human Services 1 year experience in employment support or vocational services Experience with behavioral health populations preferred Valid NYS Driver’s License 🏠 HOUSING SPECIALIST Location: Far Rockaway, NY Pay: $24.15 - $26.00/hr | Full-Time What You'll Do: Provide housing support services, intake, and case coordination for residents and families. Requirements: Bachelor’s Degree + 1 year relevant experience OR Associate’s Degree + 3 years with special populations Valid NYS Driver’s License Pre-Screening Interview Dates: Tues., 7/29/25 | Wed., 7/30/25 | Thurs., 7/31/25 Time: 9:00 AM or 2:00 PM Address: 168-25 Jamaica Avenue, 2nd Floor, Jamaica, NY 11432 What to bring: 2 PRINTED copies of your UPDATED resume What to wear : Business Casual

$16.5-23

Bookkeeper/Office Manager (sunset park)

36th Street Yard, 5th Ave, Brooklyn, NY 11232, USA

we are seeking confident and energetic front office person Please be proficient with office programs such as QuickBooks Desktop. Google Docs and Microsoft programs Electronic files / files bookkeeping functions ap/ar keeping our front office orderly with supplies and up-to-date with computer programs Updating our Excel sheets for inventory overseeing purchase orders and sales orders Calendars please have a can do attitude and be familiar with office protocol's and systems casual warehouse environment. 20 to 25 hours a week to start.

$30-50

Assistant Project Manager Opening (Construction Experience Required)

36th Street Yard, 5th Ave, Brooklyn, NY 11232, USA

This is a full-time on-site office position for an Assistant Project Manager located in the Industry City neighborhood in Brooklyn, NY. The Assistant PM will be responsible for supporting the planning, coordination, and execution of construction projects. Day-to-day tasks include project management, expediting processes, documenting projects, and managing logistics, along with vendor correspondence. The candidate must have a Bachelor's Degree in Construction Management, Engineering, or a related field. Qualifications Proficiency in Microsoft Office and Adobe products Proficiency in estimating software such as Planswift, Bluebeam, Sage, etc. Must be able to analyze project plans, specifications, and related documents Must be able to identify labor, material, and time requirements by studying proposals and blueprints Strong organizational and multitasking abilities Ensure all work meets quality, safety, and compliance standards Assist in creating file folders, project binders, and safety boards Excellent communication and interpersonal skills Ability to work independently and as part of a team Experience in the construction industry is preferred OSHA is a plus. Salary is contingent on experience.

Negotiable Salary

Medical Record clerk/ receptionist (Brooklyn)

465 E 34th St, Brooklyn, NY 11203, USA

Personal Injury/Medical Malpractice office in Downtown Brooklyn looking to hire a part time clerk to request and obtain medical records, doing authorizations and general office duties. Hours are 10-4 Mon -Thursday (Times may be negotiable). Medical Record Retrieval experience preferred

$20