Pre-Lien Specialist / Administrative Assistant ($18–$20) (North Las Vegas)

Our client, a leading global growth equity firm, is seeking an Executive Assistant to support their team in NYC. The hours are from 8:30am - 5:30pm with overtime flexibility. The position is currently hybrid 4:1. Responsibilities: Provide high-level support to optimize the executive's time and priorities Manage and coordinate the executive's calendar, meetings, and travel arrangements Handle calls, screen contacts, and take messages as needed Oversee logistical needs, including meeting room reservations and subscription management Assist with personal tasks, expense reports, and other administrative duties Qualifications: 8-10+ years of related experience Bachelor's degree preferred Must have professional service background, ideally out of finance Must be proficient in Microsoft Office Suite Excellent written and verbal skills Compensation/Benefits: Up to $125K base plus overtime and bonus Competitive benefits 15 PTO days Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant (EA) / Virtual Assistant (VA) to support Public Speaker, Wellness influencer. This role requires someone who is reliable, detail-oriented, and adaptable, with excellent communication skills and the ability to manage multiple tasks simultaneously. This is a primary role for someone looking for long-term growth within the organization. While the EA will have designated working hours, they must also be available for additional hours if needed and be open to receiving voice notes and text messages at any time. They will not be expected to respond or act on them immediately unless urgent, but they must review them first thing in the morning during their workday.Key Responsibilities Administrative & Scheduling Support Manage and schedule appointments, meetings, and global speaking engagements, social media platforms uploads, newsletter. Organize and maintain multiple calendars across platforms, including: Mac-based (iCloud Calendar) Windows-based (Outlook Calendar) Google Calendar iOS calendar apps Handle email correspondence professionally and efficiently. Coordinate and organize travel arrangements for international events. Create and manage Google Meet meetings, calendars, Zoom meetings or others, ensuring proper scheduling and invitations. Website & Email Marketing Management Maintain and update WordPress website (including blogs, pages, and landing pages). Manage and update Flodesk, Beacons (or similar platforms) for email campaigns and newsletters. Segment and maintain email lists, implementing automated workflows. Ensure digital content aligns with branding and messaging. Create and manage JotForms (or similar) for surveys, applications, and client intake processes. Podcast & Media Coordination Manage invitations for podcast guests and coordinate scheduling. Track and respond to podcast invitations for you to appear as a guest. Work with social media, PR, and business teams to promote podcast episodes. Ensure all podcast-related communication is organized and timely. NOTE: candidate should be a self starter and quick learner, meaning that if there are programs, platforms, or software on this qualifications list that they are not familiar with, they should be able to very quickly do a YouTube, ChatGPT, or Google search to learn how to use these platforms within 5 to 15 minutes. If you are not able to do that, then you are not the right candidate as this would mean, you are not a problem solver, quick learner or text Savvy. This is for someone who is motivated and can figure things out. This is not a job for someone who needs training or constant supervision. Manage DMs and engagement on Instagram, LinkedIn, and other platforms. Schedule and optimize social media posts using scheduling tools (Instagram Creator Studio, Meta Business Suite, or similar). Upload and optimize YouTube videos (titles, descriptions, tags, and thumbnails). Upload & Maintain Pinterest Business Page Familiarity with ManyChat (or similar chatbot automation tools). Know how to use REPURPOSE.io Monitor analytics and engagement insights to improve social media performance. Speaking Engagement & Presentation Support Create professional PowerPoint presentations (or similar) for global speaking engagements. Format and design visually appealing slides with clear messaging. Research and compile relevant industry insights for presentations. Assist in organizing conference materials and speaker notes. Follow up with event organizers to confirm schedules, logistics, and deliverables. Manage affiliate relationships and track performance metrics. Maintain affiliate agreements, payments, and collaborations. Coordinate with brands and partners for sponsorships and collaborations. Project & Task Coordination Use Trello, Repurpose.io (or similar project management tools) for task tracking and workflow organization. Manage and organize Google Sheets, Excel spreadsheets, and databases. Ensure smooth coordination between different projects and deadlines. Technical Proficiency Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) or similar. Google Workspace (Docs, Sheets, Slides, Meet, Drive, Calendar) or similar. Zoom & Google Meet (or similar virtual meeting platforms). JotForm, Typeform (or similar form creation software). CANVA: MUST BE AN EXPERT AT CANVA, CREATING SLIDEs AND PRESENTATIONS, Business cards, ads and flyers, posts, etc CapCup, Descript ChatGPT (or similar AI tools) for research, content drafting, and automation. WordPress (or similar CMS) for website updates and management. Flodesk (or similar email marketing platforms). Beacons, links, stanstore experience. ManyChat (or similar chatbot automation platforms). Instagram Creator Studio / Meta Business Suite (or similar scheduling tools). YouTube Studio (or similar platforms for video uploads, descriptions, and analytics). Substack uploading Pinterest uploading LinkedIn for professional networking and content posting. iCloud and iPhone proficiency, including file transfers and media management. Ability to work on both Windows and iMac systems. Must be a quick learner and able to adapt to new software programs quickly. Ideal Candidate Profile Knows the programs and platforms in the job description or can easily learn them before the interview. Will not train, must be ready to work. Highly organized, proactive, and takes initiative. Tech-savvy with a strong digital social media platform and administrative skills. Able to work remotely, check in regularly, and stay on top of tasks. Strong communication skills, ready ng and writing; and ability to represent you professionally. Primary commitment: Seeking candidates who view this role as their main job and want to grow with the organization. Flexible availability: While there are designated work hours, the EA must be open to occasional additional hours when needed. Must be comfortable receiving voice notes and texts at any time, even if they are reviewed and handled during work hours if not urgent.

Billion-Dollar Global Holding Company in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support three executive-level attorneys on their Legal Team, including the Chief Legal Officer, Chief M&A Counsel, and Chief Labor & Employment Counsel. The person in the role now is relocating to the West Coast, which is why the position is open! Candidates must have a minimum of 3-5+ years of applicable, high-level executive administrative experience, ideally supporting attorneys or working within a legal department (preferred, not required), and a Bachelor’s degree is required. Ideal candidates should be highly motivated, proactive, extremely organized, thoughtful, efficient, and possess excellent interpersonal and communication skills, a growth mindset, and a sophisticated, mature demeanor. This is an incredibly dynamic, nice team and an opportunity to join a best-in-class company! Salary depends on experience (90-125k+ base), plus paid overtime and discretionary bonus eligibility. Excellent benefits, catered lunch, gorgeous offices, etc.! Hours: 9:00am-5:30pm, with flexibility as needed. Hybrid work schedule (In office Monday through Thursday, with the ability to work remotely on Friday). Responsibilities: Provide high-level executive administrative support to three executive-level attorneys, including the Chief Legal Officer, Chief M&A Counsel, and Chief Labor & Employment Counsel. = Schedule and reschedule extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings Coordinate complex domestic and international travel arrangements and detailed itineraries. Prepare, process, and submit expense reports. Manage correspondence and draft, type, and edit emails and correspondence throughout the day, including ad hoc support outside of business hours, as needed. Develop and maintain electronic filing systems. Assist with preparing PowerPoint presentations and other materials for attorneys’ review. Work in close partnership with other Executive Assistants throughout the office and cross-functionally. Requirements/Qualifications: Minimum 3-5+ years’ prior experience working in a fast-paced environment and supporting a dynamic executive(s). Prior experience supporting attorneys preferred but not required. Bachelor’s degree required. A meticulous and highly organized individual with impeccable communication skills, both written and verbal. Strong interpersonal skills and the ability to communicate and build relationships with internal and external lawyers, staff, and business partners. Proactive problem solver who thinks ahead and can spot problems quickly, and resolve them or escalate accordingly with the executives. A “roll-up-your-sleeves” mentality and “low-ego” attitude, with the ability to work flexibly, in a fast-paced environment and as part of a collaborative team. Passion for the details and executive support. Proven track record of working independently and as part of a team. Able to handle multiple tasks simultaneously, with sophistication and ease. Demonstrates an intellectual curiosity and continuous drive to improve performance. Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed. Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech savvy and familiarity with Visio and PowerPoint for basic slide creation.

Position Summary The Office/HOA Community Manager serves as the central liaison between the Board of Directors, residents, staff, and service providers. Reporting directly to the Board, this role is responsible for overseeing daily operations of the community, ensuring effective communication, enforcing community rules, supporting committees with administrative tasks, and project-related functions. Key Responsibilities Board of Directors Support • Prepare and distribute meeting agendas and packets. • Post meeting notices and notify committee chairs of reporting deadlines. • Attend Board meetings and record minutes. Resident Relations • Act as the primary point of contact for residents. • Provide clear and professional communication (written and verbal). • Resolve resident concerns using critical and creative thinking. • Assist in welcoming new residents. • Be available to residents throughout the workday Financial Administration • Code and process invoices and payments. • Collect and deposit HOA assessments. • Notify residents of delinquent accounts. Legal & Compliance • Maintain property files in accordance with the Davis-Stirling Act. • Draft legal correspondence on behalf of the Board. • Coordinate with legal counsel and city officials as needed. • Distribute governing documents and ensure regulatory compliance. Human Resources Administration • Develop job postings and interview criteria. • Facilitate background checks and drug screenings. • Complete onboarding paperwork and maintain personnel files. • Process workers’ compensation claims. • Provide monthly reports on sick leave and vacation usage. Staff Coordination • Support the Park Services Foreperson with project planning listed in the annual reserve study. • Assist with performance evaluations. • Address staff concerns and escalate to the Board when appropriate. • Assist Park Services Foreperson with proposals, bids, and contracts. • Approve timecards for payroll processing. Office Operations • Respond to phone calls, emails, and text inquiries in a timely manner. • Manage document distribution and office supply inventory. • Coordinate common area rentals (Lodge rooms & Mill). Rule Enforcement and Compliance • Monitor and enforce community rules and CC&R compliance. • Manage violation notices and resolution processes. Project Management • Assist with special projects and community development initiatives as directed by the Board. Other Duties • Perform additional tasks as assigned by the Board of Directors. Qualifications Knowledge & Expertise • Office administration and standard business practices. • Microsoft Office Suite (Outlook, Word, Excel) and QuickBooks. • California HR and payroll regulations. • Davis-Stirling Act and HOA governance. • Real estate transactions (deeds, titles). • Permitting and building codes. • Workers’ compensation and property insurance. Skills • Strong organizational and time management abilities. • Effective leadership and decision-making. • Professional written and verbal communication. • Ability to manage multiple priorities under pressure. • Basic financial and budgeting proficiency. Abilities • Interpret and apply HOA laws and policies. • Takes initiative and self-motivation. • Think critically and solve problems creatively. • Maintain confidentiality and professionalism. • Build positive relationships with residents, Board members, and vendors. • Work independently and follow through on tasks. Education & Experience • High school diploma or GED required. • Associate’s degree or equivalent preferred. • Minimum of three years of relevant onsite HOA community management experience. • Certified Community Association Manager (CCAM) preferred. MONTEVALLE OF SCOTTS VALLEY, INC is an Equal Opportunity Employer. We are committed to providing a work environment free of harassment, discrimination, retaliation, disrespectful or other unprofessional conduct based on: • Race • Religion • Color • National origin • Ancestry • Physical or mental disability • Age • Sexual orientation • Military or veteran status • Any other basis protected by federal, state or local law or ordinance or regulation. Diversity, Equity, and Inclusion: We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals are respected and valued. We welcome applicants from all backgrounds and experiences, and we are proud to be an equal opportunity employer.

Do you crave working at a job which entails a variety of duties? Do you enjoy a casual non corporate work environment? Do you crave working at a job which entails a variety of duties? Do you enjoy a casual non corporate work environment? We are a small business specializing in fine antiques and art and we run internet based auctions several times a year. You would be an independent contractor (1099) working part time flexible hours, about 4 to 5 hours a day plus one Sunday every 6 weeks-this will be mandatory and important. $20.00 per hour to start. Experienced computer skills including simple spreadsheets and Microsoft Office or Google Workspace and light bookkeeping using Quickbooks with careful attention to details . Help us get our auctions up on the internet in a timely manor. You will be working with the owner setting up and organizing items to be auctioned. You will oversee day to day operations which include a variety of tasks. You will be entering items into our simple to use auction software where accuracy and good grammar and spelling are essential. You should be a person with a positive attitude and good communication skills; a person who enjoys interacting with clients with a pleasant phone/email demeanor. Knowledge of French would be a plus but not required. Social media tasks include sending marketing emails via Mailchimp, posting on Instagram and Facebook and website updates. We are located in West Las Vegas 10 minutes from the strip! Resume requested.

Dental Receptionist Las Vegas, NV. On-site $17-20/Hr Part-time Job description Join our friendly private dental office in Las Vegas, Nevada, as a Dental Receptionist. In this vital front desk role, you will warmly welcome patients, manage appointments, and ensure seamless daily operations. Your professionalism and communication skills will help create a positive patient experience from the very first interaction. We pride ourselves on a supportive team atmosphere and value individuals who are proactive, organized, and dedicated to excellent service. If you are passionate about delivering top-notch care and meet the qualifications below, we invite you to apply. Compensation • $17-20 an hour based on experience • Bonus opportunities Schedule • Part-time 3 Days • Monday, Thursday, Friday 9:00 AM - 6:00 PM (Subject to change) Benefits • Referral Bonus Program Qualifications • Minimum 1 year of dental front office experience required • Experience in presenting dental treatment plans to patients preferred • Exceptional customer service and professional phone etiquette required • Demonstrated proficiency in dental insurance processes, financial ledgers, and managing account balances required • Proficiency with Dentrix dental practice management software required • Bilingual in Spanish preferred, but not required