Office Manager & Project Coordinator (Brookline)

Company: Herringbone & Brass Design Location: Brookline, MA Job Type: Full-Time Schedule: Monday to Friday About Us We are a busy, high-end residential interior design firm known for creating beautiful, timeless spaces. We are seeking an experienced Office Manager / Project Administrator to join our team and help drive day-to-day operations in our creative, fast-paced studio. Job Summary This role requires someone who is highly organized, proactive, and detail oriented. You’ll be responsible for managing studio operations, assisting with finance and HR, coordinating client communication, and supporting our design team. Key Responsibilities Administrative & Office Management • Manage office email and respond to phone inquiries • Maintain studio calendar and schedule meetings • Keep the office clean and client-ready (including preparing for visits) • Order office supplies, manage studio upkeep, and sample returns • Run weekly team meetings and update team on project timelines and priorities Project Coordination & Client Support • Coordinate order tracking, delivery, and installation schedules • Communicate with vendors, subcontractors, and clients • Prepare client-facing tracking documents and monthly updates • Assist with installs: staging, light setup, accessory prep, and documentation • Maintain client binders and organize product care instructions Finance & Bookkeeping • Manage accounts payable and receivable • Record daily financial transactions (vendor invoices, POs, expenses) • Assist with budgeting, employee reimbursements, and vendor payments • Maintain resale and trade account forms HR Support • Assist with hiring and onboarding new staff • Track employee PTO and assist with staff scheduling Vendor & Studio Relations • Maintain material library (fabrics, rugs, wallcoverings, etc.) • Schedule and coordinate regular vendor visits • Maintain current vendor list and passwords Qualifications • 3+ years of experience in office or project management • Excellent written and verbal communication skills • Comfortable working independently and handling multiple tasks • Experience in a design, architecture, or creative studio environment (preferred) • Proficient in Microsoft Office and Google Suite • Familiarity with Design Manager, Dropbox, Adobe Suite, and Monday.com is a plus What We Offer • Collaborative, design-driven work culture • Opportunities to grow within a creative, respected firm • Exposure to high-end residential design projects • Competitive salary based on experience