General Manager of Baseball Operations (Thornton)

Introduction Northern Lights Little League (NLLL), a youth baseball organization based in Thornton Colorado that serves 552 players aged four to sixteen (with the goal of expansion), is seeking a General Manager of Baseball Operations for the 2025-2026 fiscal year that starts October 1, 2025. This person cannot be a Board Member or Special Committee Member with the league or be a Team Manager in the League. This position is part-time and is offered as an Independent Contractor position and not an employee with a contract amount of $25,000 to $30,000 for the entire year paid in twelve monthly installments. More information about NLLL can be found at www.northernlightslittleleague.com. Time Commitment The time commitment for this position will vary significantly based on the time of year with the beginning of April to the end of June by far being the most time consuming. The following outlines the estimated time commitment:  November to January – The league’s quiet time where the position will mostly be working remote setting up spring registration and answering questions from families regarding registration. Expect 5-10 hours a week.  February to Mid-March – Working with the President, the League Vice Presidents, and other Board Members, form spring teams and help with player assessments and getting required paperwork done for Team Managers and Assistant Coaches. Expect 15-20 hours a week with assessments and paperwork being time consuming.  Mid-March to Mid-July – The busiest time of the year by far. Expect the job to be nearly full-time starting in April with both remote work in the mornings and being at the fields several evenings a week.  Mid-July to end of August – The league’s second slowest time between spring season ending and fall ball beginning. Mostly will be working remotely setting up spring registration and answering questions from families regarding registration. Expect 5-10 hours a week.  August to October – Fall ball on Sundays. Expect 20 hours a week, maybe less. Most of the work will be remote but will expect the person to be at the fields most Sundays from end of August to end of October (Not including Labor Day weekend). Job Responsibilities The General Manager of Baseball Operations will be the day-to-day face of the league and will run all the baseball operations of the league. Below is a summary of these responsibilities: Pre-Season Responsibilities  Create and manage all aspects of program registration for both spring baseball and fall ball.  Receive and address all questions from families regarding registration, schedules, and season logistics.  Assist League President and League Vice Presidents in performing all required administrative tasks for player assessments.  With approval from the League President and Board, assign Team Managers and Assistant Coaches and ensure all background checks and required training is completed for all Managers and Coaches.  Assign teams in the system based on player assessment for upper divisions and family requests for lower divisions.  Using Little League’s online tools, conduct high-level review of addresses to ensure players are within league boundaries.  Order uniforms after teams have been formed.  In conjunction with the Vice Presidents, order player equipment as required and assist in creating an equipment bag for each team.  After Board approval, order special supplies of field equipment such as field prep equipment, pitcher mounds, and other items.  Facilitate the Team Manager and Coaches required pre-season meetings and create all required material to distribute to the Team Managers.  Develop all required schedules: o Create practice schedules. o Create game schedules. o Create Gamechanger accounts for the league and for all teams in all divisions and put all key dates in for each team.  Enforce all policies and procedures from the Board. In-Season Responsibilities  Receive and address all questions.  Field complaints from families, Team Managers, Coaches, or others and work to address following the documented Conflict Resolution Process using the following high-level process: o Address those that can be addressed by yourself. o For more complicated issues (including player changes), work with the appropriate Vice President to address the issue jointly. Escalate to the President as required.  Lead all aspects of game cancellations: o Notify Concession Stand Manager, league teams, other leagues, Umpire in Chief, and field chalkers of field closures timely. o Reschedule all required games and effectively communicate these changes out to teams and other leagues.  Ensure fields are properly prepped and ready to play for all games: o Work with the City on schedules and ensuring fields are properly dragged. o Manage field chalkers including providing them a schedule of fields to chalk each day. o Order chalk and field supplies and equipment as required and directed by the Board.  Coordinate a Board Member to be onsite when needed to address issues that arise at the field. The expectation is for this person to cover at least 2 to 3 days a week and get others to work the other days.  Replace equipment as required.  Coordinate picture day. All Star Responsibilities  Facilitate all required communication to families and gather needed supplies regarding All-Star tryouts.  Assist the President and Vice Presidents in conducting the All-Star tryouts.  Work with the President and Vice Presidents to assist in completing all required All Star paperwork for the District.  Work with the District and President to ensure appropriate pitch counters and scorekeepers exist for All Star tournament games held at our complex. Meeting Responsibilities  Attend monthly Board meetings to report on the status of the league.  At the request of the President, attend certain District 2 President’s meetings. Out of Scope of Responsibility The following are key responsibilities that would not fall under this position’s responsibilities:  Running the concession stand (Concession Stand Manager’s responsibility).  Responsibilities maintained by the League President and Board (see below)  Fundraising (Fundraising Special Committee).  Coaching Development (Board responsibility).  Assigning and training umpires (UIC responsibility).  Social media/media posts (Social Media / Media Special Committee).  Marketing (Marketing Special Committee).  Establishing league policies and procedures (Board responsibility).  All-Star player selection (Board responsibility).  Treasurer (Treasurer responsibility).  Board meeting notifications and facilitating (President and Secretary). Start Date October 1, 2025 How to Apply: Please sending your letter of interest and qualifications to Dave Kulmann at dave.kulmann@yahoo.com by July 30, 2025.