▌▌▌Personal Assistant ▌▌▌ (Chicago - River West)

Exciting Career Opportunity in Ocean Export/Import Shipping & Logistics Are you ready to set sail on a rewarding career in the world of international shipping and logistics? Join Cotonou-Direct International Shipping LLC, a trusted leader in ocean freight forwarding and vehicle/container shipping. Based in Waldorf, Maryland, just outside Washington, DC, we’ve spent over a decade helping businesses and individuals move goods efficiently across the globe. Now, we’re looking for a motivated professional to join our dynamic team! About the Role As part of our Ocean Export/Import Shipping & Logistics team, you’ll play a key role in ensuring smooth, efficient, and timely shipments for our clients. This is an incredible opportunity to grow your career in the fast-paced and ever-evolving logistics industry while working with a company that values expertise, precision, and customer satisfaction. ️ Key Responsibilities In this role, you’ll: - Coordinate and manage the export and import shipping process from start to finish. - Communicate with clients, carriers, and overseas agents to ensure seamless operations. - Prepare and process shipping documentation, including bills of lading and customs declarations. - Monitor shipments to ensure on-time delivery and resolve any issues that arise. - Stay up-to-date with international shipping regulations and compliance requirements. Ø Very heavy phone / email interaction with customers Ø Receive and input shipping instructions from assigned customers. Obtain, create, and disseminate all pertinent documentation. Ø . Place booking with steamship line and monitor ETD, cut-off, documentation, and other deadlines. Ø Filing of EEI/AES. Ø Arrange pickup with local trucker/drayage company as necessary. Ø Comply with all legal requirements for origin and destination. Ø Ensure accuracy of all manifest information and reconcile any discrepancies. Ø Communicate with all parties involved to ensure smooth transportation and minimize delays. Ø Write, file and submit import and export documents. Ø Track shipments and forward information to clients. Ø Prepare billing and perform data entry. Review logistics performance against targets. Ø Maintain and develop positive business relationships with vendors and customers. Ø Assist with special projects or other departments as needed. Ø The list of the responsibilities outlined above is representative and not a complete list. ✅ What We’re Looking For To succeed in this role, you’ll need: - 1+ year of experience in ocean export/import shipping or logistics. - Strong organizational skills and attention to detail. - Excellent communication abilities to work with clients and partners worldwide. - A proactive mindset with the ability to troubleshoot and solve problems effectively. - Familiarity with shipping documentation and international trade regulations is a plus. Requirements: Candidates who look for an opportunity to use their experience in this field and able to take responsibility to manage one of the operations departments are welcomed. Candidates must be fluent in English & French. At least High School Diploma or equivalent is required. Ø Some acknowledgment in logistic department. Ø Proficiency in Word, Excel and familiar with Q/B. Ø Great communication skills. Ø Self-motivated, detail-oriented, able to multi-task. Ø Highly motivated team player with a desire to learn. Ø Excellent problem solving and time management. Ø Must have a Positive, outgoing personality and a willingness to learn. Ø Excellent oral & written communication skills - which includes the ability to work well with customers and colleagues of various backgrounds and cultures. Ø Understanding & desire to consistently provide the highest level of customer service with tact & sensitivity. Ø Must be able to multi-task and function in a fast-paced environment. Ø Superior attention to detail is mandatory. Ø . Provide back-up support and tasks of other team members as needed. PHYSICAL DEMANDS Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at a time What We Offer We believe in taking care of our team, and we’re proud to offer: - 401(k) matching to help you plan for your future. -Store discount. - A supportive and collaborative work environment where your contributions are valued. - The chance to grow with a company that’s passionate about global logistics and customer success. Why Join Cotonou-Direct International Shipping LLC? At Cotonou-Direct, we’re more than just a shipping company—we’re a team of dedicated professionals who take pride in delivering exceptional service to our clients around the world. Collaboration, innovation, and integrity are at the heart of everything we do. If you’re looking for a company where you can make an impact and grow your career, we’d love to hear from you! Ready to Get Started? If this sounds like the perfect opportunity for you, don’t wait—apply today and take the next step in your logistics career! We can’t wait to welcome you aboard. Cotonou-Direct International Shipping LLC – Your Global Shipping Partner.

Madden Legacy Trust is seeking a qualified Independent Contractor to provide property and office management services under contract. This opportunity is best suited for a professional with proven real estate and office administration experience, strong organizational skills, and the ability to deliver results independently. All contractors must successfully pass a background check and demonstrate strong work ethics, reliability, and professionalism. Scope of Services • Oversee property and office operations, including maintenance, budgeting, and tenant/vendor coordination. • Administer lease agreements, monitor collections, and coordinate default proceedings. • Ensure compliance with property management policies, regulations, and governmental directives. • Conduct inspections (weekly, monthly, quarterly, annual) and provide accurate reporting on property conditions. • Bid, negotiate, and oversee vendor contracts in alignment with client requirements. • Manage lease documentation and reporting using property management software (Buildium preferred). • Maintain communication with property owners and accounting team to ensure accurate and timely reporting. • Coordinate tenant move-ins, build-outs, and renovations to ensure compliance with scope and timelines. • Manage tenant relations and foster positive client relationships. • Post rental listings, show units, and coordinate leasing partners or companies to secure tenants. • File evictions, court paperwork, and ensure legal compliance. • Track and pay utilities, income/expenses, taxes, and insurance for properties. • Oversee payroll processing and financial reporting. • Source and monitor contractors for all aspects of property operations. • Maintain vehicle registrations and other business-related compliance tasks. • Provide executive-level administrative support, including basic stock monitoring and reporting. Qualifications • Minimum 3 years of proven experience in property management and/or office administration. • Strong knowledge of lease administration, finance, and building operations. • Skilled in negotiation, analysis, and contract compliance. • Proficient in Microsoft Office Suite; knowledge of Buildium is strongly preferred. • Excellent communication (oral and written), organizational, and time-management skills. • Ability to deliver services independently with accountability and integrity. • Background check required. • Demonstrated track record of strong work ethic and professionalism. Contract Details • This is an independent contractor engagement, not an employee position. • Compensation is based on agreed contract. • Contractor is responsible for their own taxes, insurance, tools/resources, and business expenses. • Services are primarily on-site at the client’s office and properties in Fort Washington, MD How to Apply Interested contractors should send a resume or proposal highlighting relevant experience and qualifications to: Madden Legacy Trust rollsroycetwo@gmail.com WORK ENVIRONMENT This job operates in a professional home office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. They must be able to ascend and descend staircases, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.

Medical office in Ala Moana area is looking for full time front office receptionist/patient coordinator. Experience working in the front office of a medical practice is not required, we are willing to train. Anyone with customer service experience who is looking for a new career with excellent growth potential is encouraged to apply. No weekends. No holidays. Excellent compensation and benefits package. Please email your resume, we look forward to hearing from you!

Office Manager About the role: The Office Manager is responsible for the successful performance of the association’s administrative duties and assists in upholding the standards and policies by providing superior presentation and customer service to owners, residents, contractors and staff in addition to providing front-line interaction for successful daily operations. Job type: Full-time; temp to hire Pay: $24/hr. Schedule: Monday - Friday 8am to 5pm (flexible - weekends as needed) After hours as needed for Maintenance Projects, Repairs and Emergency Situations After hours / weekends as needed to attend Board Meetings and Residential Functions Location: East Honolulu Essential Duties and Responsibilities: • Responsible for keeping the channels of daily communication flowing smoothly between the Owner/Residents and/or contractors, and the Management Office • Responsible for preparing, processing and distributing various types of correspondence to the Board of Directors, Committee and Group members, Owners/Residents or their representatives • Responsible for ordering and maintaining on-hand, an adequate inventory of required office supplies for the Management Office's daily operation. • Responsible for updating and administering the Owner's/Resident's database • Responsible for facilitating production, printing, publishing and mail out of the Association's newsletter on a quarterly basis or as needed. • Responsible for preparing and distributing the monthly Board meeting packet to Directors for information and review; preparing Board meetings. • Responsible for implementing maintenance trouble calls. • Perform all reasonable requests by the Management Staff Qualification Requirements: • Strong Hospitality / Customer Service Skills, overall positive attitude, willingness to adapt to change • 3+ years of proven administrative experience Education: Minimum High School Diploma or equivalent TO APPLY: Text OFFICE MANAGER to 808-533-9068 to receive a link to our online application and speak to a recruiter.

Scheduling Coordinator — PMG (Kauai) Full-Time On-Site — Kauai Operations Are you a confident, resilient operator who thrives under pressure and refuses to let details slip? The Scheduling Coordinator isn’t a paper-pusher — you’re the mastermind of the entire operation. Every technician, every job, every deadline runs through you. If you’re sharp, proactive, and relentless about results, this is your role. If you’re sloppy, timid, or easily overwhelmed — stop reading now. Who We’re Looking For Communicative & Confident — you take charge, direct people, and get commitments locked in. Detailed & Analytical — nothing escapes your eyes; you triple-check because mistakes cost time and money. Autonomous & Entrepreneurial — you own your work like it’s your business. No babysitting required. Resilient & Adaptable — pressure and sudden changes don’t break you; they sharpen you. Empathetic but Driving — you understand people but never let excuses derail results. What You’ll Do Run the schedule with authority: dispatch technicians, assign jobs, and eliminate downtime. Coordinate directly with customers and contractors, managing tight deadlines without blinking. Keep clients updated — communication isn’t optional, it’s everything. Review fabrication purchase orders with eagle-eyed precision; mistakes don’t get past you. Support technicians in the field — you’re their lifeline when the heat is on. Close out jobs with sharp follow-through, ensuring customers leave impressed and loyal. Step in wherever needed: phones, customers, shop flow. You wear the hats, and you wear them well. Requirements Applicants must be based on Kauai or actively relocating. 1–2 years of office or clerical experience preferred (raw talent and grit can replace it). Strong communication — written, verbal, and over the phone. Proficient with technology and typing. Obsession with detail — average isn’t good enough here. Problem-solver by instinct — you don’t freeze when things go sideways. Adaptable under pressure — fast-changing schedules and field conditions are your battlefield. Drug-free — no exceptions. Benefits (for all PMG employees) 100% Company-paid Health Insurance (Dental, Vision, RX, Chiropractic) Paid Vacation & Holidays 401(k) with Company Match Life Insurance & Long-Term Disability Performance Bonuses — efficiency and results equal money in your pocket Flexible Spending Accounts Company Uniform (shirts provided; pants/covered shoes required) No weekends or holidays — we grind during the week, then reset. Ready to Take Control? This isn’t a role for clock-watchers. It’s for someone who craves the feeling of tasks getting done, who thrives on responsibility, and wants to be the backbone of PMG’s operations. If that’s you, step up and apply by clicking the link below! Apply Now Location: Kauai, HI  |  Department: Operations  |  Company: PMG

We are a family run business seeking a motivated and friendly Office Administrative Assistant to join our team. We are a leading provider of air conditioning services for both residential and commercial clients, committed to providing excellent customer service and dedicated to delivering top-quality HVAC solutions. We are currently seeking a motivated and friendly administrative assistant to join our team and help us continue providing outstanding service to our clients. Immediate opening for Office Administrative Assistant with busy HVAC company: • Paid hourly and weekly • Full health and dental benefits within 30 days or less • Vacation pay after 6 months Responsibilities: • Scheduling and dispatch • Filing and answering phones • Creating work orders/invoices in program software • Job costing receipts Qualified Applicant Must: • Be able to work independently • Be able to follow directions easily • Must be reliable and available from 7:00am to 3:30pm, Monday through Friday • Previous construction office experience is a plus Starting Pay: • $20.00 to $25.00/hour (depending on experience) • Evaluation of pay increase conducted after completion of 30-day probation period 🔧Ready to join the team and build greatness together? • Please send resume with contact phone number