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Category:Administration & Office Support

Executive Assistant63393563983747120

Executive Assistant

Houston, TX, USA

About Us Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership. The Opportunity The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the elements that come together in a successful mandate. The Executive Assistant must ensure discreet handling of all interactions with clients, candidates, etc. What You’ll Do Administrative Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc. Manage complex calendars and prioritize meetings/calls as needed. Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings. Process expense reimbursements for consultants and candidates. Compose, prepare, and edit confidential correspondence. Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested. Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments. Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager. Search Coordination Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters. Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members. Take a proactive approach to assist with various client needs during a consultant’s absence. Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served. Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion. Assist accounting department with billing, client invoicing, and receivables. Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects. Business Development In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy. Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events. Requirements What We’re Looking For Bachelor’s degree preferred A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm. Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role. Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems. Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet. Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike. Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance. Benefits What It’s Like to Work Here We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture. We have been a values led Firm from the outset. Values have an aspirational aspect to them – they guide our behavior and remind us when we fall short. Our Firm operates under five Firm Values – One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference – each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation. Benefits Hybrid work model: 50% in office / 50% remote* (Tuesdays/Wednesdays/Thursdays) 401k – company match and additional discretionary employer contribution Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability Employee Assistant program (EAP) Paid parental leave Personal Time Off – paid vacation, sick time, volunteer days Paid holidays including week off between Christmas and New Year’s Our Offices Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees. Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, Seattle, and Washington D.C. *At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. Egon Zehnder United States is operating under a hybrid model which requires all U.S. employees, in all positions, to work in-person at least 50% of available working days each month in the Egon Zehnder office for which they are aligned. U.S. employees can work remotely during the remaining days of the month. The policy is subject to change by Egon Zehnder at any time.

Negotiable Salary

Office Manager63393563448579121

Coastline Equity

Gardena, CA, USA

The Office Manager at Coastline Equity serves as the central hub for all administrative, operational, and cultural functions across the company. This is not a front-desk or single-location role it is a multi-dimensional leadership position responsible for ensuring consistent, high-quality office operations, administrative processes, onboarding processes, insurance compliance, vendor coordination, and cross-functional support company-wide. You will be accountable for supporting all departments through administrative excellence, keeping operations running efficiently across multiple offices, teams, and systems. This role requires a proactive, resourceful individual with a deep sense of ownership, a sharp eye for detail, and a strong alignment with Coastline Equity’s core values: Customer First, Growth Mindset, and Equity for All. Pay rate: $20 - $25 based on experience 1. Company-Wide Office & Administrative Operations Oversee daily operational needs across all Coastline Equity offices, with a home base in Gardena, CA. Serve as the central point of contact for all office systems, supply management, logistics, vendor communication, and physical environment maintenance across the business. Maintain company-wide standard operating procedures (SOPs) for administrative functions, office operations, and workplace protocols. Ensure consistent standards for cleanliness, organization, seasonal presentation, and resource accessibility in all workspaces. 2. HR Onboarding & Culture Support Lead onboarding logistics across the business: equipment setup, desk assignments, access credentials, welcome kits, and internal announcements. Coordinate all internal communications around new hires, celebrations, milestones, and culture programming. Manage the execution of newsletters, team events, and recognition programs across departments and office locations. Ensure a cohesive workplace experience that reflects Coastline Equity’s identity and values. 3. Insurance, Compliance & Vendor Support Own the tracking and verification of vendor, tenant, and property insurance certificates across Coastline’s portfolio. Communicate requirements, manage renewal schedules, and address discrepancies to ensure compliance. Maintain a centralized, organized insurance database, accessible for audits and operations team reference. Coordinate directly with property management and operations to resolve insurance-related tasks and enforce standards. 4. Financial & Administrative Process Oversight Oversee the intake and accurate processing of all company mail, invoices, credits, and bills for entry into AppFolio. Assist with tenant communications and financial support around payments, delinquencies, or reconciliations. Ensure timely delivery of reports and accurate documentation management. Handle operational errands including mail runs, bank deposits, and office logistics as needed. 5. Technology, Systems & Infrastructure Coordination Manage relationships with building management, IT service providers, security vendors, internet/phone vendors, and office supply contractors across offices. Maintain functionality and consistency of all operational technology: printers, phones, copiers, scanners, security systems, and internet. Ensure that all internal office systems support team efficiency and uptime. Skills & Competencies Advanced-Level Organization: Ability to manage and standardize administrative systems across a growing company. Operational Leadership: A proactive approach to identifying process gaps, solving problems, and building systems. Cross-Functional Communication: Ability to professionally engage with executives, staff, vendors, and tenants across roles and departments. Tech Proficiency: Comfortable with software such as AppFolio, Microsoft Office, QuickBooks, and learning/implementing new tech tools. Detail-Oriented Execution: Impeccable attention to task accuracy, document quality, and timely follow-through. People-First Mindset: Approaches internal support and onboarding with hospitality, empathy, and care. Adaptability: Thrives in dynamic environments, can pivot quickly, and handles competing priorities with confidence. Core Values Alignment: Equity for All: Promotes fairness, inclusivity, and dignity in all interactions. Customer First: Approaches every situation with a service mindset and long-term relationship focus. Growth & Innovation: Actively seeks new ideas, feedback, and continuous learning opportunities—especially in the use of emerging technologies like AI to improve service delivery and team performance. Requirements Required Qualifications 2+ years of administrative, operations, or office management experience across multiple teams or departments. Proficiency in Microsoft Office Suite, QuickBooks, and AppFolio (or similar systems). Valid CA Driver’s License and reliable transportation for offsite office support. Ability to sit, stand, move, lift, and perform typical office-related physical functions. Preferred Qualifications: Experience supporting real estate, property management, or multi-location businesses. Familiarity with insurance documentation, AP processes, and facilities coordination. Experience leading onboarding processes or managing internal culture and recognition programs. What we are looking for: We’re looking for a systems thinker with a heart for service—someone who thrives on making things work smoothly behind the scenes, who can hold the operational fabric of a company together, and who cares about people as much as processes. You will do well in this role if you: Think three steps ahead and proactively solve problems before they escalate. Are energized by checklists, deadlines, and well-run systems. Are comfortable supporting executives while managing everyday details. Want to make a meaningful impact across teams and functions. Why join Coastline Equity? We don’t just manage buildings, we build equitable communities, deliver unmatched service, and empower our team to lead with innovation and integrity. At Coastline Equity, you’ll be part of a company that encourages bold thinking, supports ongoing development, and ensures every team member has a voice and a path to grow. Benefits Training & Development Medical, dental, and vision insurance Life Insurance PTO Holidays

Executive Assistant to the CEO63393563275011122

Team Architects

Executive Assistant to the CEO

Charlotte, NC, USA

Executive Assistant to the CEO Location: Charlotte, NC (Hybrid) Reports to: Chief Executive Officer Type: Full-Time, Exempt About Ternus Ternus is a fast-growing private money lender dedicated to delivering exceptional service and ethical lending solutions to real estate investors and developers. With a strong foundation in operational excellence, credit management, and entrepreneurial innovation, we are building a best-in-class team to support our mission of reshaping real estate finance. Position Summary We are seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to support our CEO. The ideal candidate will be a strategic partner who thrives in a fast-paced environment and demonstrates discretion, exceptional judgment, and a strong sense of ownership. This role is critical to enabling the CEO’s effectiveness and ensuring smooth operations at the executive level. Key Responsibilities Executive Support Manage complex calendars, including scheduling internal/external meetings, investor calls, travel, and personal appointments. Prioritize and respond to emails and requests on behalf of the CEO. Track key deliverables, follow-ups, and action items to ensure nothing falls through the cracks. Prepare briefing materials, agendas, reports, and presentations for meetings and events. Operational Coordination Liaise with leadership, investors, and external stakeholders with professionalism and efficiency. Support execution of key business initiatives and confidential projects. Help manage special projects such as strategic planning offsites, investor updates, and recruiting. Identify and improve inefficiencies in workflows or tools used by the CEO. Communication & Gatekeeping Act as a trusted representative for the CEO, handling sensitive matters with confidentiality and integrity. Draft and edit communications, memos, and presentations as needed. Screen and prioritize inbound messages, requests, and opportunities. Requirements Qualifications 5+ years of experience supporting a C-level executive, preferably in a fast-paced startup, fintech, or real estate environment. Proven track record of discretion, judgment, and reliability. Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication skills. High degree of emotional intelligence, initiative, and problem-solving ability. What Success Looks Like The CEO’s schedule runs smoothly and reflects their highest priorities. Communication is streamlined and professional across all channels. Key relationships and initiatives are proactively managed. Benefits Why Ternus Purpose-driven company reshaping private lending. Supportive leadership and collaborative team culture. Opportunity to make an outsized impact at a high-growth firm. Competitive compensation, health benefits, and professional growth support. Estimated Compensation Range Base Salary $75,000-$90,000 per year Bonus (Discretionary or Performance-Based) 10% of base salary Tied to company performance or individual contribution to CEO effectiveness and organizational outcomes. Additional Perks Health, dental, life and vision insurance 401(k) matching or profit-sharing ESOP Flexible PTO Professional development budget In addition to your resume, please complete the following job fit assessment as part of your application: https://TeamArchitects.asmt.io/XF3C93PFK/ExecutiveAssistantJob-Assessment

Front Desk Associate - Part-Time63393562227457123

Front Desk Associate - Part-Time

Philadelphia, PA, USA

Sago, formerly Schlesinger Group, is the global research and data partner that connects human answers to business questions. Combining our legacy of impact, global reach, and innovative spirit, we enable our clients to solve business problems through extensive audience access and an adaptive range of qualitative and quantitative solutions. We help our clients understand what their customers want and demand — empowering them to make decisions with confidence. As a partner to our clients, their clients, and the industry, Sago seamlessly connects businesses to key insights. Join our team at SAGO, where happiness thrives in the top 35%, our work culture ranks in the top 10%, and diversity shines in the top 15% compared to peers of our size. Discover more about us at https://www.comparably.com/companies/sago POSITION SUMMARY: We are seeking a Hospitality Host/Hostess to join our team in creating a vibrant, dynamic, and inclusive environment. The role emphasizes maintaining a workplace that is Fast, Fun, Friendly, and Professional, with a focus on excellent verbal and written communication skills. This is a part-time role with hours varying depending on study and site needs; some weekend work may be required. The position involves in-person work and prioritizes providing exceptional hospitality experiences to clients and participants. This is a part-time, non-exempt position making $17 per hour. Requirements KEY JOB RESPONSIBILITIES: Attend to clients on-site and provide a high-quality hospitality experience. Greet participants and clients, fostering a friendly yet professional rapport. Review project materials for accuracy and completeness. Engage in audio and video recording activities. Ensuring the assigned room is kept clean and all food service needs are attended to. Provide and assist in tracking compensation to study participants. Perform other administrative, reception, and hospitality duties as required. CORE COMPETENCIES: Exceptional verbal and written communication skills. Strong interpersonal skills to create a warm and accommodating atmosphere. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office and computer literacy. Strong team collaboration skills and the ability to work independently. QUALIFICATIONS Education: High School Diploma or equivalent Experience: Previous experience in Hospitality, Hosting, Hotel or Wait Staff, Market Research, or related fields is preferred. Administrative or host experience is highly valued. Computer Skills: Proficiency in Microsoft Office and computer literacy.

Office Manager63393562344961124

Richardson, TX, USA

GXA, a rapidly growing IT and Cybersecurity consulting firm, is seeking an experienced Office Manager to oversee the day-to-day operations of our corporate office in Richardson, Texas. With a dynamic team of approximately 30 local and remote team members and a fast-paced work environment, we need a dedicated individual to ensure our office runs smoothly and efficiently. Role Overview: In this dynamic and hands-on role, you will be entrusted with managing and overseeing a range of essential operational functions, including general administration, accounting, facilities management, human resources and payroll. Your primary objective will be to foster a thriving and efficient work environment while building and maintaining a robust back-office infrastructure that supports and accelerates the company’s growth. As the central point of contact for all office-related matters, you will oversee a diverse set of responsibilities. These include managing vendor relationships, procuring office supplies, ensuring the proper functioning of the office, handling payroll and basic accounting tasks. Your role will contribute to the overall well-being of the team and will be crucial in ensuring that the day-to-day operations run smoothly, enabling the organization to achieve its strategic objectives. Key Responsibilities: Oversee the daily operations of the office, ensuring seamless and efficient back-office functions, including accounting, human resources, payroll, and supply chain management. Provide comprehensive administrative support to the team, fostering a productive and collaborative work environment. Manage vendor relationships, oversee office supplies procurement, and ensure the maintenance and functionality of office equipment. Coordinate and optimize office processes to support the company’s growth and align with operational goals. Handle various office administrative duties, including maintenance, mailing, supply management, equipment upkeep, billing, errands, and purchasing. Maintain the office condition and coordinate necessary repairs to ensure a safe and pleasant work environment. Update and maintain office policies in collaboration with the HR department. Perform payroll and lite accounting tasks Perform HR-related tasks such as onboarding, offboarding, and benefits enrollment, ensuring a smooth transition for employees. Ensure the timely and accurate invoicing and payment processing, particularly in handling client payments. Oversee facilities management, including negotiating contracts and pricing with vendors, service providers, and managing office leases. Manage the office management budget, providing accurate and timely financial reporting. Offer general support and assistance to visitors, ensuring a positive and professional experience. Be available after hours for building emergencies and respond promptly to any issues. Address employee queries related to office management matters, providing solutions and support as needed. Liaise with facility management vendors for services such as cleaning, catering, and security, ensuring the office environment is well-maintained. Conduct regular walk-throughs of the office building to ensure all areas are functioning properly. Plan and coordinate in-house or off-site activities, such as company parties, celebrations, and conferences, contributing to a positive company culture. Embrace a task-oriented role that involves meeting deadlines, adhering to processes, and maintaining a focused approach to responsibilities. Requirements A minimum of 8 years of experience in office and facilities management. Demonstrated experience as an Office Manager or Front Office Manager This is an on-site role: Must be available to work in the office Monday through Friday, from 8:00 AM to 5:00 PM. Must have reliable transportation and reside within a 35-minute commute of the office. A college degree in a relevant field of administration is required. Proficiency in the MS Office suite, particularly MS Excel and MS Outlook. Working knowledge of QuickBooks Online. Practical experience with using office equipment, including copiers and printers. Familiarity with email scheduling tools, such as Email Scheduler and Boomerang. Exceptional time management skills with the ability to multitask and prioritize effectively. Strong attention to detail coupled with excellent problem-solving abilities. Outstanding written and verbal communication skills. Superior organizational and planning capabilities in a fast-paced environment. A creative mindset with the ability to propose and implement improvements. This is a professional role: Visible tattoos or body piercings (tongue or nose) are not permitted. Benefits Health Care Plan (Medical, Dental & Vision) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Auxiliary Benefit Offerings (Legal Shield/Aflac) Salary Range $75K - $100K depending on qualifications and work experience

$75,000-100,000

Claims Analyst, Settlement Administration63393562067969125

RG/2 Claims Administration LLC

Claims Analyst, Settlement Administration

Pennsylvania, USA

RG/2 is seeking a Claims Analyst who will be responsible for handling data entry of claimant information, claim review, report processing and reconciliation, updating and maintaining the firm’s database and document management systems, electronic and telephonic communication with claimants, claim payment distribution activities, and assisting in the preparation of periodic reports to courts and counsel. Successful candidate should be highly detail-oriented and have a demonstrated ability to work independently in a fast paced and high-volume environment. Strong sense of responsibility and cooperative attitude are critical attributes, as well as excellent interpersonal and communication (oral and written) skills. Candidate will perform a variety of assignments and must be motivated and willing to learn and apply new concepts. We believe balanced judgment, common sense, initiative and the capacity to confront a variety of situations are essential traits of a successful employee. Requirements Post-secondary education or 3 years of direct experience working in a claims administration firm or legal support services. Proficient with MS Office Strong analytical skills Benefits RG/2 is passionate about creating an inclusive workplace that promotes and values diversity. More importantly, creating an environment where everyone, from any background, can do their best work. Our competitive salary commensurate with experience. Performance based bonus and a wide range of employee benefits and support programs that include: Business Casual Dress Code 401(k)/Employee’s Pension Plan Employee Assistance Program Employee Resource Groups Global Fit / Walk My Mind Flexible Spending & Commuter Benefits Life/AD&D Insurance Long-term Disability Insurance Short-term Disability Insurance Generous PTO Medical / Dental / Vision Insurance Back-Up Advantage Program Telemed (MeMd) Pet Insurance We encourage you to apply if you are interested in contributing to the success of RG/2 while developing your career in a challenging and professional environment. When applying include a cover letter when uploading your resume. RG/2 is an Equal Opportunity Employer.

Negotiable Salary

Auto service writer / admin63393561550977126

GLOBAL PACIFIC SUPPORT

Auto service writer / admin

Sugar Land, TX, USA

GLOBAL PACIFIC SUPPORT is looking for a detail-oriented and organized Auto Service Writer/Admin to join our team. In this role, you will be responsible for managing customer service interactions and providing administrative support in our auto repair shop. Your strong communication skills and attention to detail will be essential in ensuring a seamless experience for our customers while maintaining accurate records and documentation. Responsibilities Greet customers and assist them with their service requests and inquiries. Document customer information, vehicle details, and service history accurately in the system. Create service orders and estimates based on customer needs and technical evaluations. Schedule appointments and manage the service workflow efficiently. Communicate service updates to customers throughout the repair process. Assist with administrative tasks, including filing, data entry, and maintaining inventory records. Process payments and handle customer transactions in a timely manner. Collaborate with technicians to ensure effective communication and resolution of customer concerns. Stay knowledgeable about automotive services and repairs to effectively address customer questions. Requirements Previous experience as an Auto Service Writer or in a similar administrative role within the automotive industry is preferred. Strong organizational and multitasking abilities. Excellent communication skills, both verbal and written. Customer service-oriented mindset with a focus on satisfaction. Familiarity with automotive repair processes and terminology is a plus. Proficiency in using computer systems for scheduling and record-keeping. Attention to detail and high accuracy in data entry. Ability to work collaboratively within a team. Willingness to work flexible hours, including evenings and weekends if necessary. Benefits Competetive Salary, Remote Position, Schedule Flexibility

Negotiable Salary

Float Service Coordinator63393561198979127

Advantage Home Care

Float Service Coordinator

Salem, MO 65560, USA

Pay Rate $17/hr. We are looking for self-motivated, task oriented candidates able to operate in a busy and fast paced environment. A Team player that has the willingness to learn new concepts and tasks, in a customer service world. Must have computer experience and knowledge. Requirements Maintain a cheerful demeanor and work to develop a positive rapport with all clients, staff members, and community resources affiliated with home care services. Deliver exceptional customer service to all clients and field staff and effectively address all requests in a timely manner. Reads and stays abreast of state, federal and business regulations. Provide excellent communication to branch and corporate staff. Contact new client referrals and held clients timely and often to coordinate the start or continuation of care. Work in conjunction with the service coordinator to ensure branch staffing needs are continually met. Responsible for collecting paper documentation submitted by field staff, reviewing it for accuracy and submitting it to the appropriate departments in a timely manner. Maintain employee and client medical records (electronic and paper files) including making files, filing regularly and keeping files up to date. Communicate with branch manager regarding problems and complaints. Guarantee all private business information & protected health information is kept confidential. As needed- Participates in special department projects As needed- Attends state held in-service trainings/meetings per management’s direction Other duties as assigned by management Education and Experience High school graduate/GED Minimum of 2 years office experience preferred Previous experience in homecare staffing/scheduling is preferred Must have recent working experience in home health care or medical staffing Benefits Hourly pay of $17.00 per hour Earned Time Off Medical Benefits, Dental, Life Insurance Weekly paychecks Competitive Pay Fun, Lively, and Family work environment Performance Bonuses Room for advancement About the Job Schedule: 8 hour shift

Clerical Intake and Admissions Specialist63393560390401128

Cal Farley's Boys Ranch

Clerical Intake and Admissions Specialist

Amarillo, TX, USA

The Clerical Intake and Admissions Specialist plays a vital role in supporting the admissions process by managing communication, maintaining schedules, and ensuring accurate documentation. This position requires strong organizational skills, attention to detail, and the ability to interact professionally with families and internal teams. Essential Duties: Exhibits regular and punctual attendance. Maintain Assessment Schedule, Coordinate and update the assessment calendar, ensuring timely scheduling and communication with relevant parties. Answer Calls and Take Messages, serve as the first point of contact for incoming calls; provide information, take detailed messages, and route inquiries appropriately. Data Entry in AIM, accurately enter immediate turn-downs and other relevant information into the AIM system in a timely manner. Prepare Admission Packets, assemble and organize admission packets for new clients, ensuring all required documentation is included and up to date. Follow-Up with Families, conduct follow-up communication with families who have been previously contacted to provide updates, gather additional information, or offer support. Requirements High school diploma or equivalent; associate degree preferred. Previous experience in a clerical, administrative, or admissions role is a plus. Proficiency in Microsoft Office Suite and data entry systems (experience with AIM is a plus). Excellent verbal and written communication skills. Strong organizational and time management abilities. Ability to handle sensitive information with confidentiality and professionalism. Benefits 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

Negotiable Salary

Inventory Clerk63393559025283129

Inventory Clerk

Fort Worth, TX, USA

Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Overview: The Inventory Clerk is responsible for ensuring accurate tracking and management of inventory across multiple locations to prevent lost sales and production delays. This position involves processing inbound and transferring inventory, assisting with regular audits, and maintaining inventory accuracy. The Inventory Clerk plays a key role in reconciling discrepancies, generating reports, and supporting inventory-related activities. Strong organizational skills, attention to detail, and proficiency in inventory management systems are essential for success in this role. Key Responsibilities: Data Entry & Inventory Management Process inbound inventory and manage the transfer of inventory across multiple locations. Ensure inventory accuracy for all locations, tracking discrepancies and reporting issues to supervisors. Perform basic bookkeeping activities, updating the accounting system with inventory data. Inventory Audits & Reconciliation Assist with regular inventory audits and floor plan audits to maintain accurate records. Reconcile inventory discrepancies, investigating and notifying the supervisor of any irregularities. Assist in the preparation of reports to track stock levels and usage trends. Reporting & Schedule Management Generate and run weekly or monthly reports as needed to support inventory and operational needs. Ensure the timely reconciliation of schedules for incoming and outgoing inventory. Office Workflow & Process Optimization Follow established office workflow procedures to ensure maximum efficiency in inventory management. Streamline processes and recommend improvements for better inventory tracking and reporting. Customer & Team Support Provide accurate inventory information and assist the team with inventory-related inquiries. Collaborate with other departments to ensure seamless inventory operations, including assisting with vendor coordination as needed. Requirements Knowledge of inventory management systems and software (e.g., Sys2K, CDK) is preferred. Previous experience in inventory management, data entry, or a related field (RV, automotive, or powersports industry is a plus). Strong organizational skills with the ability to prioritize multiple tasks efficiently. Proficiency in Microsoft Office Suite (Google Sheets, Docs, Calendar). Excellent communication skills, with the ability to address inventory issues in a professional and timely manner. Physical Requirements: Ability to sit, stand, and walk for extended periods during daily tasks. Frequent bending, stooping, and reaching to organize and move inventory. Ability to lift and carry up to 30 pounds regularly; ability to lift up to 50 pounds occasionally. Comfortable working in a warehouse or similar environment with exposure to varying temperatures, dust, and noise levels. Ability to operate office equipment such as computers, printers, and scanners, as well as warehouse equipment (e.g., forklifts or pallet jacks), with training provided as necessary. Benefits Competitive salary based on experience. Health, dental, and vision insurance. Christmas Savings Plan. 401(k) with company match. Paid time off and holidays. Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.

Negotiable Salary

Executive Assistant633935585495051210

Executive Assistant

New York, NY, USA

Company Overview We are a fast-growing tech company that believes in shaking things up! We're all about creating an amazing office experience & culture that facilitates innovation, creativity, and pushing the envelope. As our team's Executive Assistant you will be a key player in our New York office and liaison to our other locations, putting you at the forefront of our organization. Role Summary We are looking for an Executive Assistant who's ready to make an impact! The ideal candidate is a self-starter, a team player, and has mad organizational and communication skills. The ideal candidate would be someone who enjoys being ‘right hand’ to the Executive team while also being a culture champion, fostering positive team culture both in and out of the office. You're someone who's not afraid to challenge the norm and wants to go beyond the call of duty to make a real impact for the organization as a whole. Key Responsibilities Provide administrative support for key executive & senior team members; managing schedules, scheduling meetings, and making travel arrangements when needed. Act as a liaison between Owl's Executives and other team members, clients, and external stakeholders. Take charge of reports, presentations, and other documents as needed. You understand that startups are ever changing; you are a team player who's ready to help as things may evolve and change. Flexibility and adaptability to succeed in this role are key. You embrace our team’s core values, no task is above anyone (or their title). Be a culture warrior and help shape and maintain our bad-to-the-bone office culture by assisting People & Culture to organize team-building events, social activities, and other initiatives (when needed). Lead the charge on ensuring our office spaces are functional and comfortable and be on the constant lookout for ways we can improve the office space. Show no shame in executing your ideas! Finally, our team is close-knit & diverse, bringing together people with different personalities and skill sets! We need you to be able to communicate effectively and collaborate with all team members. Requirements What sets you apart as a candidate You're a rebel with a cause – someone who's not afraid to take risks. You have a minimum of 3 years of experience as an executive assistant or in a similar role. You're a master communicator You're a multitasking machine You're a team player who's not afraid to take charge and lead by example. You're discreet and can handle sensitive information with the precision of a ninja. You’re a culture champion who promotes positivity and gets people pumped up! You're a whiz with Microsoft Office and scheduling tools like Google Calendar. You have a Bachelor's degree or equivalent experience, but your positive attitude is what really sets you apart. You want to work hard and play hard :) Benefits Why join Owl? Industry Leaders: Our technical leadership comes from Meta, Microsoft, X, and Goldman Sachs, bringing world-class expertise to our agile team. Market Leadership: We hold the largest market share in our space, offering a proven ROI and maintaining a 100% customer retention rate, with renewals consistently doubling their previous terms. Lean & Impact Driven Team: Our small, nimble team makes swift decisions and encourages direct communication and innovation through a flat organizational structure. You’ll make real, meaningful contributions right from the start. Established Product-Market Fit: AI-Driven Product that helps shape an AI-powered enterprise solution for insurance companies across the US and Canada. Health & Wellness Benefits: Healthcare benefits: we cover 100% of the premiums for you and 70% for your family (medical, dental & vision) 🩺 401k matching to help you save for your future 💰 Recharge: 4 weeks of paid time off & 5 additional personal/sick days ⛱️ Wellness stipend: monthly allowance toward your fitness expenses, favourite activities, or professional development 💪🏼 Daily team lunches 🥑 Bi-annual offsites: we'll make sure everyone at Owl has an opportunity to can hang out with teammates IRL at least twice a year 🚀 Base Salary Range: USD $80,000 - $90,000 Our salary ranges are benchmarked and are determined by role and level. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all Canadian locations and could be higher or lower based on a multitude of factors, including job-related skills, experience, location, and relevant education or training.

Administrative Assistant633935581239071211

University of Mount Saint Vincent

Administrative Assistant

Founded by the Sisters of Charity of New York, the University of Mount Saint Vincent is an academically excellent, authentically inclusive, Catholic and ecumenical liberal arts university. The University combines a strong core curriculum with a full array of majors in the liberal arts and, within the tradition of liberal education, selected professional fields of study. At Mount Saint Vincent, a student’s education extends beyond knowledge, skills, and preparation for work. We seek the development of the whole person. In the spirit of Vincent de Paul and Elizabeth Ann Seton, we foster an understanding of our common humanity, a commitment to human dignity, and a full appreciation of our obligations to each other. Job Description The Administrative Assistant provides essential administrative and clerical support to the School of Education, ensuring the smooth and efficient operation of daily activities. This in-person role serves faculty, staff, and students by managing office logistics, coordinating schedules and communications, maintaining accurate records, and assisting with the planning and execution of departmental events and activities. Schedule - 830p - 430pm Responsibilities: Serve as the primary point of contact for the School of Education office Mange calendars, schedule meetings and coordinated communication between the School of Education, K - 12 partners, and higher education partnerships Prepare correspondence, reports, memos, and other documents Assist the Student Teaching Coordinator with: Fieldwork and student teaching placement coordination Ongoing school outreach and communication Affiliation agreements Documentation and reporting to NYSED regarding K - 12 partnerships Maintain student, faculty and program record in compliance with institutional and accreditation standards Assist with budgeting and purchasing, including tracking expenditures and processing invoices Perform general data entry Provide logistical support for events, meetings and program activities Coordinate travel arrangements and reimbursements for faculty and guest Support academic processes, including course scheduling, textbook ordering and student registration Maintain office supplies and equipment Perform other related duties as assigned Requirements Associate degree required; Bachelor degree preferred 1 -3 years of administrative assistant experience Proficiency in Microsoft Office Strong written and verbal commination skills Benefits Allotted hourly rate - $22.00 Comprehensive health, dental, and vision insurance Flexible Spending Accounts (FSA) for medical and dependent care 100% employer sponsored life insurance, AD&D insurance and Long term disability Retirement plan with employer matching Paid time off, including vacation, sick leave, and holidays Professional development opportunities via Coursera Undergraduate tuition benefits for employees and their dependents Commuter benefits Employee Assistance Plan

Remote Executive Assistant633935580568351212

Remote Executive Assistant

Austin, TX, USA

Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations. The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA<>client relationship with plan modifications, questions, and provide feedback on quality, delegation issues, and more. The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual's best practices for success. Essential Duties and Responsibilities: The VA may assist the client with: Project management and organization- Facilitate on-time project and goal completion Personal and business calendar management- Scheduling and coordinating appointments as necessary Proactively monitoring the client’s calendars to identify potential conflicts and ensure the team is maximizing the client’s time Research- This may include research on events, travel, projects, etc. Provide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferences. Purchases- Ensuring specifications of the purchase meet the client’s satisfaction. Expense reporting and organization of expenses as necessary. Administrative tasks- This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entry. Email inbox management- This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices. Social media management and marketing Attend meetings virtually- Draft agendas, take meeting minutes, and provide follow-up as required. The VA must provide continuous clear communication about task status, needs, and questions to their clients. They should: acknowledge all tasks assigned within the established time frame ensure that they understand expected due dates, and communicate any changes or delays with the client ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end of day reporting The VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time management The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness. The Account Supervisor will facilitate assistance from other VA's. Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system. Other duties as assigned. Requirements Desired Skills and Attributes: Bilingual (English/Spanish) Clear, precise, proactive, and professional written and verbal communication skills Ability to organize and effectively prioritize tasks Ability to multi-task with various programs and learn new programs as required Ability to commit to a minimum of one year with Zirtual Must have meticulous attention to detail, along with the ability to comprehend difficult tasks Capable of responding to stress in a fast-paced environment Strong interpersonal skills and ability to quickly develop working relationships Affable and enthusiastic attitude toward teamwork Internet/Web and computer savvy Qualifications: Associate’s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C-level executives Minimum of 4 years of administrative experience Preferred experience working with C-level executives Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office Proficiency with a task management program such as Trello or Asana Preferred experience with a communication program such as Slack Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho Preferred experience with an expense reporting program such as Quickbooks or Expensify Preferred experience with a travel management program such as Concur Preferred experience with a social media management program such as Hootsuite and Wordpress Reliable Internet connection, computer, and phone Typing ability of at least 50 WPM with accuracy Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each client Compensation You will be compensated as a 1099 independent contractor. VA's are paid a set amount of their client's monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix.

Office Manager633935579969291213

About Us: Optimum RV is a leading company in the RV industry, committed to providing top-notch products and services to our customers. We are looking for a dedicated and RV experienced Office Manager to join our team and help us maintain smooth and efficient office operations. Responsibilities: The Office Manager will be responsible for overseeing the day-to-day administrative operations of the office. Primary duties include: Oversee and manage administrative tasks for the dealership. Handle correspondence, phone calls, and emails. Support various departments with administrative tasks as needed. Collect and organize all required paperwork for finance deals to ensure completeness and accuracy. Review deal information in the system for accuracy and ensure deal completion. Prepare all tag and title documents to ensure smooth processing with the appropriate agencies. Implement and improve office policies and procedures. Follow all safety standards at all times. All other responsibilities as assigned. Requirements Minimum Qualifications: · Proven experience as an Office Manager, Administrative Assistant, or similar role. · Knowledge of office management responsibilities, systems, and procedures. · Proficiency in MS Office (MS Excel and MS Outlook, in particular). · Excellent time management skills and ability to multitask and prioritize work. · Attention to detail and problem-solving skills. · Strong organizational and planning skills. · Excellent written and verbal communication skills. · High School diploma; additional qualifications as an Office Manager or Secretary will be a plus. **Previous work in an RV or Auto Dealership Highly Preferred** Essential Characteristics: · Hustle: We are self-motivated, driven and never satisfied. · Humble: We are trainable, coachable, and confident... not arrogant. · Reliable: We do what we say we're going to do, when we say we're going to do it... every time. · Loyalty: We are committed to the success of the company through ups and downs because this is our career · Team Player: We are stronger as one. We help each other, regardless of department or position. Benefits Benefits: Competitive wages 401K Medical insurance Dental insurance Vision Insurance Company-Paid Life insurance Supplemental Life Insurance Short- & Long-Term Disability Critical Illness, Accident and Hospital Indemnity coverage EAP Wellness Program including Gym Reimbursement Vacation, Personal Time & Holiday pay Optimum RV LLC complies with all federal, state, and local laws prohibiting employment discrimination of any kind. Optimum RV LLC is an at-will employer and can terminate its employment relationship at any time, with or without cause, and without notice.

Negotiable Salary

Office Manager - Physical Therapy Office633935573857291214

High End Hiring

Office Manager - Physical Therapy Office

Woodbury, NY, USA

Office Manager - Physical Therapy, Sports Medicine, Acupuncture Office In beautiful Woodbury, Long Island we are opening a new office in July 2025. We need a go getter Office Manager with Medical Office experience who wants a great opportunity to take over this new office and grow it. Work together with the doctor/owner on this new office while having the space you need to create it. Great growth opportunity within the company as well. Starting salary $28 - $33 per hour full-time, with bonus opportunity starting right away. 100K or better potential by second year. #IND Requirements Previous experience as an Office Manager in a medical, Chiropractic or PT practice. Ability to handle HR, Finance, scheduling etc Benefits Physical therapy, sports medicine and other services benefits. PTO after 90 days.

Front Desk Associate - Customer Service633935572500511215

Fred Astaire Dance Studios

Front Desk Associate - Customer Service

Do you enjoy making others smile, helping those around you, organization and working in a fast-paced environment? If so, this might be the job for you. This role is critically important to the studio, staff and students as our front desk associate is the face of our studio. On a daily basis you may take payments, schedule lessons, take or make phone calls, greet new students, and answer questions about accounts and studio activities. Requirements Successful Customer Service Associates will be: -able to multi-task with excellent time management skills -have outstanding customer service skills -basic knowledge of word processing & numbers on apple devices -have excellent written and verbal communication skills -unselfish team players -accepting of feedback and process improvements -interested in learning and able to work in a fast-paced environment -attention to detail and problem-solving skills -strong interpersonal skils Benefits Health Care Plan (Medical, Dental & Vision) Paid Time Off (Vacation, Sick & Public Holidays) Training & Development

Negotiable Salary

Document Control Specialist633935562716171216

Document Control Specialist

San Diego, CA, USA

Who is CorDx？ CorDx a multi-national biotech organization focused on pushing the limits of innovation and supply in global health. With over 2,100 employees across the world, serving millions of users in over 100 countries, CorDx delivers rapid testing and point-of-care medical device solutions used in the detection of infectious disease such as COVID-19, pregnancy, drugs of abuse, biomarkers, and more. CorDx is at the cutting edge of technology, artificial intelligence, and data science with the goal of delivering diagnostic solutions to some of the most critical questions in healthcare. Job Type: Full time Job Title: Document Control Specialist Location: Hybrid - San Diego Salary Range: $70,000 - $75,000 Position Summary: The Document Control Specialist is responsible for managing the flow and storage of all controlled documents within the organization. This role ensures that documents are accurate, up-to-date, and available to all employees who require them. The specialist will maintain the Master Control document management system, ensure compliance with regulatory requirements, and support continuous improvement initiatives related to document control. Key Responsibilities: Document Management: Manage the creation, revision, distribution, and archiving of controlled documents, including SOPs, work instructions, forms, and other quality-related documentation. Ensure that all documents are properly labeled, indexed, and stored in the document management system (Master Control). Coordinate document review and approval processes, ensuring timely updates and compliance with internal procedures. Compliance and Quality Assurance: Ensure that all controlled documents comply with relevant regulatory standards (e.g., ISO 13485, FDA 21 CFR Part 820) and company policies. Participate in internal and external audits, providing document control support and ensuring that documentation is readily available for inspection. Assist in the development and maintenance of document control procedures, templates, and guidelines. System Administration: Maintain and administer the Master Control electronic document management system, ensuring user access is controlled and that the system is functioning effectively. Train staff on document control procedures and the use of the document management system. Monitor and track document changes, ensuring that version control is maintained and that obsolete documents are removed from circulation. Continuous Improvement: Identify opportunities for process improvements in the document control function and contribute to the implementation of best practices. Collaborate with other departments to streamline document workflows and enhance efficiency. Support the development and implementation of document control metrics to monitor system performance and compliance. Communication and Support: Act as the primary point of contact for document control inquiries, providing guidance and support to staff. Ensure effective communication of document updates and changes across the organization. Requirements Education: Bachelor's degree in a relevant field (e.g., Quality Management, Regulatory Affairs, Business Administration) or equivalent experience. Experience: 2+ years of experience in document control, quality assurance, or a related role within a regulated industry (e.g., medical devices, pharmaceuticals, biotechnology). Familiarity with document management systems and quality management systems. Hands on experience with Master Control. Skills: Strong attention to detail and organizational skills. Excellent written and verbal communication skills. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software. Knowledge of regulatory standards such as ISO 13485, FDA 21 CFR Part 820, and other relevant regulations. Benefits Medical Insurance Plan Retirement Plan Paid Time Off Training & Development We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

C-Suite Executive Assistant633935560148491217

C-Suite Executive Assistant

Irvine, CA, USA

We’re hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You’ll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You’re proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial. Key Responsibilities Calendar & Travel Management – Own the President/COO’s calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal). AI-First Admin – Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks. Presentation-Ready Deliverables – Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions. Communication & Follow-Through – Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes. Office Coordination – Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics. Cross-Team Support – Provide light support to other execs (travel booking, offsite planning, ad-hoc admin). Personal Assistance – Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics. Requirements Qualifications & Skills: 2+ years of C-level executive support in a fast-paced, high-discretion environment OC-based and able to be on-site daily Highly organized, proactive, and unflappable under pressure Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint Fluent with Google Workspace and comfortable adopting AI-first workflows Willing to work extended hours during peak periods (launches, board prep, etc.) High EQ, sharp judgment, and absolute discretion with sensitive info Nice-to-Haves Fintech or startup experience Bilingual (Spanish/Chinese/English) Light project management skills (Asana, Trello, etc.) Experience with basic bookkeeping or expense tracking Tools You’ll Use Google Workspace (Gmail, Calendar, Sheets, Slides) AI Tools – ChatGPT or equivalent Slack (you’ll be a power user) Asana or Notion for light project tracking Gusto, Brex, or similar (for expenses) Benefits Why Join Jiffy? Opportunities to grow within the company Generous compensation and employer paid benefits Annual wellness and professional development Stipend Perks of getting lots of clothing! Compensation: The anticipated base salary range for this position is $90,000 to $120,000 in total compensation per year. The final offer may vary based on several factors, including the candidate’s experience, skills, qualifications, and overall alignment with the role.

$90,000-120,000

Administrative Assistant633935558188811218

Smoker & Company LLC

Administrative Assistant

Smoker & Company LLC, a thriving CPA firm with multiple offices in Lancaster and Berks County, is looking for several Administrative Assistants to join our team across our family of companies. As a member of Smoker & Company, you will be part of a family of companies that provide an array of business services such as collections, business consulting, wealth and property management (among others). The successful candidates will be responsible for providing administrative support to ensure the efficient operation of the office. From scheduling meetings to coordinating travel arrangements for staff, the role is instrumental in our commitment to excellence and customer satisfaction. Responsibilities Undertake the tasks of receiving calls, taking messages, and routing correspondence Manage the schedule, appointments, meetings, and travel arrangements Data entry and filing Complete office tasks such as keeping records and managing databases Oversee filing systems and maintain records of business-related entities Type and prepare documents, including reports, presentations, and correspondence Organize and book corporate events like travel arrangements and team building activities Manage agendas, meeting minutes, and follow-up actions for regular internal and external meetings Requirements Professional and polished phone etiquette Proven work experience as an Administrative Assistant or similar role Proficient in Microsoft Office, including Word, Excel, and PowerPoint Proven ability to work efficiently, autonomously, and multitask with attention to detail Demonstrated organizational skills with the ability to prioritize and manage competing demands Excellent time management capabilities and ability to work within deadlines Strong communication skills, both verbal and written, with attention to grammar and composition Ability to maintain confidentiality when handling sensitive information. Prior experience with handling customer issues, advertising products or services, or collections is a bonus Benefits We offer benefits including health insurance, 401K, paid holidays and PTO!

Negotiable Salary

Bilingual Business Facilitator (Japanese and English)633935549384991219

Bilingual Business Facilitator (Japanese and English)

Los Angeles, CA, USA

Position Summary As a new team member of 33 USA Inc., you will take on the role of Bilingual Business Facilitator. This crucial position bridges the communication gap between our Japanese leadership team and English-speaking staff, while facilitating smooth interactions with our diverse clientele. Leveraging your deep understanding of the entertainment industry, particularly in film and anime marketing, along with your exceptional Japanese-English interpretation and translation skills, you will contribute significantly to the organization's success. Requirements Essential Job Functions & Responsibilities: Interpretation: - Provide real-time interpretation for internal communications across all departments (Business Development Div, PR Div, Social Media Marketing Div) - Facilitate communication between clients and internal staff through accurate and culturally nuanced interpretation - Offer interpretation support during business development and sales activities - Provide interpretation services at various events and conventions Translation: - Translate Japanese materials from clients into English for internal teams (Business Development Div, PR Div, Social Media Marketing Div) - Translate English documents from native-speaking internal teams into Japanese (Business Development Div, PR Div, Social Media Marketing Div) - Ensure consistency and accuracy in all translated materials Cultural Mediation: - Act as a cultural liaison, providing context and explaining cultural nuances to both Japanese and English-speaking team members - Assist in adapting marketing strategies to suit different cultural contexts Quality Assurance: - Maintain high standards of accuracy and professionalism in all communications - Develop and maintain a glossary of industry-specific terms and company-specific expressions Social Media Account Management: - Directly manage social media accounts for the company's public relations activities - Plan, create, and schedule post content - Translate and optimize content for multilingual audiences - Engage with followers (respond to comments, handle messages, etc.) - Create social media analytics reports and propose improvements for performance enhancement Executive Communication Support: - Provide comprehensive English communication support for the CEO and COO in their daily lives in Los Angeles - Assist executives with verbal and written communications in various non-business settings (e.g., healthcare, real estate, local services) - Offer cultural context and guidance to help executives navigate local customs and practices - Accompany executives to important personal appointments when language assistance is required - Ensure confidentiality and discretion in all matters related to executives' personal affairs Education and Experience Requirements: Required: - Native-level proficiency in both Japanese and English - Professional experience in interpretation and translation (preferably in the entertainment or marketing industry) - Degree in Translation, Interpretation, Communications, or a related field - Knowledge of the film and anime industries - Excellent verbal and written communication skills in both languages - Deep understanding of cultural differences between Japan and the United States - Ability to work under pressure and manage multiple priorities - Proficiency in Microsoft Office Suite and familiarity with translation support tools Desired Skills and Abilities: - Experience in marketing, PR, and social media management is a plus - Experience in operating major social media platforms (Twitter, Facebook, Instagram, etc.) - Familiarity with entertainment industry terminology and trends - Strong interpersonal skills and ability to work effectively in a multicultural environment - Adaptability and quick learning ability to keep up with rapidly changing industry trends - Attention to detail and commitment to delivering high-quality work - Time management skills and ability to meet deadlines consistently - Discretion in handling confidential information - Passion for film, anime, and pop culture Benefits A number of programs cover all employees in the manner prescribed by law. Additionally, 33 USA Inc. provides several Company-designated benefit programs. Health Care Plan (Medical, Dental & Vision) Paid Time Off (Vacation, Sick & Public Holidays) Typical office work environment conditions. May be asked to work on evenings and weekends as necessary.

Negotiable Salary

Sr. Executive Assistant633935547823391220

Channel Factory

Sr. Executive Assistant

New York, NY, USA

Channel Factory provides intelligent marketing solutions for the next generation of contextual safety, suitability, and performance for brands and agencies. Our platform helps marketers implement, automate, and scale their marketing programs across the world’s largest video library, YouTube and emerging growth channels. We sit at the intersection of marketing and suitability and have a mission of enabling the world’s top brands to consciously connect with the right audience in the right context, maximizing suitability and contextual performance. Channel Factory embodies a strong start-up culture that values diversity, collaboration, and results. Our bias towards execution balances critical thinking, analysis, and pragmatic problem solving. We expect a lot from one another and value our thoughtful and intellectually curious company culture. Channel Factory has experienced a wonderful period of growth as the direct result of increased efficiency and productivity. To continue this trajectory, we’re searching for a highly motivated Sr. Executive Assistant to work closely with our Executive team. From day one, the Sr. Executive Assistant will have an immediate impact on productivity, organization and planning of daily tasks and projects. The ideal candidate will have proven experience in project management, calendar management, travel/itinerary booking, and above all else, have an exceptionally sharp attention to detail. Responsibilities Efficiently manage the executive's daily schedule by taking charge of various tasks, including the scheduling of meetings, confirmation of appointments, drafting and prioritizing email correspondence and itineraries, and coordination of travel arrangements and transportation logistics. Provide valuable assistance in the overall management of appointments, ensuring that they align seamlessly with the executive's priorities and commitments. Take an active role in organizing meetings, overseeing additional needs, and prioritizing email correspondence within the executive's calendar. Serve as a pivotal liaison between the executives and C-Suite team members, facilitating smooth communication and collaboration. This involves not only managing logistics but also acting as a conduit for information flow, ensuring that everyone is on the same page and aligned with strategic objectives. Actively build and develop relationships with the executive's personal contacts for various projects. This entails effective networking, communication, and collaboration to enhance the success of these unique initiatives. In addition to these core responsibilities, remain adaptable and ready to assist with any additional duties that may arise. This role demands a high level of organizational prowess, proactive problem-solving, and the ability to navigate a dynamic and fast-paced executive environment. Requirements BA/BS degree in Business Administration or similar field 8+ years in an Executive Assistant role supporting Executive level professionals Experience working for a large or global organization in the advertising, ad tech, or consultancy industry. Experienced handling sensitive and highly proprietary information and material, working with a high sense of professionalism and confidentiality. Proven project management experience organizing and directing multiple projects Experience planning and overseeing strategic initiatives Hands-on experience with Microsoft Office (Including Excel and PowerPoint). Experience managing calendars and emails via Google Suite. Ideal Candidate Qualities Excellent communicator in written and verbal form. Highly perceptive, having the ability to anticipate the needs of the executive. An exceptionally organized and detail oriented individual who can manage multiple projects and tasks with success. Extremely versatile with an entrepreneurial spirit, dedicated to efficient productivity Passionate with a strong business mind and a focus on developing creative solutions. Above all, an individual with a positive can-do attitude and a solution-oriented approach to all projects and challenges. Benefits Work with a leading startup in a high-demand industry, and you would be working with like-minded experts aiming to transform video ad operations Competitive salary Comprehensive medical benefits (Medical, Vision, Dental, and Life Insurance) Cell phone and WIFI Reimbursement Gym Stipend Work-life flexibility – we value your contributions above all About Channel Factory Founded in 2010, Channel Factory is an award-winning marketing technology company that helps top global brands and agencies maximize YouTube advertising. Recognized as a technology innovator by Cynopsis and one of the fastest-growing companies by Inc., Channel Factory has served over three hundred of the Fortune 500 in delivering scalable, brand-safe, contextually aligned YouTube advertising software and services. By tapping into the deepest proprietary data pool on the market, the company enables highly customized, contextually aware, and dynamically optimized campaigns and provides industry-leading performance for a portfolio of clients across all industries. Channel Factory is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Channel Factory makes hiring decisions based solely on qualifications, merit, and business needs at the time. The company also has employee resource groups focusing on encouraging inclusion and diversity in the workplace, including an LGBTQ+ committee.

Negotiable Salary

Operations Assistant (Charlotte)-Mandarin633935547292191221

UniUni Logistics

Operations Assistant (Charlotte)-Mandarin

Charlotte, NC, USA

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story Requirements Responsibilities l Assist in receiving, dispatching, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills | Bilingual in Mandarin is required Benefits Benefits Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship. $18-22/hour during first three monthes, will increase after probationary period.

Scheduling Coordinator633935533722891222

Dog Gone Problems

Scheduling Coordinator

Dog Gone Problems is seeking a highly organized and detail-oriented Booking Coordinator to join our team. This crucial role will serve as the first point of contact for our clients, helping to ensure smooth scheduling and exceptional customer experiences. As a Booking Coordinator, you'll be responsible for managing appointments for our dog training, enroll puppies into our puppy school and general administrative tasks. Your keen attention to detail and ability to prioritize tasks will help facilitate the day-to-day operations of our facility, ensuring that everything runs smoothly. This position requires excellent communication skills, as you'll interact with clients via phone, email, and in-person. Your understanding of our services and commitment to customer service will be essential in building rapport with our clients, addressing inquiries, and resolving any concerns they may have. At Dog Gone Problems, we are passionate about providing the best care and training for dogs and their owners. We look for team members who share that passion and dedication. If you're ready to support a positive environment and become a valued member of our team, we would love to hear from you! While not required, we are keeping our eyes out for a candidate with a BA degree as we are rapidly expanding and want to find someone to work up through our Booking Coordinator office into a managment position. We make a difference in the dog and human lives of our clients and want to find someone who appreciates having a job that makes a difference. If this position has just described you, we want to hear from you. Please send us your cover letter and resume. Applicants who send a cover letter (here or emailed to doggoneproblems@gmail.com) will be evaluated first. Requirements Key Responsibilities: Manage and coordinate bookings for classes and training sessions. Respond to client inquiries and provide information about our services. Maintain accurate records and schedules, ensuring all appointments are up to date. Assist with administrative tasks to support the smooth operation of the facility. Provide excellent customer service, addressing client concerns with professionalism and care. Qualifications: Previous experience in scheduling or administrative roles is preferred. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to multitask and manage time effectively. Proficiency in using scheduling software and Microsoft Office Suite. Passion for dogs and understanding of their needs is a plus. Join our dedicated team at Dog Gone Problems and make a difference in the lives of dogs and their owners! Benefits Paid training Dog training discounts

Negotiable Salary

Home Health and Hospice Sales Professional633935528890891223

Home Health and Hospice Sales Professional

Las Vegas, NV, USA

What’s your “WHY”? Everyone’s “why” is different. Why did you choose to do what you’re doing now? At AdvisaCare our “why” is because we believe every day is an opportunity to make care more accessible, personal and life more comfortable. That’s why we offer personal care, home health care, palliative care and hospice to give people the care they need with dignity, grace, and love.  Our Home Healthcare & Hospice Consultants get this opportunity every day. They are educating healthcare professionals about home care and hospice services. As a Home Healthcare and Hospice Consultant, a typical day might include the following: Working with physicians, hospitals, skilled nursing facilities’ management, discharge planners, and case managers to position AdvisaCare to receive referrals for our home health or hospice services. Meeting with patients and families to discuss services Build and maintain client relationships by continually learning what their needs are and how you can exceed them. Executing action steps in a strategic business plan and maintaining target lists that will achieve goals for your territory Requirements Additional qualities were seeking: Track record of sales success in healthcare related industry. Strong work ethic, willing to take initiative and work independently and as a team. Excellent organizational, interpersonal, presentation skills Effective communication Possess resilience and persistence Have a customer-centric mindset Ability to travel within assigned territory. Valid driver’s license and proof of auto insurance. Positive attitude with strong customer service skills. Benefits Advantages: Competitive compensation with lucrative commission structure Access to top-notch industry training program Opportunity for career advancement Benefits: We offer medical/dental/vision benefits, as well as vacation/sick time and paid holidays. 401K Retirement Plan. Click apply and find your “why”!

Negotiable Salary

Part Time Patient Care Coordinator633935517950731224

Professional Physical Therapy

Part Time Patient Care Coordinator

Massapequa, NY, USA

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience. Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others. $17 - $19 per hour Responsibilities: Greet patients Answer phones Schedule patient appointments Complete new patient registration and data entry Discuss insurance benefits, authorization requirements and payment responsibilities Collect patient balances (copay/deductible/coinsurance) Perform standard day-to-day clinical administrative responsibilities Requirements High school diploma or equivalent. Prior experience in a customer service or administrative role, preferably in a healthcare setting. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to multitask, prioritize tasks, and work in a fast-paced environment. Proficient in computer skills and ability to learn new software systems. Benefits Monthly performance bonus Employee assistance program Employee discounts Sick time earned based on New York State Paid Safe and Sick Law.

Medical Secretary633935517400351225

Lattimore Physical Therapy

Medical Secretary

Henrietta, NY 14467, USA

Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice. The candidate must be a team player who is dependable, and hard-working. The Position: The role of a Medical Secretary is the face of our practice, responsible for structuring patient flow, streamlining all operations, and providing administrative support to our physical therapist and leadership. Essential Competencies Excellent organizational skills with high attention to detail. Excellent written and verbal communication skills. Excellent social and emotional intelligence. The primary duties of this position include, but are not limited to: Greet visitors and patients, check-in and check-out, and direct to appropriate personnel. Schedule and confirm patient appointments. Answer telephones Collect patient information and verify insurance coverage. Scan documents Routes faxes and electronical records. Knowledge with HIPAA and privacy compliance laws. No-fault and workers' compensation claim verification and follow ups Complete medical records request Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications Required to work a flexible schedule, days, evenings. Requirements Medical Front Desk Receptionist: 1 year (Preferred) Computer skills: 1 year (Preferred) Benefits 401(k) Matching Dental Insurance Health Insurance Vision Insurance Paid Time Off Paid Sick Time Paid Holidays Life Insurance and AD&D Long Term Disability Clothing Allowance Employee Assistance Program Personal Training and Gym Discounts Financial Wellness Programs Hotel and Travel Discounts

Negotiable Salary

Office Manager/Accounting Assistant633935514309151226

Office Manager/Accounting Assistant

Portland, OR, USA

Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch. Requirements Process Management Understand and manage administrative processes executed in LandCare’s operations management software Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management Provide initial and ongoing training and support of systems to production team members Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions Accounts Payable, Billing and Payroll Generate accurate invoices according to schedule and present to customers in a timely manner Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment Review branch payroll for accuracy of hours and employee signatures on timesheets – submit for processing when complete Process new hires into HRIS system General Administration Answer phones, collect mail, and manage office supplies/equipment Maintain personnel files and complete uniform requests Other administrative tasks as necessary Benefits Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members: Competitive base salary Team based profit sharing program 401K for all employees with 3.5% company match Medical, dental, and vision coverage Paid Time Off Policy + 9 corporate holidays Formal training and development program This opportunity has a base range that represents a full-time annual salary of $70,000-80,0000 (commensurate with experience).

$70,000-800,000

Operations Assistant (Chicago)633935510896651227

UniUni Logistics

Operations Assistant (Chicago)

Schaumburg, IL, USA

Description Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities l Assist in receiving, dispatching, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills | Bilingual in Mandarin is preferred Benefits Benefits: 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship. $18-22/hour during first three months, will increase after probationary period.

Digital Court Reporter (Contract)633935506416671228

Neal R Gross & Co

Digital Court Reporter (Contract)

Baltimore, MD, USA

Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients in the private sector. We are seeking experienced Digital Court Reporters to capture the verbatim record of legal proceedings with accuracy, professionalism, and reliability. This role involves both remote and in-person assignments, depending on client needs. We are looking for candidates that can work anywhere from a few jobs a month to 2-3 per week depending on their availability and location. Candidates must be self-sufficient and come equipped with the necessary tools and expertise to perform the work independently. PRIOR EXPERIENCE AND EQUIPMENT IS REQUIRED . Location: IN-PERSON - client sites in your local area Key Responsibilities Capture clear and complete digital audio recordings of legal proceedings including depositions, hearings, and meetings. Administer oaths and participate in depositions, hearings, and other legal proceedings Monitor and ensure audio quality in real-time, annotating the record with speaker IDs and relevant notes. Maintain a secure and organized record of proceedings, adhering to legal and confidentiality standards. Upload and submit audio files and associated annotations through our secure systems in a timely manner. Communicate with scheduling and production teams to ensure accurate and on-time delivery of materials. Represent NRGCO professionally in all proceedings and interactions Interact with high-level clients (Federal Govt, State Govt, Private Industry) Requirements Job Requirements Minimum of 1 years of experience as a Digital Court Reporter in legal or governmental proceedings. Proficient in digital recording software, annotation tools, and audio file management. Strong attention to detail and excellent command of the English language. Ability to work independently and adapt to dynamic courtroom or deposition environments. Experience covering multi-speaker and technical proceedings. Familiarity with court terminology and procedure. Ability to pass security screening for access to client sites, including government buildings Availability for occasional short-notice assignments. AAERT Certification is strongly preferred Equipment and Software Requirements Candidates must provide their own: Laptop or computer with digital recording software (e.g., ForTheRecord, Liberty, AutoScript, Soniclear or equivalent) High-quality microphones and backup recording devices Reliable internet access for file transfers and virtual proceedings Secure storage for audio files and notes until submission Benefits This is a contract position and compensation is commensurate with candidate's experience. Compensation range is $25-45/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.

Dental Treatment Coordinator - Stony Brook, NY633935496899871229

High End Hiring

Dental Treatment Coordinator - Stony Brook, NY

Stony Brook, NY, USA

We are seeking an experienced Treatment Coordinator to join our team. The Treatment Coordinator will be responsible for executing the treatment plans worked out by the doctor, must know insurance. Duties: - Handle patient inquiries, complaints, and concerns in a professional manner - Treatment Coordination - helping patients with insurance, financing etc. We offer competitive compensation based on experience. This is a full-time position with benefits including retirement plans, paid time off, and professional development opportunities. DAYS/HOURS: MONDAY 10 - 7, TUESDAY 9 - 5, WEDNESDAY 10-7, THURSDAY 9 - 5 We provide and require staff training. This will be done on some Fridays and Saturdays. #IND Requirements - Proven experience as a Treatment Coordinator in a dental office. - Experience with coordinating and closing treatment plans. - Familiarity with dental EMR - we use Ppen Dental Benefits Pay: $25.00 - $30.00 per hour Benefits: 401(k) Dental insurance Paid time off

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