United States Administration & Office Support Job Listings

GJWisdom & Co Auctioneers

Engineering Manager

Ggghjjj

HOLA CAFE CART

$10,000-70,000/year

Administrative and Operations Support64143871722753121

Craigslist

Administrative and Operations Support

About Us We are a New York–based hospitality group known for our Japanese-inspired restaurants and cafés. Our concepts blend authenticity, craftsmanship, and creativity - from freshly made udon and handcrafted bentos to artisanal coffee and modern Japanese comfort food. Each location shares a focus on quality, teamwork, and thoughtful service. Our back office supports daily operations, payroll, licensing, and vendor coordination to keep everything running smoothly behind the scenes. Speaking Japanese is a plus, as some of our team members and partners are bilingual About the Role We are seeking a reliable and organized Administrative and Operations Support professional to handle payroll coordination, vendor payments, license renewals, and general administrative duties. The ideal candidate is detail-oriented, proactive, and enjoys managing multiple priorities in a fast-paced environment. Key Responsibilities Process vendor payments, track outstanding invoices, and maintain organized records. Support weekly payroll: review hours, coordinate adjustments, and ensure timely submissions. Maintain calendars and records for business and liquor license renewals, insurance policies, and permits. Communicate with vendors, managers, and staff to coordinate payments, deliveries, and required documentation. Assist with onboarding new employees, maintaining files, and preparing basic reports. Coordinate catering orders, including communication with clients, order tracking, invoicing, and delivery coordination. Collaborate with accountants on month-end and year-end tasks as needed. Qualifications Prior experience in office administration, payroll coordination, or business operations (hospitality experience is a plus). Strong organizational skills and attention to detail. Familiarity with QuickBooks, Gusto, or similar accounting/payroll platforms preferred. Excellent communication and follow-up skills. Reliable, proactive, and comfortable managing multiple priorities. Japanese language skills are a plus. Schedule & Compensation This is a part-time, hybrid position, with a combination of in-office and remote work each week. Compensation will be based on experience and level of involvement.

21 Thornton St, Brooklyn, NY 11206, USA

Negotiable Salary

Project and Administrative Assistant (Midtown East)64143871601537122

Craigslist

Project and Administrative Assistant (Midtown East)

About the Role We’re looking for a highly organized and motivated Project & Administrative Assistant to join our property management team in New York City. This role provides key support for property and construction projects — helping coordinate tasks, manage communication, and keep projects and l property operations running smoothly. If you thrive in a dynamic environment and enjoy staying organized while supporting multiple projects, this is a great opportunity to grow. ⸻ What You’ll Do • Provide administrative and project support across property and construction operations • Assist with project tracking, scheduling, and documentation • Communicate with vendors, contractors, and clients to ensure smooth coordination • Help manage budgets, reports, and records • Support daily office operations and handle correspondence • Coordinate site visits and occasional travel to project locations ⸻ What We’re Looking For • Strong organization, communication, and follow-up skills • Detail-oriented and able to manage multiple priorities • Experience in construction, property management, or office administration preferred • Comfortable with Microsoft Office • Professional, dependable, and eager to learn • Available to start immediately ⸻ Compensation & Growth • DOE, base pay starts at $25/H • Room for growth and expanded responsibility over time ⸻ If you’re a proactive, organized professional looking to grow in property and project management, we’d love to hear from you. Apply directly with your resume and a brief note about your experience and availability.

315 E 54th St, New York, NY 10022, USA

$25/hour

Receptionist (new york city: manhattan)64143871395971123

Craigslist

Receptionist (new york city: manhattan)

Our client, a private equity firm, is seeking a Part Time Temporary Receptionist to fill the role from Monday November 3rd-Friday December 19th. This position requires 5 days onsite with working hours being 8am-2pm. Responsibilities: Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts guest to the appropriate location. Answers, screens, and directs phone calls to staff; takes messages and schedules appointments. Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Maintains inventory of supplies; reorders as needed. Maintains kitchen inventory, placing weekly grocery orders. Manages the expense reporting for the Office / HR Manager Acts as a liaison between building services and the organization Coordinates and manages catering services for high level meetings Oversees daily firm lunch ordering On occasion may perform administrative and clerical support tasks as needed. Qualifications: Bachelor's degree preferred Excellent verbal communication skills. Must be a polished, responsible, energetic, team player Superior prioritization, time management, attention to detail, and multi-tasking skills Must be proactive, takes initiative Ability to remain calm under pressure Ability to work independently as well as within a team Ability to handle multi-line phone system and juggle several tasks at once Proficient understanding of administrative and clerical procedures and systems. Proficient with Microsoft Office Suite or related software. Prolonged periods of sitting at a desk. Must be able to lift up to 15 pounds at times Hourly rate: $20/hr DOE Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

224 Central Prk W, New York, NY 10024, USA

$20/hour

Office Assistant for Astoria Queens Real Estate Office (ASTORIA)64143871413249124

Craigslist

Office Assistant for Astoria Queens Real Estate Office (ASTORIA)

Seeking a part-time office assistant who knows their way around the internet and has great organizational and interpersonal skills. We are a small office in the Ditmars area. It would be helpful to have local knowledge of Astoria. We are looking for an experienced person with flexible hours who enjoys working as part of a team and is also self motivated. A big plus if you have real estate experience and know your way around microsoft word, excel, google docs, sheets etc. Social media experience is good as well. Please send a resume and a little about yourself and why this postion could work for you.

29-28 Ditmars Blvd, Astoria, NY 11105, USA

Negotiable Salary

Executive Assistant (new york city: manhattan)64143871456771125

Craigslist

Executive Assistant (new york city: manhattan)

Private Holding Company located in Meatpacking District, Manhattan is seeking to hire a Temporary-to-Permanent Executive Assistant to support the Head of Client Services. This position will work with the Client Services team and provide some ad-hoc administrative support to the Finance team. This role is requiring 5 days a week onsite from 8am-6pm, and availability after-hours and some weekends is required. This is an excellent opportunity to apply and enhance your EA and project management skillset and join a firm that is in growth mode! Responsibilities: Provide calendar management of internal and external meetings for Head of Client Services Regularly interface with high-profile professionals, communicate on behalf of the Client Services team to clients, investors, partners, board members, and team managers Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed Coordinate business travel logistics, creating itineraries and making travel arrangements Manage large-scale vendor projects and other ad-hoc projects upon requests Manage expense reports and vendor invoices as needed Qualifications: 3+ years of experience supporting senior level executives preferably in the Finance/Investment industry Experience in a fast-paced environment supporting a C-level executive a plus Quick and agile thinker / learner able to function well in a fast-paced, high intensity, and rapidly evolving environment Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities Ability to react with appropriate levels of urgency to situations that require quick turnaround or response Flexible and resilient with an eagerness to learn, receptive to constructive feedback Detail oriented with excellent time management and organizational skills High level of integrity, discretion, professionalism, and confidentiality Ability to anticipate the needs of the executive, the team, and the company Tech-savvy and resourceful Proactive, positive, energetic personality with a can-do attitude Excellent written and verbal skills Advanced knowledge of Microsoft Office Suite, including proficiency in Excel Compensation/Benefits: 90-105K DOE + Discretionary Bonus Medical, dental, and vision 100% covered (free) 401K match 3% regardless of contribution Eligibility for profit sharing Unlimited vacation days Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

224 Central Prk W, New York, NY 10024, USA

$90,000-105,000/year

Client Documentation Coordinator (new york city: manhattan)64143870631681126

Craigslist

Client Documentation Coordinator (new york city: manhattan)

International Maritime Company seeks to hire a Temp to Perm Client Documentation Coordinator. Located in Midtown Manhattan, this is a fantastic opportunity for someone to learn about the maritime industry and build a career in this unique and interesting field. Hours are Monday - Friday 9:00am - 5:00pm with an hour unpaid lunch break. You will be expected to work in the office 5 days per week. Responsibilities: Working with clients on various items including document issuance, vessel registration and requirements relating to client work. Relaying and following up with clients on deadlines, uploading documents for online filings and adding items to the daily log Responding to client related inquiries in a timely fashion Ability to meet important deadlines are crucial Other tasks include answering phones, scheduling meetings, clerical duties (copying, scanning, filings), typing documents and taking dictation. Qualifications: Bachelor's degree strongly preferred Strong attention to detail Thrives in deadline driven environment 2 + years of related admin or client focused work Proficient in MS Office suite. Compensation: Salary ranges from $55K - $65K depending on experience A complete benefits packages is offered once perm Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

224 Central Prk W, New York, NY 10024, USA

$55,000-65,000/year

Administrative Assistant/Bookkeeper64143870096771127

Craigslist

Administrative Assistant/Bookkeeper

Administrative Assistant/Bookkeeper Core responsibilities Accounts Payable and Receivable: Process invoices, manage vendor payments, prepare client invoices, and handle collections. Financial Records: Accurately record financial transactions & bank statements. Administrative duties General Office Support: Answer phones, respond to emails, and manage general inquiries. Organization: Maintain physical and digital filing systems, and organize office supplies. Operational Support: Handle tasks like data entry, prepare purchase orders, and support other team members. sbrandel@phaxis.com An Equal Employment Opportunity Employer

315 E 54th St, New York, NY 10022, USA

$90,000-120,000/year

estimator for demolition (ozone park)64143870169347128

Craigslist

estimator for demolition (ozone park)

We are looking for an experienced estimator to estimate demolition projects/jobs for our construction company. Please call Lou at 917-939-8642.

97-29 89th St, Jamaica, NY 11416, USA

Negotiable Salary

Medical Office Secretary (East Harlem)64143870202369129

Craigslist

Medical Office Secretary (East Harlem)

prefer Bilingual in Spanish Proficient in computers/We will train Have experience with customer service and excellent work ethic. Be a hard worker and loyal employee Punctual, always exhibit a sense of professionalism and respect Enjoy working as a team and the ability to work independently Have strong organizational skills/ friendly Have a professional sense of urgency regarding all duties; large and small Be able to multitask with answering phone calls and greet patients

207 E 121st St, New York, NY 10035, USA

Negotiable Salary

Service Titan implementation (Lynnwood)641438690306581210

Craigslist

Service Titan implementation (Lynnwood)

We are a 15 person outdoor plumbing company endeavoring to implement the Service Titan system. We are seeking help from someone with "hands on" experience with this robust software. This could be either a contracted position and/or possibly become permanent.

10630 Hwy 99, Everett, WA 98204, USA

Negotiable Salary

Office Position (Seattle)641438689063691211

Craigslist

Office Position (Seattle)

The part-time office assistant will provide administrative support to the corporate office and oversee the corporate travel program. This role is ideal for someone who values the knowledge that they'll work at least 20 hours/week, while also being open to flexibility based on workload and office activity. Essential Functions: Hold all appropriate information/knowledge in strict confidence. Manage corporate travel program, including responsibility as primary contact for Travel Agency and RTC associates. Oversee orders for business cards and corporate stationery supplies. Assist with set-up for meetings within the facility and external trade shows. Cover the front desk during Receptionist's breaks and lunch. Provide additional coverage at the front desk as needed. Secondary Duties: Assist Executives as needed. Special projects as assigned.

1145 10th Ave E Unit 216, Seattle, WA 98102, USA

Negotiable Salary

Part-Time House Manager / Family Assistant (Sebastopol, ~20 hrs/week (sebastopol)641438682901781212

Craigslist

Part-Time House Manager / Family Assistant (Sebastopol, ~20 hrs/week (sebastopol)

We’re a busy, creative family in Sebastopol looking for a reliable, hands-on house manager and personal assistant to help keep daily life running smoothly. We’re two working parents (one entrepreneur, one artist) with two kids (10 & 14), goat, a dog, two cats, and a small hobby farm with heirloom apple trees — and we could use an extra set of capable hands. Hours: ~20+ hours/week, flexible weekdays between 9am–4/5pm. Occasional extra hours possible. What you’ll do: No two days will be the same. You might be… Running local errands, returns, and grocery trips Walking and feeding the dog and cats Handling deliveries and putting things away Taking cars for a wash or service Coordinating with service providers (gardener, handyman, etc.) Helping with light daily housekeeping (dishes, vacuuming, etc.) Basic meal prep (chopping veggies, making rice) Occasional school pick-ups (5 mins away) Outdoor help (weeding, mowing, picking up after the dog) Tackling random house projects and organizing tasks We’re looking for someone who: Is dependable, proactive, and highly organized Can work independently and solve problems on the fly Likes animals, kids, and being part of a busy household Has a valid driver’s license and reliable transportation It’s a varied, active role — perfect for someone who enjoys a mix of tasks, loves making things run smoothly, and wants to be part of a friendly, creative environment. The role can grow over time if you’re interested. Pay: $35–$50/hour depending on experience.

8161 Whited Rd, Sebastopol, CA 95472, USA

$35-50/hour

Resident Apartment Manager Team (Maple Leaf/Greenlake)641438684830741213

Craigslist

Resident Apartment Manager Team (Maple Leaf/Greenlake)

Resident apartment manager position for Maple Leaf 34 unit apartment building. We are looking for a two (2) person team of which one person does not work elsewhere. No experience is necessary. The position is part time and takes about 2 to 3 hours per day. The compensation is a 2 bedroom apartment (which has wood flooring, stainless steel appliances and washer/dryer in unit), garage parking, storage, water/sewer/garbage plus $200 per month to start. We are looking for someone long term (not just for a year or two). Some of the resident manager duties include, but are not limited to: collecting and depositing rents; record keeping; marketing and showing available units; dealing with tenant issues and troubleshooting repairs; taking deliveries; building, common area maintenance and landscape maintenance; etc. Please only respond if you are already a two person team and willing to commit long term. Email both resumes to brentlate@aol.com.

8622 23rd Ave NE, Seattle, WA 98115, USA

$200/day

Receptionist /office manager extraordinaire! (Tacoma)641438686685451214

Craigslist

Receptionist /office manager extraordinaire! (Tacoma)

Please respond if you have the following attitudes and attributes and are ready to start work immediately: 1. Extremely positive mental attitude happy, peaceful, joyful, and you love people and people love you! 2. Old fashioned work ethic ready to rock. 3. Skills in all things office / computer / phones etc etc etc. 4. Persuasive phone skills. 5. Reliable reliable reliable trustworthy trustworthy trustworthy! 6. Able to work unsupervised at the office, on the road, and or remotely as needed. (Must be willing to work in the office as necessary as this is not a remote position but there will be times when errand running or working from home may be useful) 7. Extra plus if you have some experience running your own business in the past. 8. Genuine understanding and empathy for entrepreneurs and business owners. 9. Outside of the box thinker. 10. You are the kind of person people go to to get things done! 11. Able to start work immediately! 12. Competent enough to run the company, humble enough to take out the trash 👍. Please respond with a brief introduction, resume, expected hourly wage, and contact phone number for an immediate interview!

I St N & N 6th St, Tacoma, WA 98403, USA

Negotiable Salary

Executive/Administrative Assistant (palo alto)641438679161611215

Craigslist

Executive/Administrative Assistant (palo alto)

We are a stealth tech startup in Palo Alto, looking for a curious, organized, and trustworthy assistant to help manage a mix of business and administrative tasks. What you'll do: - Organize the founder's calendar and prioritize the founder's to-do list - Handle errands (light shopping, restaurant/hotel bookings, managing RSVPs) - Support business tasks like drafting emails, scheduling interviews, getting vendor quotes, processing invoices, and coordinating with contractors - Occasionally assist with research or sourcing items for projects What you bring: - Dependable and calm under pressure—comfortable juggling multiple small projects - Detail-oriented with the ability to shift priorities quickly - Interest in technology and entrepreneurship - Strong written communication skills - Proficiency with tech tools (Google Workspace, Excel, Quickbooks, etc.) - Based near Palo Alto with availability for in-person work 1–2 times a week Ideal for: Students or recent graduates looking to gain hands-on experience in a startup environment The details: Hours: 8 hours per week to start Pay: $18-25/hour, with room for growth based on performance and company scale Start date: Flexible Growth potential: Opportunity to evolve into an operations or chief-of-staff role as we grow To apply: Reply with a brief note covering: - A bit about yourself and your background - Your current availability - Why this role caught your attention - Link to your LinkedIn profile/resume We'll reach out if your background is a strong match.

1145 Webster St, Palo Alto, CA 94301, USA

$18-25/hour

Part-Time Personal Assistant / Administrative Support (San Diego)641438671440671216

Craigslist

Part-Time Personal Assistant / Administrative Support (San Diego)

We’re looking for a reliable and motivated Personal Assistant to join our team! This role is perfect for someone organized, dependable, and eager to learn. Responsibilities: - Assist with general office work and administrative tasks - Run errands and complete on-site visits as needed - Answer phone calls, emails, and messages promptly and professionally - Attend meetings and take notes or help coordinate follow-ups - Support day-to-day operations and special projects Requirements: - Must have a reliable car and valid driver’s licens - Strong communication and time-management skills - Professional, trustworthy, and detail-oriented No prior experience required — just a willingness to learn and work hard Hours: Part-time, approximately 20–30 hours per week (flexible schedule) If you’re ready to take on a dynamic role where no two days are the same, we’d love to hear from you! 📧 To apply: Send your resume and a brief note about why you’d be a great fit.

600 B St, San Diego, CA 92101, USA

Negotiable Salary

Receptionist for Surgery and Plastic surgery641438663400991217

Craigslist

Receptionist for Surgery and Plastic surgery

We are looking for a pleasant team player to join our office. This is a full time front office position. We will train you for this position. Bilingual is a plus. Please send your resume and photo for an interview. Thank you Office manager

69 H St, Chula Vista, CA 91910, USA

Negotiable Salary

Purchasing Coordinator641438661209631218

Craigslist

Purchasing Coordinator

SUMMARY We fabricate and install countertops, shower surrounds, tubs and accessories. We provide the best quality service to our customers, offering a wide variety of products such as granite, quartz, acrylic solid surface, and cultured marble. The purchasing coordinator position is a non-supervisory position that oversees the coordination administration of purchasing procurement. The position is a strategic leadership role responsible for overseeing the procurement process of purchasing, material planning and inventory management activities to ensure a seamless flow of high-quality materials, tools and supplies for the Company’s cultured marble, stone, and solid surface countertop fabrication and installation operations. This role requires managing supplier relationships, negotiating pricing, and ensuring that inventory levels meet the Company’s production demands while maintaining cost-efficiency and quality standards. KEY RESPONSIBILITIES INCLUDE: This position utilizes our Industry Specific database in combination with Excel spreadsheets to perform the majority of these tasks. Order Processing: • Compile requests for materials and supplies. o Frequent monitoring of database to procure material for jobs. o Frequent monitoring of order requests from shop supervisors. o Frequent monitoring of supplies. • Prepare accurate purchase orders (PO), verifying pricing and expense codes. • Process orders with respective vendor/supplier through email and/or portal • Verify that PO matches vendor/supplier order acknowledgement. • Ensure timely placement of orders to meet any applicable deadlines. Delivery Verification: • Verify the accuracy and timeliness of received orders • Collaborate with the material handlers to troubleshoot any delivery and/or material problems. • Monitor and analyze material flow to identify bottlenecks and inventory discrepancies with the material handlers. Receiving: • Allocate materials and supplies to jobs with precision. • Verify packing slip information matches PO of material/supplies received. • Compare invoices to PO for accuracy before submitting to A/P Department Record Keeping: • Maintain detailed and organized records and reports that relate to all purchasing transactions, and inventory (stock and job specific). • Maintain daily “Confirmed Slabs Delivery” report to keep accurate in real-time • Maintain daily “Job Specific Cut Sheets” for all departments • Maintain daily “Real Time Material Inventory” reports to keep accurate in real-time. • Print month-end “Count Sheet” for each department, verifying the latest pricing charged for each inventory item. • Complete month-end “Inventory Summary Report” utilizing all departmental “Count Sheets” • Maintain and keep current “Delivery Schedule for Vendors” information sheet • Maintain and keep current “Vendor Delivery and Restocking Fee” information sheet. • Maintain machine files Inventory Management: • Monitor inventory levels, maintain accurate records of supplies to ensure sufficient stock to meet operational needs, this includes conducting physical counts and investigating and resolving any discrepancies. • Maintain inventory record of in-house materials/slabs, returning any unneeded and/or defective/damage materials/slabs. • Collaborate with the material handlers to ensure slabs and remnants are properly stored and tagged with the necessary information. • Perform month-end inventory and prepare detailed inventory report of all in-house supplies and materials. Vendor/Supplier Relations: • Coordinate with vendors/suppliers to compare prices, and negotiate pricing • Manage ongoing relationships to ensure good working relationships SKILLS / REQUIREMENTS (but not limited to): Experience: • 3+ years of experience in purchasing or project managing, preferably in same or similar industry. • Strong knowledge of granite, quartz, natural stones, solid surface and related tools, supplies and materials is preferred. Computer Proficiency: • Proficiency in computer software/database procurement programs • Proficiency in Excel and Word is crucial for managing records and reports. Organization: • Must be highly efficient with strong organizational skills to effectively manage multiple orders, vendors, and inventory records and reports. Communication: • Clear verbal and written communication skills are vital for interacting professionally with internal departments, as well as with vendors and suppliers. • Must communicate effectively with internal departments and suppliers and sometimes resolve conflicts or make urgent decisions. Attention to Detail: • Meticulous attention to detail is required to ensure the accuracy of purchase orders, inventory, and reports. Problem-Solving: • Unexpected issues can arise in supply chains (e.g., delayed deliveries, defective materials, incorrect deliveries, customer supplied deliveries with no information) so fast and efficient problem-solving is critical. • Analytical and problem-solving skills is a must. Negotiation: • The ability to negotiate prices with suppliers/vendors is an asset for cost control to secure the best prices and delivery terms without sacrificing business relationships. PHYSICAL REQUIREMENTS: The ability to effectively communicate in English verbally in person and over the phone as well as in writing/typing. Perform computer work, assist internal teams (installation and shops) daily with supplies. Physical inventory is conducted in our the stone shop and slab yard that requires the ability to move about uneven ground, maneuver around material and fixtures. This position requires the daily frequent use of the computer including keyboard, mouse and monitor. This position spends the majority of the day at a desk, using computer, phones, applying analytical and critical thinking skills, frequent carrying objects, walking, bending, reaching, and stooping. Periodically requires the use picking up, moving, and/or carrying of supplies either individually or in bulk that can weigh up to 40 lbs. This position requires daily interaction and communication with vendors and internal departments in person, over phone, through fax and email on a daily basis so requires the use of sight, hearing, voice and typing. SCHEDULE REQUIREMENTS: This position is full time Monday through Friday 6:00 am to 2:30 / 3:00 with flexibility of either a 30 minute lunch break or an hour. This position is subject to daily overtime as needed to fulfill the daily job responsibilities. TO APPLY: Qualified Applicants please apply by submitting your complete RESUME by reply to this ad. Helpful to provide a COVER LETTER within the body of your email. We are looking to fill the position ASAP.

425 Whispering Willow Dr, Santee, CA 92071, USA

$25-30/hour

LAW FIRM RECORDS ASSISTANT (San Diego)641438653050911219

Craigslist

LAW FIRM RECORDS ASSISTANT (San Diego)

Downtown San Diego law firm has an immediate opening for a part-time (12-15 hours per week) records assistant for filing, indexing, organizing of client files and documents. Flexible work schedule. Must know MS Word, type at least 45 wpm, occasionally lift/move 30-40 pound boxes. Law office experience preferred and we will train. Compensation commensurate with experience, parking provided. Please respond with resume and/or cover letter detailing work experience.

600 B St, San Diego, CA 92101, USA

Negotiable Salary

Financial Advisor - Bilingual Remote Work With Training641438649520651220

Craigslist

Financial Advisor - Bilingual Remote Work With Training

Are you looking for a real opportunity to earn income from home and build your professional career? We are expanding our team with people who want to grow, develop, and provide real protection solutions to Spanish-speaking families in the U.S. No prior experience needed: we train you. * What we offer: - 100% remote work from anywhere in the U.S. (except NY and PR) - High weekly commissions + performance bonuses - Complete professional training in Spanish (free of charge) - Flexible schedule and autonomy - Professional growth plan and personalized mentorship - Digital tools, CRM, and ongoing support *Responsibilities: - Contact potential customers (assigned leads) - Provide advice on financial protection - Explain benefits and guide the customer throughout the entire process - Apply effective communication strategies *Requirements: - Fluent Spanish speaking - Legal documentation to work in the U.S. - Proactive attitude and desire for advancement - No prior experience required Location: Remote Work – U.S. (except NY and PR) If your profile qualifies, we will contact you for a virtual interview.

255 Vista Village Dr, Vista, CA 92083, USA

$1,315-1,520/month

BUSINESS ADMINISTRATOR (LYNWOOD, CA)641438639320341221

Craigslist

BUSINESS ADMINISTRATOR (LYNWOOD, CA)

Welcome to UFS, where innovation meets excellence in the "Packaging Industry". Step into a realm of quality, sustainability, and customer-centric solutions. We invite you to explore, engage, and experience packaging like never before. Position: This is a full-time, on-site Business Administrative role located in Los Angeles, CA at United Film Solutions. Responsible for overseeing daily business operations. Qualifications: Strong Phone Etiquette and communication skills within the company, customers, and suppliers. Improve administrative processes to support strategic planning within the organization. Ensure office functionality, financial oversight, staff coordination, and compliance with company policies and regulatory standards. Proficiency in Clerical Skills. Experience with logistics, inventories, and warehouse management. Excellent organizational and time management skills Ability to maintain confidentiality and handle sensitive information Experience working in a fast-paced environment Proficiency in Microsoft Office applications

11705 Deputy Yamamoto Pl ste C, Lynwood, CA 90262, USA

$45,000-60,000/year

Auto Body Shop Receptionist - Customer Service Representative (Burbank)641438636537621222

Craigslist

Auto Body Shop Receptionist - Customer Service Representative (Burbank)

Victory Auto Body & Paint in Burbank is seeking an office receptionist and customer service representative. We are seeking someone with experience working in a collision center and insurance claims. Responsibilities will include: - Answering phone calls and assisting guests and insurance company staff -Signing in customers during repair drop off and signing them out during pickup -Vehicle intake and repair order creation -Taking pictures of cars for estimating and file creation -Creating and editing PDF and word documents Minimal training to be provided, that is why it is essential to have auto repair shop experience. Contact Mike for details: Text 818-636-2256

3401 W Magnolia Blvd, Burbank, CA 91505, USA

Negotiable Salary

Office Administrator & Project Coordinator and assistant (Bellflower)641438634819871223

Craigslist

Office Administrator & Project Coordinator and assistant (Bellflower)

We are looking for a reliable and organized professional to assist with office administration, basic accounting tasks, and project file management. The ideal candidate will help keep our office running smoothly, support financial record-keeping, and ensure that project files and documentation are accurate and up to date. Strong organizational skills, attention to detail, and the ability to manage multiple tasks are essential. • Assist with day-to-day office operations and administration. • Handle basic accounting tasks such as invoicing, expense tracking, and reporting. • Organize, maintain, and manage project files and documentation. • Support team members with project coordination and follow-up tasks. • Ensure office systems and records are accurate and up to date.

16307 Bellflower Blvd, Bellflower, CA 90706, USA

$200/day

Full-time Legal Receptionist (Los Angeles)641438632610571224

Craigslist

Full-time Legal Receptionist (Los Angeles)

Legal Receptionist for Boutique West Los Angeles Law Firm We are a boutique family law litigation law firm located in West Los Angeles that is looking for a legal receptionist to join our firm. The ideal candidate is fluent in multiple languages (Korean, Spanish or French are a plus), has at least one year of professional work experience in an office setting. Has very strong telephone skills (comfortable talking to strangers on the phone), multitasking ability, computer skills, writing skills and is highly motivated to learn about law firm administration. Litigation requires excellent time management, organization skills, and self-motivation. Applicants should be computer savvy, and very comfortable with Microsoft Word and working with Adobe PDF files. Duties The duties for the position will include: greeting in-person clients, answering phones and directing calls, supporting paralegals and attorneys, communicating with clients and opposing counsel, file management and working together with a team of fellow staff and attorneys. Growth If you are dedicated to the position and interested in learning and growing and willing to stay on long term, there is significant room for advancement, promotion and professional development. Weekly Schedule/Compensation - 9am to 5pm - Base salary of $42,000 plus bonus opportunities - Two weeks paid time off - Retirement plan with employer matching If interested, please respond by submitting your resume in PDF format AND a short note in the body of your email detailing why you are interested in this specific position and how you feel your traits/experience make you an ideal candidate.

10501 W Pico Blvd, Los Angeles, CA 90064, USA

$42,000/year

Logistics Asst (West Hills)641438632919061225

Craigslist

Logistics Asst (West Hills)

Production/Touring Company looking for an Administration Asst. To: Respond to emails, print documents, cold calls, research, take photos etc. For immediate consideration, send your phone, name, resume, links, etc.

22215 Roscoe Blvd, West Hills, CA 91304, USA

Negotiable Salary

Seeking office assistant quick books exp (Reseda)641438628037141226

Craigslist

Seeking office assistant quick books exp (Reseda)

We are seeking a reliable, organized and professional person to assist with office administration, accounting tasks, and project file management. The ideal candidate will help keep our office running smoothly, support financial record-keeping, and ensure that project files and documentation are accurate and up to date. Strong organizational skills, attention to detail, and the ability to manage multiple tasks are essential. Ordering and coordinating construction materials and deliveries. Important skills Quick books Word Excel Google services Must live near area, have a car, and be open to some driving errands.

18614 Sherman Way, Reseda, CA 91335, USA

$25/hour

Accounts Receivable and HR, Tagalog speaking is a plus (Chatsworth)641438627034901227

Craigslist

Accounts Receivable and HR, Tagalog speaking is a plus (Chatsworth)

Looking for a Human Resources and Accounts Receivable for a construction and building company. MUST be knowledgeable in the construction industry and/or building supplies. This is a 100% on site opportunity, not a remote or hybrid position. Our client is seeking a personable and comprehensive team player who is an extremely organized, proactive multi-tasker with an attention to detail and excellent communication and time management skills. Full-time position and ready to work with a small team. Must be able to work in a highly analytical, fast paced environment with a hands-on approach. You will report to the Controller. Qualifications 1. At least 2 to4 years of working experience in accounts receivable and HR. 2. Must be proficient in QuickBooks, Word, and Excel. 3. Must be able to establish excellent vendor relationships. 4. A college degree in finance or related field a plus. Responsibilities 1. This position reports to the Controller. 2. Works closely with Controller to establish, implement and maintain effective accounting policies, procedures, and internal controls. 3. Experience in Priority Troubleshooting with the ability to communicate properly with all the people involved especially with the Controller 4. Issue timely, accurate and complete financial statements and analysis for their departments 5. Evaluate existing accounting systems and processes and implement changes to create efficiencies. 6. Assist senior management and product team on management and control of their departments 7. A team player that learns the paper flow of the phases and stages of their department. Note: This company is on fast track of growth and expansion and offers their employees exciting and challenging opportunities.

10331 Independence Ave, Chatsworth, CA 91311, USA

$52,000-62,000/year

OFFICE ADMIN (sun valley)641438627313931228

Craigslist

OFFICE ADMIN (sun valley)

Looking for Office Admin to handle staffing business, both marketing and scheduling. Experience is a plus but not necessary.

10956 Crockett St, Sun Valley, CA 91352, USA

Negotiable Salary

Office Assistant - Full Time (Beverly Hills)641438624117791229

Craigslist

Office Assistant - Full Time (Beverly Hills)

Office Assistant - hiring reliable ,organized person to assist with office administration, accounting of tallies brought in each shift, answer phones, inventory, Full time from 9am till 5 pm Monday - Friday. Send name and contact information for consideration.

315 S Beverly Dr, Beverly Hills, CA 90212, USA

$2,000/month