Entry-Level Accounting Assistant/Administrative Assistant (Hoover)

Perfect for college student or as a part-time second job (mill valley) This is a part-time position. Must also be available for holidays. Additional hours to be determined during holidays. We have multiple shifts available – please let me know which shifts you are interested in when applying: Mondays 6 pm - 11:30 pm Mondays 11:30 pm - 7:30 am Tuesdays 11:30 pm Thursdays 11:30 pm Sundays 3:30 pm - 11:30 pm Sundays 11:30 pm - 7:30 am Requirements: -Able to pass a background check -Pleasant telephone manner -Comfortable with working at a computer -Attention to detail with the ability to multi-task and prioritize work -Punctual and reliable Responsibilities include -Answering phone -Dispatching -Data entry If you're interested in this job position, please include your resume within the body of the email or as a PDF attachment only

We’re seeking a dependable Administrative Assistant & Warehouse Support member to join our small friendly Lighting Electrical Company. This role combines light warehouse duties with administrative work, ideal for someone who enjoys keeping operations organized and running efficiently. Position Overview: Provide administrative support for the scheduling team, including data entry and clear communication with vendors and team members. Help our technicians by ensuring the right parts are staged each day, maintaining accurate inventory, and keeping the warehouse organized. Assist with loading and unloading, occasional deliveries to job sites, and basic vehicle checks; you may also hook up trailers and scissor lifts as needed. Maintain a tidy, efficient warehouse. Qualifications: Valid California Drivers License with clean Motor Vehicle Record Work Authorization: Legal right to work in the United States. Ability to pass drug screening Requirements: 2 years of practical office experience Basic proficiency in office software, including Excel and typing. Experience with basic vehicle maintenance (e.g., checking fluid levels, tire wear, etc. is a plus. Experience with forklifts, pallet jacks and forklift certification is a plus. Ability to communicate courteously and professionally with vendors and team members. Excellent communication and phone etiquette This position requires some lifting up to 50 lbs. A knowledge of lighting and electrical parts is a plus. Ability to prioritize projects and work on multiple tasks simultaneously with attention to detail and accuracy. Key Responsibilities: Administrative, data entry Assisting the scheduling department Compile necessary paperwork, pull, stage and load parts for Technicians Delivering materials, equipment to job sites Inventory Management, ordering, receiving and restocking materials Vehicle Maintenance and Inspections: Basic prevention, maintenance of vehicles, check fluids Load and unload equipment, hook up trailers, scissor lifts. Record Keeping, verify packing slips, maintain organized files and accurate documentation. Maintain organization, keep the warehouse neat, clean, and efficient                   

We are an architectural design and construction management firm looking for a part-time administrative and production assistant wanting to begin or further a career in residential design and construction. We require an extremely computer literate individual. Your contributions to wonderful client experiences: - Project Logistics with clients and various sub-contractors - Tracking project progress and scheduling - Document management (printing, scanning, sending, etc.) - Travel to jobsites in the Bay Area to meet w/ tradespeople, courier documents, samples, etc. - Research of finishes, reporting and presenting of same Other tasks: - Executive Assistance - Light IT work (helping clients with computer literacy as needed) Physical Requirements: - Reliable transportation - 10 minute or less commute to San Rafael - The ability to lift at least 30 lbs Digital Requirements - The desire and ability to "lean into" and quickly learn new software - MUST be skilled in: Google Sheets and Docs Mac OS Google Drive OS Zoom operational settings / OS Research, recording, and tracking skills Working from near-zero email in-box using folders, not primarily search-reliant Other Digital Skills a plus: - AI Prompting - Adobe, Canva, Figma, or other graphics platforms - Light video editing Operational Requirements - Strong attention to detail - Diligent on follow-up, needs no reminding - Maintain a neat and orderly workspace - Participate and generate, not relax and wait We get paid to create beauty and cause things to occur in the world, and our clients expect we will do just that. Would you enjoy helping us with that? Position Details: - 20 hours weekly to start, flexible on times of day. Never evenings or weekends. - It is our focused intention to move you into a full-time position in the coming months - This is a 1099 position to start. There are no 1099 benefits aside from the inherent flexibility of hours. A full-time position will be on a W-2 basis with CA benefits. - In-house position. Working from home will never be an option. Please just don’t ever ask. - IRS standard mileage-based reimbursement for vehicle expenses, whether 1099 or W-2 Co-creating in a small firm, you will learn the entire design/build process in this position, especially useful if you are career-focussed in this industry. For those with even more extensive experience, your hourly rate will be commensurate with your demonstrated qualifications and proven fulfillment of responsibilities. Please send a resume in .pdf format to the craigslist email. Let's get you scheduled for an interview!

Full-time dispatcher needed for towing company at our Raleigh office. M-F 8-4 or 9-5. Benefits include medical, dental, vision, and paid time off. Prior experience preferred. Read more and apply online: https://recruiting.paylocity.com/Recruiting/Jobs/Details/3625192

We are a busy and fast-paced landscape design, construction, and maintenance company seeking a highly organized, proactive, and reliable Office Manager with strong HR experience. This multi award winning company is looking for someone to help oversee and optimize our day to day administrative procedures. As a key member of our leadership team, you will play a vital role in ensuring smooth office functionality, supporting field crews, and maintaining compliance with internal policies and procedures. If you thrive on organization, multitasking, and supporting a hardworking team, we want to hear from you! Key Responsibilities: Office & Operations Support: Manage office and field supplies and inventory Coordinate and track uniform distribution Ensure truck and tool maintenance is tracked and scheduled appropriately Maintain and update the company Operations Manual (OPS Manual) Maintain all company records Maintain business license renewals Administrative & Financial Tasks: Answer phones and direct inquiries to the appropriate manager Manage company calendar and ensure key deadlines are tracked and met Process deposits and handle petty cash responsibly Manage meetings such as safety meetings, harassment training Oversee insurance renewals Maintain Notices and postings (holiday, labor laws) Maintain OSHA compliance HR & Employee Support: Experience recruiting new employees Manage employee onboarding and offboarding processes New Employee Orientation Manage employee benefits, including PTO tracking, IRA, and healthcare enrollment Coordinate with providers and employees for workers’ compensation cases and claims Maintain up-to-date employee records, including status updates Keep the employee database current: Emergency contact list Birthday and anniversary calendar Employee contact list Support the company with legal compliance and staff communication Knowledge of current laws including wage and hour rules Ensure a positive and professional employee experience throughout all HR interactions Preferred Qualifications: Previous Office Manager or HR Assistant experience (construction industry a major plus) Bilingual (English/Spanish) strongly preferred Strong computer skills, including Microsoft Excel, Word, Outlook, Google Suite Excellent organizational, time management, and communication skills Ability to multitask and prioritize effectively in a fast-paced environment High attention to detail and discretion when handling confidential information

HR Coordinator (Temporary to Permanent) - Raleigh [50002501]  Are you a detail dynamo with a passion for helping people and keeping operations running smoothly? In this temp to perm, fast-paced, high-volume role, you’ll manage a wide range of HR processes with accuracy, efficiency, and a service-first mindset. You’ll be the go-to expert for processing approvals, tracking purchase orders, managing invoices, and entering data across multiple systems. Your ability to juggle priorities, maintain confidentiality, and deliver exceptional support to employees will make you an indispensable part of our HR team. No day will be the same and they will all be interesting, so bring your sense of humor! Veterans, we encourage you to apply! Your teamwork, problem solving, attention to detail and adaptability skills are incredibly valuable in this role.  The lottery was recently certified as a Great Place to Work.  We have also been named a Best-in-Class Employer by Gallagher.  Responsibilities:  Process all training, development and educational assistance requests; ensure proper and timely approvals, registrations, payments, notifications and record keeping Create and track purchase orders, process invoices for payment, process travel reimbursements Administer numerous HR processes Enter data and create/extract reports from numerous systems Interact regularly with employees Assist with new hire first day processing and onboarding Supervisor may assign additional tasks and projects within the scope of this classification as necessary  Requirements:  High school/GED and 3-5 years of administrative experience (HR experience preferred) Experience providing administrative support in a high-volume environment Must be extremely attentive to executing detailed processes accurately and timely. MS Office experience: Word, Excel, Outlook, PowerPoint, Publisher, Visio.   Knowledge of MS SharePoint preferred. Experience entering and finding information in databases.   Ability to create and run reports. Excellent interpersonal, communication, and organization skills. Good basic math skills. Ability to maintain confidential information.  Ability to work independently and set priorities is a must! Ability to set and change priorities, as needed, while maintaining focus and accuracy. Valid State Driver's License.  Hiring Rate: $46,434 (this non-exempt position will be filled at or near the posted salary)  Closing Date: October 15, 2025      ***this position is eligible for partial telework.  All employees must reside in NC***   About the North Carolina Education Lottery We raise money for a great cause! All of the earnings of the North Carolina Education Lottery go to education. We award nearly $10 million a day in prizes.  To learn more, visit our website nclottery.com.      At the North Carolina Education Lottery, we deal with winners everyday: our employees! We offer competitive pay and benefits, flexible schedules, professional development opportunities, casual attire, open communication and a fun work environment.     All employees of the Lottery are expected to support the organization values (honesty, respect, integrity and trust) and its commitment to corporate social responsibility (including responsible gaming, environmental awareness, community involvement, etc).      Equal Opportunity Employer PI278635294 Apply