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Field Project Coordinator (Miami)

$20/hour

1111 Brickell Bay Dr, Miami, FL 33131, USA

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Job Title: Field Project Coordinator Department: Community Programs of Miami MoCAAD (Student Workshops, Community Screenings, and other In-Person Events) Reports To: Board Chair, Senior Data Scientist Coordinates with: Digital Project Manager Commitment: 10 hours/week to start, with potential to expand to full-time role Rate: $20+ USD per hour (based on experience) Location: Miami, Florida (Hybrid) =•= Role Overview =•= Miami MoCAAD is seeking a proactive, organized, and self-managed Field Project Coordinator to lead the on-the-ground execution of our workshops, screenings, and community engagement events. This role offers more than logistics—it’s a resume-building opportunity to gain hands-on experience at the intersection of art, community, and applied technology. You’ll be part of a fast-growing startup culture, where creativity, adaptability, and innovation are valued. Team members learn skills here that rival those found in Silicon Valley startups—working with applied AI and Machine-Learning (ML) tools, data-driven event operations, and community-centered cultural programming. =•= Why Join Us? =•= Do you thrive in fast-moving, startup-style environments where every day brings new challenges? Do you love seeing your work come to life in real-time—on the ground, with real people, real communities, and real impact? Do you want to grow your skills in event management, applied tech, and cultural programming while building a portfolio that can set you apart in any career? If so, this role is for you. At Miami MoCAAD, you will: → Gain hands-on experience with applied AI/ML and data tools used to shape event experiences. → Work directly with cultural leaders, educators, and tech innovators. → Join a supportive team where part-time today can become full-time tomorrow, based on your performance and our growth. → Be part of a mission-driven organization amplifying the voices of the African diaspora and connecting people and communities through art, culture, and technology. =•= Typical Hours & Availability =•= Workshops and events typically fall within these time windows: Weekdays: Between 2:00 PM – 6:00 PM Saturdays: Between 11:00 AM – 6:00 PM 🕑 Note: Sessions usually last about 2 hours within these time windows, not the full day. For example, a Saturday workshop might run from 2:00–4:00 PM. Applicants should be generally available during these windows to ensure smooth coordination. =•= Key Responsibilities =•= Pre-Event Preparation: Coordinating and confirming schedule of workshops, screenings or other events Coordinate pre-event logistics including community outreach, flyer/poster placement, and equipment checks. Confirm number of rsvp registrations Confirm venue setup requirements, technology needs, and on-site materials. Conduct walkthroughs of the event venue 1–2 days prior to each event to check signage, posters, and setup readiness. Communicate checklist items to assigned team members and ensure all tasks are completed on time. Day-of-Event Management: Arrive early for event setup and walkthrough. Manage check-in process using tools such as Airtable and MoCAAD-provided mobile devices. Ensure checklists and SOPs are followed for event flow, including VR setup, presentations, and community interactions. Coordinate with team members to fill in any gaps and resolve any onsite issues. Capture and upload event documentation including photos, attendance data, and post-event reports. Distribute Digital Operations/Signature ARt Project Brochure and encourage sign ups for the Miami MoCAAD Weekly Artist Feature Post-Event: Ensure all data and media assets are uploaded and organized in Airtable. Promptly provide photos, on-site survey results, and written report on event execution, noting any challenges or opportunities for process improvement, attendance data regarding number of students and parents, and the participating co-leaders Ensure post-event email thank you and survey is sent to attendees and venue representatives. =•= Required Skills & Experience =•= → Proven experience managing logistics for community events, workshops, or screenings. → Strong organizational and project management skills; ability to self-manage without constant supervision. → Experience using digital tools such as Google Workspace (Docs, Sheets), Slack, and Airtable (strongly preferred). → Comfort working with diverse communities and representing Miami MoCAAD in public-facing settings. → Availability for flexible scheduling, especially around key event dates. Note This role will start with a short paid beta project (8–16 hours) to assess fit before onboarding for longer-term work. =•= How to Apply =•= If you're interested in applying, please follow the instructions below: 1) Email us with the subject line: "Application – Field Project Coordinator – [Your Full Name]" 2) In your email, include: → Your updated resume → A 1-2 sentence note about why this opportunity excites you → A 2-minute video introduction (Loom, Google Drive, or YouTube link) briefly sharing your: Experience with field coordination or community logistics Comfort with tools like Airtable or Google Workspace Enthusiasm for working with diverse communities 3) Once we receive your materials, we'll review and reach out if you're selected for the beta test project phase (compensated at $20/hour). 🔴 Deadline to Apply 🔴 September 15, 2025

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Location
1111 Brickell Bay Dr, Miami, FL 33131, USA
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