Mesa Other Job Listings

Administrative Support Specialist63499837955457120

Workable

Administrative Support Specialist

Fred Astaire Dance Studios – Arizona/Nevada, the regional HQ is expanding, and we are seeking a detail-oriented Administrative Support Specialist to support our Operations Department (Franchising, Compliance & Events). This role blends administrative support, customer communication, and event logistics. You’ll work remotely most of the time, but you will also be an integral part of our on-site event team which will require attendance at 13-14 events per year which includes weekends. This opportunity is ideal for a team-oriented individual who thrives in a collaborative environment, demonstrating a strong sense of responsibility and a servant-hearted approach to work. This person excels in focusing on the specifics, ensuring the accuracy, correctness, and thorough completion of each task. With a respect for rules and structure, they value order and are committed to delivering results with precision and clarity. Factual and analytical by nature, the ideal candidate makes decisions based on knowledge and data, approaching every challenge with a methodical, logical mindset. They are self-disciplined and take pride in maintaining consistency and reliability, drawing confidence from their expertise and their ability to execute with care and attention to detail. A true team player, they appreciate the power of collective collaboration and are driven by a strong desire to contribute to the success of the group. Their ability to focus on clarity of expectations and their commitment to continuous learning ensure that they are always refining their skills and contributing meaningfully to the success of the organization. If you are someone who thrives in a structured environment, values teamwork, and brings an analytical approach to problem-solving, we would love to have you join us. Excited to make a significant impact and advance your career with us? Begin your journey here at PBM Group. https://go.cultureindex.com/p/07mdbs4ELV8Gnx9 Key Responsibilities: Administrative Support Manage emails, files, databases, and compliance records. Handle event registrations, tracking forms, invoices, and reports. Prepare event materials (seating charts, vouchers, awards, signage). Assist with scheduling, reminders, and vendor coordination. Order office & event supplies. Process compliance documents and send warnings and notices of non-compliance. Event Assistance Provide on-site event support (~13-14 events/year), including registration, logistics, setup, and teardown. Facilitate check-ins, resolve issues, and maintain supply inventory. Support the Annual Awards Gala and marketing-related event tasks. Requirements Required Skills & Qualifications: 3+ years of administrative experience (preferably in events or operations). Strong Microsoft Office & Adobe Acrobat skills (Excel, Word, Outlook, Teams). Exceptional organization, accuracy, and time management. Ability to multi-task, prioritize, and follow structured processes. Comfortable with lifting up to 50 lbs and working flexible hours, including some evenings/weekends. Must be Phoenix/Scottsdale-based for in-person events & meetings. Preferred Qualifications: Experience in event planning, franchising, or compliance. Familiarity with DocuSign, Dropbox, Asana, or project management tools. Benefits ·Hybrid work (80-90% remote) Paid Time Off Health, Dental & Vision Insurance 401(k) with Company Match Life & Disability Insurance Flexible Spending Account Company Equipment Provided

Scottsdale, AZ, USA

Negotiable Salary

Remote Administrative Assistant63392020316803121

Workable

Remote Administrative Assistant

Job Description: We are seeking a highly organized and proactive Remote Administrative Assistant to join our team. In this role, you will provide comprehensive administrative support to ensure the efficient operation of our remote workforce. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: • Manage and maintain executives’ schedules, appointments, and travel arrangements. • Handle incoming calls, emails, and other communications professionally. • Prepare and edit correspondence, reports, and presentations. • Organize and maintain digital files and databases. • Coordinate meetings, including scheduling, sending reminders, and organizing necessary materials. • Assist with the preparation of various documents, including contracts and proposals. • Provide support for special projects and initiatives as needed. • Perform data entry and maintain accurate records. • Assist with onboarding new employees and managing HR-related tasks. • Conduct research and compile data as required. Qualifications: • Proven experience as an administrative assistant or in a similar role. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. • Excellent verbal and written communication skills. • Highly organized with strong attention to detail. • Ability to work independently and handle multiple tasks simultaneously. • Tech-savvy with the ability to quickly learn new software and tools. • A proactive approach to problem-solving and a strong work ethic. • High school diploma or equivalent; additional qualifications as an administrative assistant or in related fields are a plus. Benefits: • Competitive salary and performance-based incentives. • Flexible work schedule with the ability to work from anywhere. • Opportunities for professional growth and development. • Collaborative and supportive team environment. • Access to a wide range of remote job opportunities and resources. How to Apply: If you are a motivated and detail-oriented individual looking to join a forward-thinking company that values flexibility and innovation, we would love to hear from you. Please submit your resume for the Remote Administrative Assistant position at NoGigiddy. #ZR

Phoenix, AZ, USA

Negotiable Salary

(Remote) - Virtual Assistant - 18.00 - 21.00/hour63393492088451122

Workable

(Remote) - Virtual Assistant - 18.00 - 21.00/hour

Job Description: Enjoy the flexibility of working part-time from home with a leading virtual assistant provider. You can have a meaningful career working from home part-time while being present and available for loved ones, too. We are looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us! Why You Should Apply: A remote position where you serve as your client's indispensable partner An opportunity to use your talents and skills to build your client's success A community of contractors to share ideas and best practices Regular support and guidance from your team Contractor Perks: Access to an exclusive pre-vetted client base with opportunities from various industries, including Consulting, Financial, Real Estate, Trades, Nonprofit, Church, & more 100% Remote You decide how many clients/monthly hours you want to take on Personalized Support- every engagement comes with a dedicated success consultant to help you along the way Essential Functions/Responsibilities: Maintain executive's appointments/calendar Email management and organization Prepare presentations and/or spreadsheets Social media management Create structure/workflow/processes Research technologies and make recommendations CRM administration: updates and data entry Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations Project assistance/coordination Event planning and coordination Provide assistance with personal tasks as needed Key Attributes: Detail-oriented, organized, and efficient Extremely self-motivated with strong time management Proactive, pragmatic, and resourceful problem solver Trustworthy and reliable Friendly and professional communicator Ability to manage multiple priorities and meet or beat deadlines with no errors Tech-savvy and quick to learn new concepts Ability to anticipate the needs of others coupled with a strong desire to serve Adaptable Key Qualifications: High school diploma or equivalent Available daily (Mon-Fri) during business hours, and able to dedicate at least 20 hours/week Experience in an administrative support role In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8gb, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint) A fast and reliable internet connection Smartphone with email capabilities Designated professional, quiet space Additional Information: This is a 1099 contractor role The Virtual Assistant pay range is $18 - $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. We do not guarantee hours or clients All applicants may be subject to a background check prior to an offer of employment or contract being issued We participate in E-Verify

Phoenix, AZ, USA

$18-21