Mesa Administration & Office Support Job Listings

Admin Assistant (San Diego)

9320 Scranton Rd, San Diego, CA 92121, USA

West Coast EMT is looking for a friendly face to represent our company when customers walk into our doors. We are a private post secondary education school that provide certification courses to EMT's, Paramedic's, Nurses, Doctors, and other allied health positions. Responsibilities: Friendly, professional, out-going customer-orientated individual for administrative duties. Have a positive, sociable attitude and enjoy interacting with clients over the phone. Excellent customer service skills and the ability to answer every call with enthusiasm and courtesy. Must be able to multi-task and be able to anticipate the needs of those around you and problem solve with minimal supervision. Greet and welcome customers, answer telephones, assist with copying, mailing, general office duties including opening and distribution of mail, and supply ordering. This position is a support position for the entire company. Candidate must be friendly with good humor, personable, motivated and energetic, well organized & detail oriented, strong listening skills, teachable, and a team player. Skills Required: Excellent English speaking and communication skills, pleasant phone etiquette and excellent interpersonal skills, proficient computer skills including Windows based applications, MS Office - MS Word, Excel, Outlook, and Internet search ability. Basic office equipment (copier, fax, printers, scanners, etc.) Hours are: Monday- Friday 8:00 a.m. - 5:00 p.m.

$17-19

Receptionist (SAN DIEGO)

8488 New Salem St, San Diego, CA 92126, USA

We are a midsize personal injury law firm looking to hire an organized and hard-working Receptionist. No previous law firm experience is required, the applicant just needs to be a fast learner. Spanish is a plus. Job duties include receptionist work, such as answering the phone, making copies/faxes, etc. The ideal candidate will be eager to learn new skills, is very organized, works well with others, and can multi-task. We need someone who can work full-time whose looking for a long-term position. If interested, please email your resume.

Negotiable Salary

Part-Time General Office Assistant

9320 Scranton Rd, San Diego, CA 92121, USA

**Company Overview:** RCI Asset Management Inc., operating as RCI Trucks, is a licensed dealer specializing in the sale of used commercial trucks. We pride ourselves on providing exceptional service to our clients and maintaining a productive work environment. Our team is dedicated to excellence and seeks motivated individuals to support our office operations. **Key Responsibilities:** - Perform general office tasks, including filing, scheduling, and data entry. - Assist in maintaining organized records and documentation. - Support administrative tasks, including answering phone calls and responding to emails. - Liaise with Vendors, suppliers, and clients to facilitate smooth operations. - Help manage inventory and track sales records for used commercial trucks. - Collaborate with team members to ensure smooth day-to-day operations. **Required Skills and Qualifications:** - Bilingual English/Spanish preferred. - High school diploma or equivalent; additional education or certifications are a plus. - Proficient in Quickbooks & Microsoft Office Suite (Word, Excel, Outlook). - Strong attention to detail and excellent organizational skills. - Ability to communicate effectively both verbally and in writing. - Previous experience in an office setting or administration role is preferred.

$17-20

Office Admin & Sales Support (San Diego)

9320 Scranton Rd, San Diego, CA 92121, USA

About the Role: We’re a family-owned and operated garage door and gate company based in San Diego, and we’re looking for a reliable, organized, and customer-focused Admin & Sales Support person to join our team. This is an in-office position where you’ll play a key role in helping our sales team, handling calls, scheduling jobs, and providing great service to our customers. What You’ll Be Doing: • Answering phones and assisting customers with general questions and service requests • Scheduling appointments and managing the daily calendar • Supporting the sales team by helping create estimates and proposals • Communicating with customers via phone and email • Entering and updating customer info in our CRM system • Keeping things organized and helping the office run smoothly What We’re Looking For: • Friendly and professional with strong customer service skills • Comfortable on the phone and able to communicate clearly • Quick learner who’s confident using computer systems and CRM platforms • Detail-oriented, organized, and dependable • Able to work independently and as part of a small team • Experience in an admin or support role is a plus, but not required – we’re happy to train the right person! Why Join Us: • Family-owned and operated – we care about our people • Friendly, team-oriented work environment • Opportunity to learn and grow in a stable industry

$25-30

Front Desk (San Diego)

1855 Dornoch Ct, San Diego, CA 92154, USA

***APPLY ON OUR WEBSITE*** https://recruitingbypaycor.com/career/CareerHome.action?clientId=8a7883c6974d4d5801977a2883c6098b Position Summary: The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees. This role supports administrative operations in a fast-paced manufacturing environment with a strong emphasis on professionalism, confidentiality, and attention to detail. Familiarity with MIE Trak or similar ERP systems is a plus, especially in support of defense-related contracts. Key Responsibilities: • Greet and assist visitors, vendors, and clients in a courteous and professional manner. • Answer and direct incoming calls, take messages, and manage general inquiries. • Support administrative tasks such as filing, data entry, mail distribution, and document preparation. • Coordinate visitor access and maintain logs in accordance with military and government compliance standards. • Provide backup support to purchasing, or production departments as needed. • Utilize or reference MIE Trak data for basic inquiries, document retrieval, or routing information to appropriate departments. Qualifications: • High school diploma or equivalent; associate degree preferred. • 2+ years of experience in a front desk or administrative role, preferably in manufacturing or defense contracting. • Familiarity with MIE Trak or similar ERP systems is highly desirable. • Strong organizational and multitasking skills. • Excellent verbal and written communication skills. • Ability to handle sensitive information with discretion. Preferred Traits: • Experience working with or supporting clients like NASSCO, BAE Systems, or U.S. military branches. • Knowledge of ITAR, DFARS, or other defense compliance standards. • Bilingual (English/Spanish) is a plus in diverse manufacturing environments.

$17.25-18

Part time Front Office Coordinator (Bilingual-Spanish) (Miramar)

9320 Scranton Rd, San Diego, CA 92121, USA

Job Summary We are seeking a highly organized and proactive Front Office Coordinator to manage the daily operations of our front office. This role is essential in providing exceptional customer service, ensuring smooth office management, and supporting our team with answering the main phone lines for the office and scheduling interviews as needed. The ideal candidate will possess strong communication skills, a keen attention to detail, and the ability to multitask effectively in a fast-paced environment. Pay Rate: $19.00 - $22.00 (depending on experience) Schedule: Mon, Tues, 8:00 AM – 5:00 PM, Wed 8:00 AM- 12:00 PM (may extend to full-time in the future) Responsibilities Greet and assist visitors and clients in a friendly and professional manner. Manage incoming phone calls with excellent phone etiquette, directing calls as necessary. Maintain organized office operations by managing schedules, appointments, and office supplies. Make outbound calls to applicants, schedule interviews, and support the recruiting team Perform clerical duties including data entry, filing, and document preparation. Assist with proofreading documents to ensure accuracy and professionalism. Support the recruiting team with various administrative tasks as needed. Foster a positive work environment by promoting effective communication among staff members. Experience Previous experience as a receptionist or in a similar front office role is preferred. Experience with multi-line phone systems Proficiency in computerized systems and office management software. Strong customer service skills with the ability to handle inquiries efficiently. Experience in clerical work with attention to detail is essential. Familiarity with Excel or similar software is a plus. If you are an enthusiastic individual who thrives in an organized setting and enjoys interacting with people, we encourage you to apply for this rewarding position as our Front Office Coordinator. Job Types: Full-time, Part-time Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Day shift Monday to Wednesday Commute to : San Diego, CA 92121 (Required) Work Location: In person

$20-21

Office Coordinator/Receptionist (Mira Mesa)

9320 Scranton Rd, San Diego, CA 92121, USA

Outstanding operator of membership warehouse clubs in Latin American countries seeks people oriented candidate to serve as first point of contact in front office of company and assist outstanding team. This is a fully on-site, Monday - Friday 8AM-5PM schedule, with occasional evening duty to support board meetings as needed. This is an immediate need. Key Responsibilities: •Greet vendors, customers, other visitors, employees (will be the face of the company!) •Answer multi-line phones to route incoming calls •Order catering for office events •Maintain/order office supplies •Receive incoming mail •Coordinate maintenance with building management •Coordinate logistics for office events •Support HR team for events •Assist different departments with administrative support •Printer maintenance •Help board members and executives with administrative tasks •Manage conference room scheduling •Other tasks as assigned Requirements: •People oriented, positive attitude. •Computer proficiency •Bilingual Preferred (English/Spanish)

$24

Part-time Live Support Assistant (San Diego, El Cajon, Oceanside) (San Diego)

8935 Geraldine Ave, San Diego, CA 92123, USA

Our professional well-established Medico-legal Group is seeking a Live-Support Assistant to travel to locations to assist physicians in completing medical/legal evaluations throughout California. Useful work experience/qualifications preferably would include direct experience in the medical field as office personnel and/or in the field of Workers Compensation; however, is not required. This is a part-time independent contractor position only. The perfect candidate will be able to commute to appointments as scheduled to various locations throughout the area and needs to be flexible in terms of scheduling. Our physicians work as QMEs (Qualified Medical Examiners) performing Workers Compensation Evaluations. Examiners travel between each office, evaluating applicants who may have medical injuries resulting from their accidents at work or other events. The contractor will be working alongside the physician during these in-office evaluations. In essence, we need a strong, take-initiative individual to "run the office" by administrating the appointment. Strong communication skills are absolutely essential for this position. Essential requirements include: 1) Timeliness – always arriving on time which is 15 minutes prior to the first scheduled evaluation 2) Professional attitude – always being professional and also maintaining a pleasant demeanor throughout the day 3) Communication – always communication between the applicant, the doctor and the main Expedient office at all times through email, phone and/or text 4) Administering required documents to the applicants and Scanning them back to the main Expedient office no later than the next business day 5) Ability to handle and troubleshoot issues that could potentially arrive (i.e. need of a translator, office schedule issues, tardy physician, etc…) 6) Confidentiality – maintaining discretion at all times and staying within in the HIPAA guidelines

$20

Manufacturing QC/Document Control Technician (Miramar)

9320 Scranton Rd, San Diego, CA 92121, USA

Outstanding manufacturing company seeks candidate with computer/reading/writing skills and excellent attention to detail to perform QC/Document Control duties in manufacturing environment. PRINCIPAL DUTIES INCLUDE: •Ability to ensure issued parts to customers are accurate through all quality control measures. •Ability to review customer requirements and specifications. •Ability to record full written documentation. •Ability to read and record data on computers. •Ability to identify rejects, problems, and proposed resolutions. •Ability to work independently on assigned tasks as well as accept direction on given assignments •Other duties required and assigned by supervisor or manager. PHYSICAL DEMANDS: •While performing the duties of this job, the employee is regularly required to stand and sit. •Regularly required to walk and carry parts up to 5lbs to other buildings. •Must be able to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. REQUIRED QUALIFICATIONS: •Minimum 6 month experience in quality control measures, writing reports and logs, and other manufacturing QC related experiences. •Adhere to all safety and quality policies and procedures. •Ability to conduct duties with all employees and visitors in a pleasant, discreet and professional manner •Excellent communication skills in English

$20

Member Services (Customer Support Representative)

9320 Scranton Rd, San Diego, CA 92121, USA

Position: Member Services (Customer Support Representative) (Email & Messaging-Based) Location: Remote (Must be based in the U.S.) Schedule: Part-time | Monday–Friday | 20 hours/week Hours: 2pm - 6pm pst Compensation: $16.50 per hour Are you a natural helper with excellent written communication skills and a passion for supporting others? We’re looking for compassionate, detail-oriented, and self-motivated Customer Support Representatives to join our boutique matchmaking team and serve as the behind-the-scenes hero of our brand. In this role, you’ll engage with members of our exclusive dating network through email, text, and chat to answer questions, provide guidance, troubleshoot issues, and help ensure every client feels seen, supported, and confident in their matchmaking journey. This is a great opportunity for someone who takes pride in creating thoughtful, professional, and personable written communication—no phone work required! What You’ll Be Doing: Respond to client inquiries via instagram, email, text, and chat with professionalism, empathy, and accuracy. Assist members with onboarding, account setup, and navigating their matchmaking experience. Troubleshoot issues and resolve concerns promptly or escalate to the appropriate team member when needed. Keep clear, organized, and accurate documentation of all conversations and updates in our internal systems. Collaborate closely with matchmaking and coordination teams to ensure a seamless client experience. What We’re Looking For: Excellent written communication skills—you’re clear, friendly, and know how to convey warmth and professionalism through text. Strong attention to detail and the ability to manage multiple conversations and tasks at once. A compassionate, calm, and solutions-oriented mindset—you genuinely care about people and want to help. Reliable, proactive, and comfortable working independently in a remote setting. Previous experience in customer service, email/chat-based support, hospitality, or administrative roles is a plus, but not required. Perks: 100% remote work-from-home flexibility Training and ongoing support Opportunity for growth into operations, matchmaking, or client success roles Be part of a mission-driven, inclusive, and supportive team HOW TO APPLY: Please email us the following: Your full name Your personal email address Your phone number Your resume (PDF preferred) Your Instagram handle (optional) Linkedin In your email, include a brief paragraph (3–5 sentences) about why this role excites you and what makes you a great fit—we want to get a feel for your personality and communication style! We can’t wait to hear from you and hope you’ll be part of our growing team!

$16.5