Administrative Assistant (Palm Beach County)

Start a career with First National Bank Alaska, the *Best Place to Work in Alaska* as recognized 10 years in a row by Alaska Business magazine readers. Calling Administrative and Records Professionals! We are hiring a Customer Records Specialist to join our Customer and Procedural Support team. While banking experience is preferred, if you are detail and team-oriented with administrative experience in a regulated industry, consider a career in banking with First National Bank Alaska. Salary: $20.50/hour minimum. Job/salary offer would be commensurate with job level and experience. Schedule: Monday-Friday FNBA Careers - Shape Your Tomorrow --Strong work/life balance; paid time off and flexible work options --Generous medical, dental, vision plan and Health Savings Account --401(k) with employer match --Learning, development and career advancement --Opportunities to make a positive difference in your community! Please visit us at www.FNBAlaska.com/Careers to view the full job posting and apply today. FNBA is an Equal Opportunity and Affirmative Action Employer, Member FDIC and Equal Housing Lender. VEVRRA Federal Contractor This Company is a Federal Contractor and an equal opportunity and affirmative action employer that does not discriminate on the basis of race, national origin, religion, age, color, sex, disability, veteran status, or any other characteristic protected by local, state, or federal laws, rules or regulations.

Job description: Location: Florida (must live locally near both a Post Office and UPS store for daily drop-offs) Schedule: Part-time, ~10–15 hours per week to start, with potential to grow into a full-time role Compensation: $18–20/hour (depending on experience) About Us: Cloud Title is a modern, growing Florida title company dedicated to providing exceptional service to our clients and real estate partners. We combine trusted processes with innovative technology and a strong culture of precision, reliability, and care. Role Overview: We are seeking a Part-Time Closing & Funding Assistant to support our post-closing and funding operations. This is a mission-critical role: you will ensure that closings are finalized accurately, funds are disbursed properly, and documents are delivered on time. The workload is directly driven by our closing calendar. Some days may be light, while other days may require multiple closings back-to-back. When we are “clear to fund,” everything must move quickly and accurately — wires released, checks cut, documents scanned, and packages dropped off the same day. This position requires someone who thrives under time-sensitive deadlines and understands the importance of accuracy. As our business grows, this role has the potential to expand significantly and evolve into a full-time opportunity. Key Responsibilities: Review disbursement statements and verify accuracy before funding Release outgoing wires once funding is authorized Cut and prepare commission checks and overnight labels; ensure timely drop-off at UPS/Post Office Organize and scan executed closing packages as they arrive; assemble and return lender packages same day Print and mail final title insurance policies when issued Communicate clearly with the team to keep closings on track and prevent delays Qualifications: Strong attention to detail and accuracy (funding and disbursement must be exact) Dependable and able to follow through on time-sensitive deadlines Comfortable with basic office technology (email, scanning, printing, etc.) Reliable transportation and proximity to both a Post Office and UPS store Home office setup required: late-model computer, dual monitors preferred, color printer; we will provide a high-speed scanner Prior experience in real estate, title, mortgage, or bookkeeping is a plus (but not required — training will be provided) Must maintain confidentiality with sensitive financial and client information Must pass a background check What We Offer: Competitive hourly pay ($18–20/hr) Flexible, part-time schedule with room to grow Training and support to ensure success in the role Long-term opportunity to expand into a full-time career as the company grows To apply (all required): 📄 DISC profile → tonyrobbins.com/disc (free/attach to your application) 💬 Cover letter – why you’re the perfect fit 📑 Resume 🎥 2–3 min intro video – tell me who you are and what you’ll deliver in your first 60 days Email everything to: raya@cloudtitle.com with subject line: "Funding Assistant - YOUR NAME"

Job Summary: We are looking for a motivated and detail-oriented Office Manager to oversee the administrative functions of our Tampa office. The ideal candidate will excel in customer service, multitasking, and maintaining an organized and efficient work environment. This is a full-time position with hours from 9 AM to 5 PM, Monday through Friday. Key Responsibilities: Answering Phones: Handle incoming calls professionally, directing inquiries to the appropriate team members and providing information to clients as needed. Customer Service: Serve as the primary point of contact for clients, addressing their questions, concerns, and needs with a positive and professional attitude. Managing the Office/Supplies: Oversee daily office operations, ensuring a clean, organized, and efficient workspace. Maintain inventory of office supplies and equipment. Working Client Files: Manage and maintain accurate client records, including processing paperwork, updating files, and ensuring all documentation is complete and organized. Homeowner's Claims: Assist with processing and managing homeowner's insurance claims, ensuring all necessary documentation is completed accurately and promptly. Sending Checks to Mortgage Companies: Prepare and send checks to mortgage companies for endorsement, ensuring compliance with financial protocols. Tracking Data: Monitor and track project-related data to support operational efficiency and reporting needs. Collecting and Obtaining Production Documents: Assist in gathering and organizing production-related documents to support project completion and compliance. Qualifications: -Proven experience in office management, administrative support, or a similar role. -Excellent communication and customer service skills. -Strong organizational and multitasking abilities. -Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office software. -Experience with insurance claims processes or financial documentation is a plus. -Ability to work independently and as part of a team in a fast-paced environment. -High school diploma or equivalent; additional qualifications in office administration are a plus. How to Apply: Please submit your resume and a brief cover letter to the email in this job posting with the subject line "Office Manager Application – Interstate Roofing Tampa." We look forward to reviewing your application!

Soper Family Psychiatry Medical Group is Seeking for a Full-Time Experienced Receptionist McKinleyville, CA We are a small psychiatric office looking for a experienced full-time receptionist with medical field office experience. We are seeking is self-motivated, can take directions and follow directions, be detail-oriented, organized, with a great positive attitude, team player to be a part of our team. Professional appearance, professional tone, good communication skills, and must be dependable. Schedule: Monday thru Friday 10am to 630pm (with 30 minute lunch &(2) 15 minute breaks) Job Duties: Respect the confidentiality of patients, doctors, and all staff. Answer phones, and greet incoming calls in a polite/professional/clear, and friendly manner. Check voicemail messages and forward them accordingly or address the message. Schedule patient appointments, cancel appointments, and reschedule appointments. Confirm patients' appointments when patients call to confirm. Communicating with the office team. Assist the team with other tasks as needed. Qualifications: High school diploma or higher Proficient in English. Knowledgeable in Excel, Word, Outlook, Google Drive, and AppleMac. Knowledgeable with office equipment such as printers, scanners, and postage machines. Ability to handle multi-task job duties. Detail-oriented/problem solver and organized. Responsible for own duties/self-motivated. Good verbal communication skills to receive and give information in person and by phone. Able to hold a conversation. Emotional maturity and ability to work in a fast-paced environment with changing priorities, and maintain a good working relationship with colleagues and patients. Job Benefits: 12 paid holidays. Weekends off. 5 paid sick days and 2 weeks paid vacation after completing one year on probation. Compensation: $20 an hour. This job provides no relocation services. Location: Our office is located in McKinleyville, California in a modern office environment, with up-to-date equipment and support. Our office is a 20-minute commute from downtown Eureka, Cutten, and Freshwater. If you are interested in this position submit a Cover letter and Resume to our Craigslist email address. Do not show up at our office to turn in your cover letter and resume.

Are you a detail-oriented, reliable, and emotionally intelligent professional with a background in medical administration? Do you thrive in a dynamic, heart-centered work environment that blends healthcare, holistic wellness, and community care? If so, this unique opportunity may be the perfect fit. Part-Time Administrative & Clinic Assistant (Medical + Movement Clinic Setting) 15-20 hours/week to start | Semi-Flexible Schedule | Independent Contractor or Employee (negotiable) Location: Eureka, CA | In-person required About Us: We are a small but impactful rural medical and movement clinic offering integrative care in both conventional and complementary modalities. Our focus is on primary care, palliative care, chronic illness, and whole-person wellness - including a small yoga and movement studio on site. We are known for high-integrity, personalized care, and deep community roots. Role Overview: We’re seeking a medically literate, highly organized assistant to help manage day-to-day clinic and studio operations. This role blends administrative support with basic clinic duties and studio coordination. You’ll be the trusted second brain and set of hands behind a busy, multidisciplinary physician. Duties Include: Medical admin tasks (organizing, scanning, faxing, HIPAA-compliant data handling) Scheduling, light patient coordination, answering calls/emails Studio coordination (class sign-ins, space upkeep, simple communication with clients or teachers) Basic bookkeeping support (receipts, invoicing, reconciling statements) Office organization and systems creation (you’ll help bring order to complexity!) You Are: A medical assistant (MA) or have strong clinical admin experience (required) Smart, efficient, and meticulous with numbers, paperwork, and digital tools Comfortable navigating both clinical and wellness environments Trustworthy, discreet, and able to follow through without needing micromanagement Emotionally mature with excellent communication skills Open to growth, feedback, and evolving systems Able to maintain confidentiality, professionalism, and good boundaries Nice to Have (but not required): Familiarity with Elation, Epic, or other EHR platforms Experience with wellness, yoga, or integrative practices Yoga teacher certification Ability to gently manage people and physical spaces with calm confidence Compensation: Starting at $20/hr, with potential to grow hours and pay as trust and systems are established. We’re looking for someone who can grow with us long-term. To Apply: Please send a brief cover letter describing why this role is a match for your skills and personality, along with a resume highlighting relevant experience. Bonus points for describing your favorite organizational system or a time you solved a mess with grace.

We are seeking a detail-oriented and reliable assistant to help with a document management project. The role involves: - Filing and organizing papers - Removing staples and prepping documents - Scanning documents - Uploading files to Google Drive Schedule & Location: - Hours: 9:00 AM – 5:00 PM, Monday through Friday (weekends optional) - Onsite at our office in downtown Williston, SC About the Position: This is a project-based role expected to last 2–3 months. For the right candidate, this position will transition into a long-term role after the project is completed. Ideal Candidate: - Organized and attentive to detail - Comfortable with repetitive tasks and handling paper files - Basic computer skills (Google Drive, scanning, file uploads) - Dependable and punctual