Senior Paralegal - Job ID: 1446

Public Records Administrator Starting Salary range: $63,011 - $75,613 GGRC is looking to hire a Public Records Administrator who performs complex, varied, and highly responsible administrative and analytical work related to the development, implementation, and administration of programs that ensure the Regional Center’s compliance with the California Public Records Act (CPRA), as required by the Disability Equity, Transparency, and Accountability Act of 2024 (Assembly Bill 1147). This position serves as the primary point of contact for CPRA requests and is responsible for overseeing, coordinating, analyzing, processing, and responding to public records requests. It also leads the development and maintenance of policies and procedures related to records management and privacy compliance, including HIPAA. The incumbent will frequently handle complex, confidential, and sensitive information, requiring sound judgment, tact, and discretion. Responsibilities Serve as the main point of contact for all public records requests. Track, analyze, and respond to requests in compliance with CPRA, legal requirements, and internal policies. Coordinate with departments to access and compile electronic and physical records. Redact records and maintain appropriate redaction and exemption logs. Manage high-volume requests professionally and in a timely manner. Utilize computer systems and software relevant to request processing. Assist departments in preparing for internal audits related to public records. Develop, implement, and update policies and procedures related to records management and transparency compliance. Ensure alignment with federal, state, and local requirements. Conduct regular reviews to monitor and improve the effectiveness of programs using data and performance benchmarks. Prepare technical reports and summaries to inform leadership and support process improvement. Maintain and update HIPAA policies and procedures, ensuring appropriate administrative, technical, and physical safeguards. Stay informed on changes to HIPAA and relevant state laws; recommend and implement updates accordingly. Provide HIPAA security training to workforce members to ensure understanding and compliance. Train staff on CPRA and best practices for records management and privacy compliance. Communicate effectively with requestors, legal counsel, and internal stakeholders to ensure timely and appropriate responses. Maintain positive and collaborative working relationships across departments. Ensure good attendance, punctuality, and adherence to agency policies. Perform other related duties as assigned. Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act. Requirements Education/Experience Bachelor’s degree in public policy, public administration, political science, or a related field. Master’s degree is preferred. Records Manager Certification is highly desired. Minimum of five (5) years of progressively responsible administrative or analytical experience in program management, policy analysis, or compliance. Experience responding to CPRA or equivalent public records legislation is highly preferred. Familiarity with government operations, transparency laws, and compliance requirements. Experience working with legal or compliance departments is preferred. Experience in the regional center system is a plus. Competencies Analytical thinking and creative Problem Solving Policy development and implementation Confidentiality and discretion Legal and regulatory knowledge Project and time management Customer service orientation Organizational skills Change management Time management Attention to detail Adaptability Collaboration/teamwork Self direction Initiative General Skills Demonstrated ability to manage confidential and sensitive information with discretion. Ability to manage multiple requests, prioritize tasks, and meet tight deadlines with accuracy and professionalism. Ability to lead and manage CPRA compliance within the regional center. Ability to prepare, organize, and present reports, articles and related informational material. Independently organize work, set priorities, meet critical deadlines, and follow up on assignments. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Excellent verbal and written communication skills. Strong attention to detail, especially when reviewing and redacting sensitive content. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Demonstrated ability to maintain discretion, confidentiality, and diplomacy in sensitive situations. Effective trainer and collaborator; able to support others in understanding PRA requirements and best practices. Ability to operate basic office equipment, including scanners, copiers, faxes, phones Intermediate knowledge of MS Word® (e.g. tables, mail merges, form creation), MS Excel® (e.g. Pivot tables, Lookup  graphing), MS PowerPoint®, MS Outlook® (e.g. group list management, multi-calendar management) Ability to use internal records system Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer. Employees are required to have the Covid-19 vaccine unless they have a religious or medical exemption.

Capitol Recruiters Inc. is recruiting for Senior Staff Attorneys – remote - for a top tier law firm client. Positions are remote but candidates must live within commuting distance to an office in Los Angeles, San Francisco, or Palo Alto, CA. These roles are primarily responsible for supervising teams of Staff Attorneys and/or contract attorneys working on large litigation, investigatory, and regulatory matters in the discovery phase. *Candidates must have 3 or more years of doc review supervisory experience as a Staff Attorney or with a vendor as a PM, Team Lead or Review Manager. The Senior Staff Attorneys guarantee the review teams are meeting quality/output expectations and functions as liaison between the review team and the associates/partners on cases. Senior Staff Attorneys may also perform document review and analysis work. Duties: Supervision of document review teams ensuring team members are working efficiently and meeting quality and output expectations. Enable communication between document review team and the associates/partners on the case. Coordinate with the litigation support group and/or eDiscovery vendors to resolve end user problems with databases and review systems. Review/analyze/categorize documents/information in online-document review databases and/or hard-copy collections. Assist with review quality control and review metrics reporting processes. Assist in preparing privilege logs and similar tasks. Position Requirements: JD from accredited US law school. Must have a minimum of three years of document review supervisory experience in an AMLAW 100 or 200 law firm working on large litigation matters. Must have active/current good standing status in CA Bar. Organizational, interpersonal project coordination, strong service orientation skills required. Flexibility to work OT and help others with deadline intensive projects. Strong prior experience with discovery document review projects and typical workflows. Significant experience with on-line document review systems; Relativity, Nuix Discover, or similar. Fluency in a second language in addition to English is preferred but not required. The salary is $130k -plus paid OT (40k - 50k), bonus and generous benefits. *Our law firm client is an equal opportunity employer and does not discriminate in any aspect of employment on the basis of race, color, ethnicity, religion, national origin, gender, gender identity or expression, age, marital status, sexual orientation, family responsibility, disability or any other improper criterion. Our law firm client will consider qualified applicants with arrest or conviction records for employment in accordance with applicable laws, including the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance.

A national law firm with offices in Boston, MA is seeking a qualified and expereinced Foreign Filing Reporting Paralegal to join their team. The successful candidate will be responsible for filing patent applications, responding to Office Actions, Information Disclosure Statements, and other correspondence with the U.S. Patent and Trademark Office (USPTO), and preparing routine client reporting correspondence in connection with such filings, amongst additional tasks. Requirements Bachelors degree required Paralegal certificate from an accrediate program required Experience filing patent applications, responses to Office Actions, Information Disclosure Statements, and other correspondence with the U.S. Patent and Trademark Office (USPTO), and preparation of routine client reporting correspondence in connection with such filings. Experience with the USPTO's electronic filing system (PAIR) Experience handing patent annuity payments and coordinating payments by third-party vendors (such as CPI). Good communication skills, both written and verbal

Small Lake Merritt, Oakland law firm seeks full-time File Clerk/Admin Assistant for an in-office position (no remote). M-F, 8:30-5pm. Professional-casual office. We are looking for someone who wants to be a File Clerk/Admin Assistant, not someone looking for work while in school or a filler position. We want someone long-term who wants to stay and grow with the firm. Prior professional office experience preferred. Prior law firm experience preferred. Office attire is professional-casual (no jeans). We are a paperless office. The salary range for this position is $41,600-48,000/yr. depending on experience. Duties will include but not be limited to: • Must be RELIABLE. Everyone relies on you to help maintain a smooth-running office. Your are expected to be in the office Monday through Friday, 8:30am to 5pm, with a half-hour lunch break. • Maintain cloud-based legal files, which requires scanning, distributing and filing the daily mail. • Scan newly received invoices, enter billing information for the invoices in billing system, file copies in filing system • Download documents received via Dropbox or similar, rename documents per office system, distribute as necessary, and file. • Create Dropbox folders, upload requested documents, provide Dropbox link via email. • Maintain cloud-based legal files, which requires scanning, distributing and filing the daily mail (both physical mail received and documents received via email). • Light lifting of files and banker’s boxes when needed. (We are a paperless office and this is rare.) • Enter invoices in billing system and file copies in filing system. Must be skilled in typing numbers. • Maintain and Enter calendar entries in system. • General office duties of Scanning, copying, incoming/outgoing mail and packages, kitchen duties of cleaning and restocking, assist with making coffee, stocking office supplies and kitchen snacks when delivered, office cleanliness, office projects, and other tasks as requested. • Office projects, including assistance with printing and assembly of trial binders and other tasks as requested. • Miscellaneous office projects that might include chair assembly of new chairs when received. • Office errands (walk to the bank a block away, and similar), all within walking distance. • Professional/casual environment, no perfume, no chewing gum, no jeans, no flip-flops – think small shared space and law firm professional. Please have the ability to easily learn new things, be adept, ask questions, be detail-oriented and able to follow directions. Perfectionists are welcome! Please have the ability to maintain an organized and accurate filing system. Accuracy is key. The successful candidate will be proficient in Microsoft Office (Word and Outlook), and Adobe Acrobat Pro. Reliable, punctual, occasional light lifting, ability to be flexible and collaborative. Must keyboard type a minimum of 60 wpm. College degree preferred. The successful candidate will be flexible with changing daily priorities, open to interruptions, and willing to learn. Must be discreet and understand that client information is confidential. Collegial, friendly work environment with competitive salary and benefits. Following the standard probationary period, we offer a comprehensive benefits package that includes 100% firm-paid medical, dental, and vision, 401(K) with firm contributions, paid vacation time off, paid sick leave, year-end bonuses, and annual salary reviews. Staff hours are M-F, 8:30-5pm with a half-hour lunch break. (Minimal overtime, if any.) Office is near Lake Merritt and conveniently located just a few blocks from the 20th Street BART station. This is an in-office position (no remote). The salary range for this position is $41,600-48,000/yr. depending on experience. Please reply with a resume, cover letter, and salary requirement. Due to the volume of resumes received, not every applicant will receive a reply. Only those chosen to continue the application process will be notified. Thank you.

A national law firm with offices in Newark, NJ is seeking a qualified and expereinced Patent Paralegal to join their team. The successful candidate will be responsible for filing patent applications, responding to Office Actions, Information Disclosure Statements, and other correspondence with the U.S. Patent and Trademark Office (USPTO), and preparing routine client reporting correspondence in connection with such filings, amongst additional tasks. Requirements Bachelors degree required Paralegal certificate from an accrediate program required Experience filing patent applications, responses to Office Actions, Information Disclosure Statements, and other correspondence with the U.S. Patent and Trademark Office (USPTO), and preparation of routine client reporting correspondence in connection with such filings. Experience with the USPTO's electronic filing system (PAIR) Experience handing patent annuity payments and coordinating payments by third-party vendors (such as CPI). Good communication skills, both written and verbal

Position: Paralegal Company: iSoftTek Solutions Inc iSoftTek Solutions Inc is seeking a highly motivated and detail-oriented Paralegal to join our legal team. As a Paralegal, you will provide support to attorneys by conducting legal research, drafting legal documents, and organizing case files. This is a great opportunity for someone who is passionate about the legal field and wants to contribute to a dynamic and growing organization. Requirements Responsibilities: Conduct legal research and prepare summaries of statutes and legal cases Assist attorneys in drafting legal documents, such as pleadings, contracts, and briefs Organize and maintain case files and documents Coordinate with clients, witnesses, and other parties involved in legal proceedings Prepare trial binders, exhibits, and other materials for court hearings Perform administrative tasks, such as scheduling appointments and managing calendars Assist with document review and discovery Requirements: Associate's degree in Paralegal Studies or related field Previous experience as a Paralegal or in a similar role preferred Strong organizational skills and attention to detail Excellent written and verbal communication skills Proficiency in legal research and document management software Ability to work independently and as part of a team