Junior Recruiter (Aurora)

WHO WE WANT TO HIRE A Billing and Financial Assistant to add to our Denver, Colorado-based team. An assistant who provides essential support to the Finance Manager and Billing Coordinator by managing daily bookkeeping, billing, and trust accounting tasks. This role ensures compliance with client guidelines, Firm policies, and legal trust accounting requirements, while supporting smooth financial operations. The ideal candidate is detail-oriented, organized, and maintains strict confidentiality. ABOUT THE FIRM Brown Gren Abraham & McCracken LLC (https://bgamlaw.com/)is a civil litigation defense Firm that provides comprehensive and responsive legal services to employers and insurers throughout Colorado, Arizona, and Utah. We're committed to giving our teams an amazing experience. When you join our Firm, we want you to feel valued, inspired, and a part of something greater. RESPONSIBILITIES Finance Support Record daily financial transactions, including deposits, payments, and journal entries. Reconcile bank, credit card, and client trust accounts monthly. Organize and code vendor invoices; prepare batches for approval. Maintain general ledger and trust account records. Prepare financial reports, spreadsheets, and audit documentation. Process medical invoice payments via Bill.com. Post client payments promptly to ensure up-to-date accounts receivable. Billing Support Generate draft invoices (pre-bills) for attorney review and track approvals. Post client payments promptly and monitor outstanding balances. Maintain billing system data, including client/matter details and rates. Enter billing adjustments, write-offs, and corrections. Assist with invoice appeals and monthly accrual reports. Additional Support Duties (as backup) Onboard new employees into billing platforms. Open new files and run conflict checks. Download and manage incoming ShareFile data. Maintain closed file checklist with paralegals. Download medical records and distribute incoming faxes. Automate billing software tasks. Serve as a backup to the Finance Manager by depositing incoming payments and processing reimbursements as directed. Requirements Qualifications An associate degree in Accounting, Finance, or related field is required; a bachelor’s degree is preferred. 2+ years of bookkeeping or billing experience; legal/professional services strongly preferred. Familiarity with legal trust accounting rules is a plus. Proficiency in accounting/billing software (QuickBooks, Clio, LEAP, Timeslips) and Microsoft Office. Strong attention to detail, organizational skills, and confidentiality. Effective communication and teamwork skills. Physical Requirements Ability to remain in a stationary position for prolonged periods. Must occasionally lift and move up to 15 lbs. Benefits WHAT WE OFFER Compensation range: $52,000 - $60,000/yr (DOE) Medical insurance, Employee Assistance Program (EAP), Health Savings Account, and GYM Reimbursement Program Dental Insurance Vision insurance Accident insurance 401(k) retirement savings plan/immediate 100% vesting Flexible working hours Casual but professional work environment Ability to work a hybrid remote schedule.

* * * Apply only through this ad, with your resume as an attachment. * * * This is an IN-OFFICE position – not possible for remote work. PAY + BENEFITS : $26 per hour, plus benefits after 60 days, which is healthcare 80%, dental and vision 50%, life insurance, 401K after 6 months, and 2 weeks vacation time. We're a great company to stay with and grow with – could be a "forever home" for the right candidate. HOURS : 7:30 AM to 4:00 PM, Full Time, Monday thru Friday, with half hour lunch breaks. ABOUT US : Kindness rules, and we’re good to our people…great to our customers! They’re the reason we stay busy and have been in business for decades, so clients get our full attention. We’re a pleasant office/warehouse combo right off the 5 freeway near the Burbank Airport. We provide job security for those who consistently bring their A-game, so this position can be a career. Our product line is surprisingly fun, and we sincerely care about quality, so if a customer needs assistance, we are ON it. We need a like-minded, authentic individual with the best work ethic. Our ideal candidate is... • Mindful. Present. Reliable! Has integrity. • Always down to help, friendly and chill. • Can type FAST, yet also ACCURATE. • Self starter, does not like being idle. • Can hustle – understands sense of urgency. • Calm demeanor – grace under pressure. • Know how to re-prioritize as plans change. • Great at problem solving and communicating efficiently. • Quick learner. • Positive attitude. TASK LIST : – 5-star customer service – only the best! – Phone and email sales. We need a hustler who knows how to talk to customers. – Heavy Order Entry: up to 30 or more orders in one day. – Amazon + Walmart customer service and order processing. – Quotes for smaller orders (other reps here deal with bulk). – Arrange shipping for orders. – Take payments from customers over the phone. – Handle freight quotes and freight set up. – Respond to emails from customers and always give prompt answers. – Eye for detail, proofread, proof images and avoid mistakes. – Organized, good follow-up and will not drop tasks. – Able to re-prioritize as needs change + can go with the flow. – Move swiftly through customer service emails – good decision maker. – Know how to ask for help. – Good at problem solving and trouble shooting. – Assist with phones and other tasks to fill the time. – Good at handling different tasks on different days, and cover co-workers when they’re out. TO APPLY : Through this ad only, send your resume, plus if you share something unique and memorable about yourself in a cover letter, we love that. Thanks and good luck!

We are hiring an Administrative Assistant to work out of our San Francisco and Oakland Office! Responsibilities:  Plan, coordinate and execute exciting events for the office and company, working alongside office leader, including lunch and learns, companywide ERG events, office birthday/work anniversary events, office happy hours, office lunches, etc. Cultivate the office culture for internal and external clients. Work alongside all admins throughout the company to create a consistent and exciting office experience. Own the incoming and outgoing mail and package deliver process for the office. Fill out letters of transmittal as needed. Maintain the office kitchen, supply room and conference rooms, ensuring a high level of detail for a presentable office space. Assist in coordinating desk, office, and conference room reservations when needed. Assist with adding visitors to the building security list. Assist in coordinating with property management, including floor warden duties. Assist office leadership with expense reports. Assist with ordering insurance certificates as needed. Assist accounting with invoice backup. Help with miscellaneous projects and tasks for the office and company as needed. Requirements Excellent organizational skills. Proficient in Microsoft Office Suite Self - starter Strong communication skills 1-3 years applicable experience supporting an office with administrative duties. Strong preference for those with experience in the AEC industry. Work schedule: Monday-Thursday 20 hours per week 10:00am-3:30pm in San Francisco Expected to travel and work out of the Oakland office on Wednesdays Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations. Work Conditions:  Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment.  Travel to other BKF locations and client sites may be required.  Benefits The typical base salary range for this position is $24.00 - $30.00 an hour and will vary depending on skills, experience, education, and geographical location. This is an hourly position paid biweekly. Competitive salaries, end of year bonuses, profit sharing, and 401k. Generous vacation and sick time packages, pro-rated for part-time employees 8 Paid Holidays Education reimbursement, Paid annual dues for professional and societal organizations. BKF Engineers provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BKF Engineers does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF Engineers, BKF Engineers reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

We are a family-owned clothing company based in San Rafael in search of an office administrator/ receptionist. This is an ideal opportunity for a polished, articulate, and enthusiastic candidate who enjoys providing excellent customer service in a fast-paced office. We are looking for an engaging individual to act as the face and voice of the company as they greet outside contacts, respond to inquiries (both internal and external), and provide the highest level of customer service to both external guests and internal team members. As a candidate, you should have a professional demeanor and excellent interpersonal skills that will ensure your success in this highly visible role. You’d exhibit a diplomatic savvy and EQ skill set to interact with entrepreneurs, high-profile guests, investors, and vendors alike. Further, you’ll need the ability to prioritize and multi-task while paying close attention to detail. Key Responsibilities: • General administrative duties include but are not limited to mail and package management, meeting rooms, ordering office supplies, facilities, IT and general upkeep. • Order entry and related customer service. • Report regular operational updates. • Manage site emergency action plans, continuously reviewing and revising to ensure effectiveness; respond to emergency situations on-site (when needed) • Good project management skills and the ability to handle tight deadlines and work on simultaneous projects with little direction. • Ability to be on-site 5 days a week • Assist with the accounting team as needed Desired Skills and Experience: • 3 years in office administrative or customer service-oriented operational role • Excellent organizational skills with the ability to calmly juggle competing priorities and manage workflow • Strong interpersonal skills, demonstrated ability to interface with guests, other administrative assistants, and team members of all levels • Ability to motivate and lead self and others to deliver results in a collaborative environment • Strong teamwork and project-related skills, ensuring open communication channels across multiple functions and departments • A high degree of professionalism and ability to maintain confidentiality • Impeccable attention to detail

Job Summary We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional front desk support and administrative assistance to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, be detail-oriented, and have the ability to manage multiple tasks efficiently in a fast-paced environment. Job Type: Full-time Pay: $18.50 per hour Responsibilities Greet and assist visitors and clients in a friendly and professional manner. Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel. Maintain an organized front desk area and ensure all office supplies are stocked. Schedule appointments and manage calendars for staff members. Perform data entry tasks and maintain accurate records. Assist with customer support inquiries, providing information as needed. Support office management tasks including filing, copying, and document preparation. Collaborate with team members to ensure efficient office operations. Handle confidential information with discretion. If you are looking for an opportunity to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this position. Requirements Previous experience as a receptionist or administrative assistant is preferred. Strong organizational skills with the ability to prioritize tasks effectively. Excellent time management skills to meet deadlines in a busy environment. Bilingual abilities are a plus, enhancing communication with diverse clients. Familiarity with office management procedures and basic computer software (e.g., Microsoft Office Suite). Experience in medical or dental reception is advantageous but not required. Strong interpersonal skills with a customer-focused attitude. Ability to work independently as well as part of a team. Benefits 401(k) Flexible schedule Paid time off

Immediate opening for assistant to Billing Manager/ Executive Director who will work 10-7PM as needed (May vary depending on Administrator's schedule) Monday through Friday full time. Health benefits after 3 month training period and 401K with matching from employer after one year. Job Tasks include: Heavy data entry, computer skills a must Phoning insurance companies to check home health benefits and authorization for services Typing/Computer skills Payroll/Billing skills (PREFER SOMEONE WHO KNOWS ADP PAYROLL PROGRAM) Data entry and filing (Accurate skills ) Phone calls- telemarketing, pleasant professional phone manner Very detailed filing of confidential documents Payroll/Bookkeeping (will train as needed)~ Quickbooks Telemarketing calls and setting up appointments Assist in staffing, reception, human resources, billing & payroll Ability to multi-task. Prefer someone who is quiet, business like, professional who stays out of office politics. Need someone very trustworthy and confidential as you will see many confidential financial documents and would be involved in banking for the business. Experienced in office skills and bookkeeping skills. Willing to work overtime/week-ends occassionally. Mainly Monday through Friday! SEND RESUME VIA EMAIL