PART TIME - REMOTE AND IN PERSON - ASSISTANT AND TASKER (Culver City)

Office Receptionist/Administration Assistant Well established Heating and Air Conditioning Company in business for over 42 years is looking for a full time Reception/Administration assistant to join our team. We are looking for a professional person that has excellent skills in customer service, answering phones, communication and organization. Computer skills to include Emailing, use of Microsoft office programs including Excel, Word and Outlook. A positive attitude and good work ethic is a must. If you take pride in your work, are detail oriented and would like to be part of a team that strives for excellence please contact us. Please respond including your resume. Education: High School Diploma or GED required Primary Responsibilities • Answer phones and direct calls • Greet and help walk in customers • Schedule appointments for consultants • Assist with Service dispatching • Manage documentation of OSHA and safety program requirements • Maintain Vehicle Service records • Manage and order office supplies as needed. • Assist with accounts Receivable taking deposits and payments • Filing of hard copy and digital project files • Data entry Qualifications: • Have a positive attitude and be able to work with a team • Must have experience working in an office environment • Strong interpersonal, organizational and planning skills • Proficient with Microsoft Office 365 (Outlook, Word, Excel) • Have excellent written and communication skills • Geographical knowledge of local area or map reading skills • Minimum typing speed 45words per minute • Must have good time-management skills, be able to multi task and prioritize duties while being interrupted and be able to cope with high pressure situations. • Self-starter and quick learner Job Conditions The employee must have their own method of dependable transportation and work full time during normal business hours Monday through Friday. Overtime and some weekend work may be needed. The employee must be able to sit and/or stand for long periods of time. At times this position may be required to lift over 25 lbs. The employee will be required to have the ability to stoop, kneel and handle objects for filing. Benefits: • Competitive wages with spiffs • Medical Dental and Vision Insurance 100% Paid • 401K Program • Yearly Bonus • Life insurance • Paid vacation, Holidays 40Hrs week Compensation $18-24Hr DOE Quality Heating is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

The Experience Senior Living Team is comprised of dynamic professionals that are fueled by their passion to empower people as they grow older to live life to the fullest. They are creators, architects, nurses, researchers, programmers, marketers, facilitators, developers, investors, and caregivers, all focused on making a positive impact on the lives of residents, their families and team members. We are looking for a Concierge to join our amazing team! Responsibilities: Serves as a point of contact for needs, requests, and complaints for all residents, families, guests, vendors, and staff. Has a solid understanding of ‘who’ the customer is and provides a level of service that is positive and rememberable. Understands the customer’s needs, requests and / or concerns and assists in providing them with personalized solutions.  Answers the phone within 3 rings; determine the nature of the call to either relay information or route the call as appropriate. Takes detailed messages with name, date, time, return phone number and any additional information that is pertinent at the time of the call.  Ensures the message is received by the intended person in a timely manner. Coordinates services for residents and their families (especially out of town guests), this would include but not be limited to the following: dry cleaning, grocery and drug store delivery, dinner reservations, beauty parlor services, theater, and movie tickets, as well as transportation to and from events, appointments and errand running.  The Concierge will follow up after services were rendered to confirm that all was satisfactory Connects with all new residents and families within the first week of arrival to introduce oneself, welcome them to the community, provide information on the concierge services for the community. Answers questions and directs appropriately to nearby community resources. Coordinates the community’s transportation schedule. This would mean to monitor the sign-up sheet for all requests, ensuring there are no conflicts for the chauffer.  Provide written confirmation to all parties to ensure a smooth and pleasant experience. Serves as a liaison between the culinary department and guest meal reservations. Provide written confirmation on the reservation to all parties to ensure a smooth and pleasant experience.  Make reminder calls to residents who are not in the dining room, maintaining RSVP lists for community events, family events and special meals that are held throughout the year. Maintains security of the community by following procedures, monitoring logbooks to include resident and guest sign-in and sign-out logs. Maintains a safe, clean, and organized reception, lobby, and welcome area by complying with procedures, rules, and regulations. Receive and sort incoming mail. Deliver mail as appropriate. Receive and log all packages that arrive at the community. May perform other duties as assigned. Requirements Experience as a Concierge, or experience in a customer service role is preferred. One (1) to two (2) years of working with seniors preferred. Demonstrates an ability to use independent judgement and discretion to make decisions on what is in the best interest of the customer who you are currently serving. Ability to communicate verbally, in writing, and through pictures when necessary. Able to exude confidence and patience with all interactions. Ability to manage time efficiently. Able to operate standard office equipment. Ability to utilize technology effectively and efficiently, including use of computers, iPad/tablet, Word programming, internet access, and email.  The position may require driving responsibilities; must possess a valid driver’s license with an acceptable driving record per company’s Motor Vehicle Policy. Able to think creatively and independently to meet worthwhile objectives. Able to be innovative to create and generate solutions. Able to act in solving problems, while exhibiting judgment and a realistic understanding of the issues. Able to use reason, even when dealing with emotional topics.  Identifies, obtains, and effectively allocates the resources required to achieve applicable goals. Able to relate to routine operations in a manner that is consistent with existing solutions to problems. Able to work with people in such a manner to support the company’s culture, work in a team setting to accomplish goals and get results. Expected to be punctual, neat, clean, and professional in appearance. Ability to work varied schedules to include weekends, evenings, and holidays.  Benefits We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.

Project Coordinator / Project Engineer - Estimating, Full Time (San Diego) Compensation: $65,000 - $90,000 / Annual Salary + Plus Benefits, DOE Successful San Diego Striping & Pavement Marking Contractor is willing to pay top dollar for a highly qualified Professional! Candidate must pay attention to detail, and follow through with customer needs. We are looking for a dedicated team player with the ability to prioritize tasks and direct their time efficiently. Must be able to attend meetings, understand job specifications, send submittals, work on takeoffs, and coordinate schedules. Key Responsibilities: Assist Project Manager / Estimators Maintain spreadsheets Send Submittals Assist with Ordering Materials Manage documentation on Change Orders, RFI’s, and Purchase Orders Qualifications: Must have a minimum of 2 years construction experience. Able to read plans and understand project requirements and specifications. Strong computer skills with proficiency in Excel, Word, and Outlook Effective analytical and problem solving ability is a must. Our Ideal Candidate Has: Previous Estimating / Project Management Experience Previous Striping Experience Construction Experience Requirements: HS Diploma or equivalent, (some College preferred) Valid CA Driver’s License Ability to Pass a Background Check and Drug Test for School /Airport / Military Base Clearance EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet.

Executive Administrative Assistant (Bilingual Japanese/English) Publicly-traded Company - Confidential  On-site with some flexibility Reports to: Executive Leadership  The Executive Assistant will be a trusted partner to senior leaders of a recognized TIME100 most influential companies, providing comprehensive, high-level administrative support in both Japanese and English. This role requires exceptional organizational, communication, and intercultural skills to effectively support global executives and bridge operations between the U.S. and headquarters in Japan. Key responsibilities include managing the executives’ schedule, coordinating international meetings and travel, translating documents and communications, and serving as a liaison between Japanese/English-speaking stakeholders. The ideal candidate will demonstrate exceptional discretion, professionalism, and a deep understanding of Japanese business culture and communication etiquette. Accountabilities Manage day-to-day executive support, including calendar management, meeting coordination, travel arrangements, and expense reporting. Translate correspondence, documents, and meeting materials (Japanese ↔ English) with precision and professionalism. Facilitate communication between U.S.-based executives and executives headquartered in Japan. Bridge communication and cultural differences between Japanese and American teams. Ensure cultural norms and protocols are respected in internal and external interactions. Schedule and organize executive meetings, including preparing agendas, taking minutes, tracking follow-ups, and coordinating logistics. Draft, edit, and format executive-level communications, reports, and presentations in both English and Japanese. Handle sensitive and proprietary information with the highest level of confidentiality and judgment. Assist with light accounting tasks (such as invoice tracking and reconciliation), budget coordination, and special projects as assigned. Requirements Native or near-native fluency in Japanese, with fluent English proficiency (verbal and written), is required. Minimum of 3–5 years supporting senior executives in a corporate or multinational environment. Experience in Japanese companies or joint ventures is highly desirable. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Familiarity with basic accounting tools or systems is a plus. Strong understanding of Japanese business etiquette and communication practices. Demonstrated ability to operate effectively in multicultural settings. Highly organized, detail-oriented, proactive, and capable of managing multiple priorities with grace and discretion. Preferred, not required: Experience in the manufacturing, recycling, or logistics industries Previous support role in a Japanese-owned or joint-venture company Familiarity with enterprise software systems and project management tools Benefits Competitive salary and top-rate benefits package including matching 401K, strong PTO, exceptional healthcare and wellness, and a bonus plan Opportunity to work closely with a global leadership team A collaborative, mission-driven culture focused on sustainability and innovation

Busy law office is looking for full time/ or part time Spanish Speaking Receptionist. The right candidate must be able to multi task and have great communication skills. Salary is based on experience

We are a multifaceted team that manages multiple companies within one umbrella organization. Due to our continued growth and expansion, we are seeking a highly organized and proactive executive assistant for the CFO to provide top-tier administrative and strategic support to our chief financial officer. Job Overview: The Executive Assistant to the CFO will play a pivotal role in ensuring the smooth operation of the Finance Department. This individual will manage schedules, coordinate meetings, handle confidential information, and provide operational support to enhance the CFO’s effectiveness. Key Responsibilities: Manage the CFO’s calendar, scheduling meetings, appointments, and travel arrangements. Prepare reports, presentations, and financial documents as required. Serve as the primary point of contact between the CFO and internal/external stakeholders. Coordinate and organize executive meetings, including agenda preparation and minutes taking. Handle confidential and sensitive information with discretion. Assist in special projects and strategic initiatives as assigned. Support financial department operations by managing key administrative tasks. Draft and review correspondence on behalf of the CFO. Requirements Bachelor’s degree in Business Administration, Finance, or a related field preferred. Proven experience as an Executive Assistant, ideally within a financial or corporate environment. Strong organizational and time-management skills with the ability to multitask. Proficiency in Microsoft Office Suite and financial management software. Excellent communication and interpersonal skills. High level of professionalism, discretion, and attention to detail. Ability to work independently and handle complex, fast-paced environments.