Office Manager (La Mesa)

The Office Administrator plays a crucial role in maintaining daily office operations, providing essential support to the team, and ensuring efficient workflow within the organization. This role handles a variety of administrative duties, from managing communications and scheduling to maintaining records and coordinating office resources. The ideal candidate is highly organized, detail oriented, and capable of handling multiple tasks in a dynamic work environment. The Office Administrator will be held to a standard involving KPI's including: 1) Cycle time for new job check in 2) Error rate for job check in 3) Sales Rep Marketing Request Fulfillment 4)On site sales support related to onboarding/offboarding Key Responsibilities Handle incoming and outgoing communications, including phone calls, emails, and mail distribution. Organize and maintain office files, records, and documents to ensure easy access and confidentiality. Manage schedules for team members, coordinate meetings, and book conference rooms or virtual meeting links. Assist in the planning and coordination of internal events, team meetings, and training sessions. Maintain a shared calendar, keeping track of appointments, deadlines, and key dates. Prepare documents, reports, and presentations, ensuring accuracy and adherence to company formatting guidelines. Perform data entry tasks, ensuring data is accurate, complete, and up to date across various platforms. Assist in drafting and proofreading internal and external communications. Office and Inventory Management: Oversee office supplies, manage inventory, and coordinate with vendors for restocking and maintenance as needed. Track and manage office related expenses, processing purchase orders and invoices. Support onboarding of new employees by preparing workstations and coordinating necessary resources. Administrative Support to Departments: Provide administrative assistance to specific departments as needed, including project support and coordinating resources. Act as a liaison for internal departments, facilitating communication and maintaining workflow efficiency. Process jobs and daily use of CRM as needed Additional Duties as Assigned Qualifications High school diploma or equivalent required; associate’s degree or relevant certification is a plus. 2 years of experience in an administrative support or office assistant role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to multitask, prioritize, and work independently with minimal supervision. This role is ideal for someone with strong organizational skills who enjoys working in a team oriented environment and managing various administrative tasks essential to keeping the office running smoothly.  Requirements Typically requires a high school degree and at least 1 years of experience. Previous Administrative assistant experience  Previous experience working in an office environment Excellent written and verbal communication skills Benefits Part Time Salary - $20 - $22 per hour

We are seeking experienced and dedicated Property Managers and Assistant Property Managers to join our team. We have a few position we are looking to fill through out San Diego. (North County San Diego, East County San Diego and Central San Diego) In these roles, you will work as a team to oversee daily operations, provide excellent customer service, and ensure the property runs smoothly. Manager Role – Manage and oversee property operations, ensuring residents satisfaction. Supervise staff and coordinate with vendors Making sure property finances are up to date and in order Organizing and paying property bills and fees Preparing all lease-related paperwork, move in and move outs in a timely and accurate manner. Ensuring timely collection of rents and fees Overseeing the installation, maintenance, and repair of equipment and machinery Overseeing daily administration of the property Troubleshooting and responding to after-hours issues regarding the facility Requirements for Property Manager: • At least 3-4 consecutive years of recent previous experience as a Property Manager • Strong leadership, organizational, and communication skills • Ability to manage a team and property operations efficiently Assistant Property Manager- To assist management with all daily operations listed above and any item that helps with daily administration of the property. Requirements for Assistant Manager: • At least 2-3 years of recent previous experience as assistant property management or an assistant in a related field • Excellent communication and customer service skills • Ability to assist in managing daily operations ** THIS IS NOT A LIVE ONSITE POSITION ** You will work in the on-site location office Shift: Standard hours from 8 AM to 6 PM (Sunday -Thursday or Tuesday - Saturday) with weekend availability as needed. Compensation DOE: Property Manager $26-$30 / Assistant PM $25-$28 Call or text for questions : 858-939-9001, email over your resume and what position you are interested in for consideration.

LOCATION: Addison Area, near Keller Springs Park. Zip Code: 75248. SCHEDULE: Full Time | Monday - Friday 8:00 am to 5 pm. Some evening work to attend social events. SALARY: $21 - $24 hourly. This Administrative Assistant provides a wide variety of administrative support services. Performs office work directly related to property management and the general business operations of the associations. Also provides exemplary service in a manner consistent with the values and mission of Worth Ross Management Company. Performs all responsibilities while demonstrating outstanding customer service skills. This includes working interdepartmentally, as well as, residents and vendors.  Possess excellent computer skills with Excel and Word.  Able to prepare written correspondence as needed.  Maintains a working knowledge of the Condominium Association Documents.  Assists residents with questions and concerns.  Updating homeowner accounts.   Inputs/Processes/Closes work orders as directed by Community Association Manager.   Collecting vendor bids as needed.   Inputs/Processes/Closes compliance violations as directed by Community Association Manager.   Scanning and uploading documents.  Maintain and assign pool cards, gate remotes/codes, and gates.  Assist in meeting preparation and scheduling as needed.  Other duties as assigned.  On-call as directed by General Manager.  Answers the telephone promptly using proper telephone etiquette.  Maintains a professional manner at all times.  Maintains a neat, clean, organized and safe work environment.  Requirements PHYSICAL DEMANDS Requires typing, grasping, writing, standing, sitting, walking, repetitive motions, visual acuity, hearing, writing, and excellent speaking ability.    EDUCATION/EXPERIENCE Education: High school graduate or equivalent. Ability to read, speak, write, and understand the primary language(s) of the workplace.  Experience: Previous experience in a condominium, hotel or apartment management organization. Experience with word processing and spreadsheet software.  Benefits Medical Dental Vision Short term disability (STD) Long term disability (LTD) Employee assistance program (EAP) Identity theft protection Pet insurance  Retirement Paid Time Off (PTO)

Location: 3142 Tiger Run Court #108, Carlsbad, CA 92010 About Us: TNTDNB.com is a leading company committed to delivering projects on time, on budget, and with guaranteed quality. We are enlarging our office to create an umbrella over our Project Managers, ensuring a smooth workflow so they can focus on securing more jobs. Job Description: We are seeking a dedicated and organized In-House Production Manager to oversee all project files, manage timelines, and ensure efficient financial and operational processes. This role is crucial for protecting our company and maintaining an efficient workplace. The ideal candidate will have strong experience in file management and construction processes. Key Responsibilities: Act as the primary contact for Project Managers (PMs) on any file-related issues and assist them with their daily tasks, including financial and paperwork matters. Oversee all project files, manage timelines, and organize files on the company drive. Be responsible for managing all subcontractors, ensuring they have active licenses, insurance, and additional insured status. Receive all bids from PMs and ensure detailed subcontractor agreements are current. Create payment requests weekly for jobs based on understanding the job process and money received. Pay subcontractors for material prior to job start, with this amount redacted from the total bid (licensed subcontractors only). Process material payments on Wednesday and subcontractor payments on Friday. Update all file expenses in the timeline and provide updates to accounting. Handle permit submittals and follow up on the entire process. Schedule and call for inspections. Receive and schedule shipments to job sites (deliveries for Cameron, PMs, and homeowners). Advertise for and find new licensed subcontractors, including conducting interviews and lining them up for potential work. Understand how to write contracts and scopes of work, and send them to homeowners. Qualifications: Proven experience in production or project management with strong file management skills. Strong organizational and communication skills. Ability to manage subcontractor relationships and ensure compliance. Familiarity with permitting processes, construction documentation, and financial tracking in a project environment. Experience in drafting contracts and scopes of work. To Apply: Please submit your resume and cover letter to Tamari@tntdnb.com Please add 2 reasons why you can be the right person for this job.

The Position Our client is seeking to fill a Loan Administrative Assistant role in the Chicago, IL market. The successful candidate will provide administrative support for multiple loan officers. The position offers a generous salary of up to $55K and a full benefits package. (This is not a remote position). Loan Administrative Assistant responsibilities include: Processing loan files, creating loan documents, and interacting with outside vendors to order appraisals, title work, track insurance, and obtain various standard reports or supporting documentation. Managing the workflow process to ensure loan requests move efficiently through all stages. Providing general loan servicing. Ordering, compiling and reviewing due diligence for new and renewed loan transactions. Preparing commercial loan documents and files within specified time limits to meet all crucial deadlines. Ensuring all loan documentation is complete, accurate, verified, and that it complies with the bank policies and state and federal regulations and policies. Ordering, gathering, and verifying background information on loan applicants and their business by conducting follow-up applicant interviews, obtaining credit bureau reports, business income statements, appraisals, title insurance, and other necessary verification documentation. Interviewing customer loan applicants to gather basic information concerning their business loan needs. Performing loan transactions efficiently, accurately, and in a professional manner while providing quality customer service focused on building strong business relationships. Tracking insurance, taxes (real estate), and borrower financial information ensuring continued compliance with all loan requirements. Calculating loan payoffs, processing interest payments and when the loan is paid, terminating collateral liens or holds. Taking the initiative to follow-up, escalate, or seek additional resources to ensure customer satisfaction in a timely manner. Assuming other duties and responsibilities as assigned by the manager. Cross-training in loan documentation. Requirements Who Are You? You’re someone who wants to influence your own development. You’re looking for an opportunity where you can pursue your interests and your passion. Where a job title is not considered the final definition of who you are, but merely the starting point for your future. You also bring the following skills and experience: High School diploma or GED. Five or more years of commercial mortgage processing experience is required. Five or more years working in loan operations or loan documentation with specific experience in due diligence review and loan documentation. Experience with LaserPro required. Solid working knowledge of mortgage title insurance, hazard insurance, and flood insurance as they pertain to loan collateral. Working knowledge of real estate and equipment appraisals required for loan collateral. Solid understanding of the most common loan reporting requirements such as HMDA and CRA as demonstrated by the ability to collect accurate data. Solid understanding of the core processing system as demonstrated by the ability to accurately process monetary transactions, loan maintenance, and resolve most balancing issues. Solid understanding of the basic requirements for perfecting a security lien. Benefits The position offers a generous salary of up to $55K and a full benefits package. (This is not a remote position).

Job Type: Full-Time Schedule: [ Monday–Friday, 7:45 AM – 4:45 PM] Salary: $18-35/hour based on experience with cosmetic incentives ⸻ About Us: We are a well-established, patient-focused medical practice with two dedicated physicians providing high-quality care in a supportive and professional environment. We are currently seeking an experienced and organized Front Desk Manager to lead our front office operations and ensure a smooth, welcoming experience for all patients. ⸻ Position Overview: The Front Desk Manager will oversee daily front office operations, supervise front desk staff, manage scheduling, and serve as a key point of contact for patients and providers. The ideal candidate is proactive, detail-oriented, and experienced in a medical office setting. ⸻ Key Responsibilities: • Oversee daily front desk operations, ensuring efficiency and professionalism • Supervise, train, and support front desk staff • Manage patient scheduling, check-in/check-out process, and appointment flow • Ensure accurate collection and verification of insurance and patient information • Resolve patient inquiries and concerns with a focus on excellent service • Collaborate with physicians and clinical staff for office coordination • Maintain front office supplies and equipment • Assist with billing support, prior authorizations, and referrals as needed • Uphold HIPAA and patient confidentiality standards at all times ⸻ Qualifications: • 2+ years of experience in a medical office front desk or management role • Strong knowledge of medical terminology, insurance verification, and EMR systems (e.g., Athenahealth, eClinicalWorks, or similar) • Excellent communication, organizational, and interpersonal skills • Ability to multitask and lead in a fast-paced environment • Professional demeanor and a patient-centered mindset • High school diploma or equivalent required; additional healthcare admin training or certifications a plus ⸻ Benefits: • Competitive salary • No nights or weekends • Cosmetic treatments at discounts • Opportunities for professional development • Supportive and collaborative work environment ⸻ To Apply: Please submit your resume and a brief cover letter outlining your qualifications and experience