Business Office Manager (Full-Time) - Navion of New Bern

We’re looking for a part-time Administrative Assistant to support our Clinical Coordinator and CEO at Mindful Transformations. This role combines client support, office organization, and assisting with marketing, events, and community outreach. The ideal candidate is warm, highly organized, tech-savvy, and eager to learn, with comfort using platforms like Google Workspace, EHR (SimplePractice), Canva, and Kartra. At Mindful Transformations, we are more than a therapy practice , we are a community devoted to whole-person healing. Our team blends traditional therapy with holistic approaches, offering a space where clients feel deeply supported, seen, and empowered. We’re looking for someone who not only values the importance of mental health but is also open to holistic and energy-based approaches. Our practice is grounded in collaboration and care — both for our clients and for our team. Requirements Requirements Previous administrative experience preferred (healthcare or mental health setting a plus). Comfortable with technology: Google Workspace, EHR systems (SimplePractice preferred), Canva; Kartra experience a plus. Understanding of HIPAA compliance or willingness to learn quickly. Strong organizational skills with attention to detail and follow-through. Excellent written and verbal communication skills. Confident and professional when speaking with clients, community partners, and leadership. Ability to manage multiple tasks and adapt in a fast-paced environment. Willingness to learn new systems and processes quickly. Available for in-person work Monday–Thursday, 12–5 PM to start, with openness to expand schedule as the role grows. Looking for someone who can commit to staying with the practice for 2–5 years. Who You Are You believe in the power of mental health and are open to the integration of holistic practices and energy work. Warm, professional, and compassionate — you enjoy connecting with people and being part of a supportive team. A team player who’s willing to pitch in around the office — from light clean-up and organization to ordering supplies and keeping things running smoothly. Tech-savvy and a fast learner, with openness to new systems (Google Workspace, SimplePractice, Kartra, Canva). Highly organized and detail-oriented, with strong follow-through. Confident in communication, relationship-building, and billing conversations. Flexible, proactive, and aligned with a practice that values healing, mindfulness, and community. Benefits Compensation & Benefits $25/hour starting pay. Average of 20 hours per week to start. Opportunities for bonuses and additional pay for outreach activities. Cell phone stipend provided. CEU stipend for continuing education. Paid time off for part-time staff. Retirement plan participation available. Growth opportunities as the practice expands — potential for more hours, higher-level projects, and deeper involvement in events, marketing, and outreach.

A FinTech SaaS company located in Midtown, Manhattan is seeking to hire a Long-term Temporary Part-time Marketing Coordinator. This person will play a key role in organizing events for the marketing team and ensuring that everything runs smoothly. Administrative responsibilities include booking travel, organizing office space, managing inventory, and mailing packages. This role requires a proactive, organized, and friendly candidate who is ready to step in and provide administrative support to the team. You will work 4 days/week and will be in office Tuesday - Thursday from 9am - 6pm with the option to work remotely on Mondays or Fridays. Pay rate up to $32/hour DOE. Responsibilities Keep Monday boards updated - proactively plan for events logistics Book hotels, airfare, etc. for industry conferences Manage swag inventory Source and order new swag, as needed Ship swag and conference/booth materials to conferences Support upcoming tradeshows in the rest of Q4 and going into Q1 2026 (many of which you would largely own from a logistics perspective) Shipping (manage FedEx shipments and willing and able to pack and ship boxes that can be quite heavy ~35 lbs) Make payments to vendors Budget tracking and invoice submission Ideally, have kickoff calls on logistics with teams in advance of each event Qualifications Proficient in Excel/Google spreadsheets basics Familiar with or able to learn tech platforms similar to Monday.com Background in entry-level marketing/admin or events with the capability to fulfill the responsibilities above Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are looking for previous Production Artists to come back and join us for another season of processing orders across multiple products, ensuring they meet the customer’s satisfaction. Your role will involve image adjustments, proof-reading and some customer service. To be successful in this position, you should have basic knowledge of composition, photography and design. You should also have an eye for detail and be able to work independently at home. Ultimately, you will ensure our prints meet high-quality standards. The Ideal Candidate Be independent, detail oriented, creative, intelligent and enthusiastic Production Artist who is driven to exceed customers' expectations at every turn and is singularly devoted to their total satisfaction. Responsibilities & Qualifications The position will be a contact for external customers. Under limited supervision, this position is responsible for order processing, quality assurance, and post-sales inquiries. Must be able to work from home and have high speed internet. Responsibilities Include: Ensuring proper spelling and grammar in all card and stationery orders, as well as proper photo placement. Carrying out advanced image enhancements including but not limited to: color correction, brightness/contrast, redeye removal, object removal, blemish removal. Being completely dedicated to 100% customer satisfaction. Addressing customer questions relating to image quality and resolution. Other tasks and responsibilities as needed by the department. Requirements Must have worked with us previously during Q4. Proficiency in Photoshop Please submit updated resume as PDFs or a website link Working knowledge of Microsoft Office applications: Outlook & Word. Must live in the following States: CA, AZ, IL, MN, NJ, UT, WA, WI Must be available to work at least one day per weekend through December. Be available to work one of the following shifts: 8:30AM-5:30PM or 11:30AM-8:30PM or 3:30PM-12:30AM Pacific or 5:30PM and 10:30PM. We will adjust schedules based on order volume (demand) and expect a range from part-time to full-time with the possibility of some overtime. Benefits Hourly Rate: $19hr

Our client, a global leadership advisory and executive search firm, is seeking a Project Coordinator to join their team. They are looking for an individual who can be flexible, multitask, and prioritize in a fast-paced environment, with strong organization and communication skills. The hours are 8:30am - 5:30pm with some after-hours availability required. This role is onsite 5 days per week in Manhattan. Responsibilities: * Manage heavy scheduling and calendar coordination for clients, candidates, and internal meetings * Coordinate complex domestic and international travel for executive clients and candidates * Proofread, edit, and format client-facing materials including CVs, bios, and pitch presentations * Serve as project manager across executive search engagements, ensuring deadlines and deliverables are met * Maintain and update CRM/database records; run reports and track search progress * Communicate with C-suite executives and board-level clients in a professional, client-facing capacity Qualifications: * 5-7+ years of experience in a fast-paced executive support or project coordination role * Strong organizational skills with the ability to manage shifting priorities and high-volume scheduling * Exceptional writing, proofreading, and communication skills with executive presence * Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) * CRM/database management experience preferred * High emotional intelligence, resilience, and a proactive, solutions-oriented mindset Compensation/Benefits: * Up to $95K base salary + bonus + paid overtime * Generous PTO package * Medical, dental, and vision coverage * 401K with match * Tuition assistance, commuter benefits, and pet insurance Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The Law Offices of Samer Habbas & Associates, PC is seeking a part-time (20-30 hours per week)or full time (40 hours per week) Receptionist to join our dynamic team. The perfect candidate for this position will enhance the effectiveness of the firm by providing superior front desk and general office support. Responsibilities will include and are not limited to: Professionally manages a multi-line phone system with poise, ease and confidence Personable and professional in greeting all employees and guests (clients, candidates, vendors, etc.) Maintains a clean appearance of entrance area, front lobby, reception desk, breakroom, etc. Assists with file clerk duties such as scanning and labeling documents, etc. Validates parking tickets for business-related guests Maintains client confidence by keeping client/attorney information confidential Provides general office support; takes on new projects and initiatives as required Requirements 1-2 years of receptionist/front desk experience Superb communication etiquette (listening, verbal and written), and open to feedback and guidance Multi-line phone management skills a plus Strong interpersonal and relationship-building capabilities Collaborates well with others while independently motivated Customer-focused and willing to go above and beyond if necessary to meet the needs of the business/clients Approachable, personable, professional, and can navigate various personalities and situations with ease and confidence Proficient in Microsoft Office Suite, Google Workspace (and shipment procedures, a plus) Benefits Compensation $20.00 - $23.00 to start depending on experience Healthcare Retirement Plan (401k) & Profit Sharing Paid Time Off (PTO) Holidays Free Fitness Center Access Cellular Phone Allowance The Law Offices of Samer Habbas & Associates, PC is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Must provide eligibility to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Top global private equity firm is seeking a Temporary to Permanent Assistant to provide seamless administrative support to Executives on the Capital Solutions team. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures Screen incoming calls and greet guests in a professional and courteous manner Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination Schedule and organize conferences and off-sites including all related logistics Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed Provide phone coverage and back up assistance Perform other ad hoc tasks as assigned and required Qualifications: BA/BS degree preferred 5+ years of administrative support experience or training, or equivalent combination of education and experience Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines Ability to shift gears independently and demonstrate flexibility in different coverage assignments Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacyin all situations Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required Team-oriented and collaborative attitude is a must Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint Working knowledge of office administrative procedures and operating standard office equipment Experience supporting a group of executives in a corporate environment highly preferred Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)