Executive Assistant (new york city: manhattan)

The Community Manager is responsible for to overseeing and managing the daily operations, tasks and interactions within their assigned property. This position will also act as a liaison between the company and the community of residents by addressing resident issues and helping meet the needs of their community.  Job Duties for this role include: Collect rent payments and prepare payments for deposits  Processes and issues lease documentation for new residents. Provides park rules, and other community literature to new residents. Issues notices including, but not limited to Late Notices, Balance Notices or other legally required notices. Prepare court documents, agent for court, file eviction papers and oversee eviction proceedings for delinquent accounts.  Enforce rules, issue violations, and ensure violations are remedied in a timely manner. Complete and upload all prospect cards and information into rent software Follow up with prospective clients via phone and email.  Process tenant applications and enter prospect information into tracking system. Run background checks on new residents.  Show prospective residents’ homes available for sale. Address resident issues, record resident comments and seek to settle all non-monetary issues. Keep Manager apprised of appropriate resident relations information. Provide feedback and recommend improvements to assigned community. Act as the onsite contact for most 3rd party contractors, and applicants Oversee maintenance function and ensure the park is adequately maintained by ensuring all park infrastructure, common area, and homes are well maintained. Performs other related duties as assigned. Required Knowledge, Skills, Abilities  Proficiency in Microsoft Office Suite  Ability to learn and be proficient with operations system.   Proficiency in using computer software Excellent organizational skills and attention to detail Excellent written and verbal communication skills Familiarity of Fair Housing laws in assigned state and county Excellent customer service and interpersonal skills Self Motivated Comfortable being hands on and being on your feet Physical Job Requirements  Mobility to constantly alternate between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. 25% or more of the time will be spent walking around assigned properties daily. If you are organized, reliable, and have a will to succeed, we would love to meet you!  PI278338346 Apply

Position Overview:   The Sonoma County Paratransit (SCPT) Department provides a vital service to the some of the most vulnerable populations in Sonoma County. Reporting to the Associate Director, the Routing & Scheduling Specialist is responsible for professionally answering incoming calls, addressing customer inquiries, resolving client complaints, dispatching drivers, clearly and accurately documenting issues and occasionally scheduling Paratransit rides. Due to the nature of our community involvement and clientele, the Routing and Scheduling Specialist must thrive in a challenging work environment, enjoy making a difference in the lives of senior citizens and persons with disabilities, is a skilled problem solver that is mission driven and enjoys working within a team culture. In this role, you will play a crucial part in the smooth operation of our paratransit programs, ensuring that passengers have efficient and effective transportation services. connecting our clientele to the community.  This contribution to our community is a source of pride for CVNL. Creating a seamless bridge from customer service representatives to drivers as they are the creators of what is booked to what is going to be worked. Bringing solutions and real time strategies to help better customer service to our clients and efficiency to a driver's day.   Responsibilities Coordinate transportation routes and schedules, ensuring efficient and timely service for and nonprofit organizations.   Collaborate with transportation providers and community partners to secure transportation resources and optimize routing plans.  Dispatch drivers and provide them with clear instructions and support throughout their transportation assignments. Communicating routing changes and issues from clients to Drivers. Communicating up-to-date road conditions, hazards and changes to Drivers.  Maintain accurate records of transportation activities, including driver logs, trip details, and passenger information.  Monitor transportation operations to identify and address any issues or delays, taking appropriate action to mitigate disruptions.  Communicate with and manager vendors including routing and scheduling software.   Communicate with fellow office staff, drivers, and transportation providers to provide updates, address concerns, and ensure alignment of expectations.  Conduct regular evaluations and analysis to identify opportunities for process improvement and cost savings in transportation logistics.  Continuously evaluate and improve dispatch processes and protocols to enhance efficiency and effectiveness  Monitor and analyze transportation data to identify areas for improvement and implement strategies to enhance service effectiveness.  Accurate data entry, tracking and logging into database systems such as Novis & ADP  May cover Client Service Representative (CSR) position during absences.    Accurate record keeping of customer issues, requests, calls, complaints and compliments in appropriate logs.  Attend and participate in regular Paratransit & CVNL staff meetings & events.  Contributing to a safe and efficient workspace following company and Cal/OSHA guidelines  Other clerical duties as assigned.  Requirements Bachelor's degree in logistics, transportation management, or a related field preferred.  Proven experience in routing and scheduling, preferably in the nonprofit sector.  Ongoing compliance with Department of Transportation FTA required drug screening.  Strong organizational skills and the ability to manage multiple transportation assignments simultaneously.  Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.  Proficiency in using transportation management software and tools.  Knowledge of local transportation regulations and best practices.  Strong relationship and team culture building skills  Ability to handle a variety of concurrent tasks effectively with patience.  Flexibility to adapt to changing priorities and unforeseen circumstances.  Ability to use good judgement and set priorities.  Working knowledge of Microsoft Word, Outlook, department and organizational software and apps, Zoom, Basecamp.  Able to work effectively with people of all ages from a wide variety of backgrounds.  Highly motivated and results oriented with the ability to work independently and as a team player.  Physical Demands:  Ability to perform computer work. In addition to basic computer desk work, the employee is required to stand, walk, reach above shoulders, and climb or balance.  The employee may occasionally lift and/or move up to 25 lbs.   Expected Hours of Work/Travel:  Paratransit is seven-day a week operation. The Routing & Scheduling Specialist position is full-time, 5 days a week, 8 hours per day with occasional overtime. Shift times may vary ranging from 5:30am-2:30pm or 8:30am-5:30pm Monday-Friday or 7:30-4:00 or 9:00-5:30 Weekends. We are currently recruiting for the following shift: Mon: 10am-7pm, Tues: 11:30am-8:30pm, Wed: 11:30am-8:30pm, Thu: 10am-7pm, Fri: 10am-7pm Travel is not typical for this position.  This position is not eligible for remote work Benefits Vacation: 12 days in year 1, 15 days in year 2, 20 days in year 5. Sick: 11 Sick days per year Holidays: 13 days observed. Health Insurance with base plan 100% covered by employer. Vision and Dental Insurance. 403B Retirement Plans with 3.5% employer contribution after 12 months. Staff have regular opportunities to participate in professional development workshops and classes offered at CVNL Compensation: The budgeted starting hourly rate that CVNL reasonably expects to pay is $25.81-$27.38 depending on prior experience. Up to $28.20/hr with tenure. This takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, external market comparisons for similar positions in similar geographic locations and size. Offers are determined based on final candidate qualifications and experience. CVNL is an equal opportunity employer and makes employment decisions on the basis of qualifications. The Agency policy prohibits unlawful discrimination in any employment decision based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sexual orientation or any other basis protected by federal, state or local law or ordinance or regulation.

Full-time - FLEX / In-office / Monday - Friday / 6:30 a.m. - 1:30 p.m. Remote work may be an option after fully proven in the position. Service company located at 61st Ave / Grand has an opening for a Customer Service/Admin. Previous Office Manager Experience preferred. Minimum 3 years office experience required. This is a non-smoking office. We are looking for a highly motivated, positive individual that possesses strong phone and customer service skills. The job requires learning quickly and attention to detail. Duties include, but not limited to: answering phones, assisting customers, typing, faxing, e-mail marketing, equipment inventory, routing and dispatch, 'soft collections' and assisting with other projects as assigned. We are looking to fill a long-term position with an individual who takes pride in their work and an active role in learning everything about the company; Wearing many hats is often required. Candidate must make an effort to stay busy during slower periods and must focus on customer retention and acquisition. Our work environment is casual and relaxed, though professional appearance and presentation is of utmost importance Job requirements: Proficient in Excel, Word and Outlook, and Database experience Great English, grammar, spelling, and writing skills Must be willing to work as part of a team, and work well unsupervised Must be reliable, punctual, honest, have a great attitude Comfortable with routine/repetitive work Work well with customers, clients, and our field operators Self-Starter, Takes initiative Detail Oriented How to Apply: Please respond with a cover letter and resume detailing your previous experiences that demonstrate your ability to meet these requirements, or ability to grow into this job.

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Receptionist to join our Administrative team. The Receptionist will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life. The Receptionist will join our Administration team.  The ideal candidate must possess excellent communication and organization skills and understand front desk operations. For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know. Requirements High School diploma Bachelor's degree preferred and/or attending college with some experience in data, clerical, and administrative practices and procedures Who You Are A commitment to the mission and programs of HCZ Excellent oral and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to function well as part of a team and work independently Comfortable working in various urban settings and with diverse populations What You’ll Do Greet and welcome staff and visitors to the building Manage calls promptly and transfer information to the appropriate parties Responsible for tracking phone messages Answer questions and provide general organization-related information to visitors and callers Remain aware of staff movement in and out of the building Perform general administrative duties including, but not limited to, preparing letters and documents, photocopying, mailing, ordering supplies, processing invoices Receive, sort, and disseminate mail Ensure the reception area is always clean and presentable Collaborate with, but not limited to, our safety, afterschool, and athletic departments to help foster a welcoming, organized, and safe environment Perform other duties as assigned Schedule Summer: M-F 2p - 7p Fall: M-F 3p - 9p Benefits As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive.  Please take a look at our Part-Time benefits below.  Our exceptional Part-Time benefits include:  Career advancement Paid sick leave Employee referral bonus  Physical wellness discounts Commuter benefits Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.) The hourly rate for this position is $20 per hour. To be considered, interested applicants can apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children’s Zone is an EOE.

Key Responsibilities: • Answer incoming calls and respond to inquiries • Schedule appointments and manage calendar • Make outbound confirmation or follow-up calls • Enter data into CRM or scheduling software • Maintain polite and professional phone demeanor Note: the position is onsite in a nice friendly office in Calabasas. This is not a remote position. There is room for growth.

Hey YOU! We dare you to quit your boring job. We have the perfect position for you. Let’s talk! Now is the time to make your move! WHO ARE WE? Investment Property Group owns and operates 151 properties throughout 13 states! Our current portfolio exceeds 111 mobile home locations with 19,000+ spaces and 40 multi-family apartment communities, nearly 7,300 units! IPG has eight core values: Integrity, Persistency, Fun, Continuous Change, Ownership, Teamwork, Customer Service and Diversity! Does this sound like you? You’ll fit right in. What’s in it for you? $20.00 - $24.00 hourly, depending on qualifications, education, and prior experience  Schedule: Monday - Friday; 8am-5pm Awesome Company Culture! Job Description Summary We are seeking a dedicated Office Administrator to support the operations at Apple Tree, a 294-unit manufactured housing community in New Castle, CO. The Office Administrator oversees administrative tasks, coordinates resident relations, manages leasing documentation, and performs clerical and administrative functions to drive company success.  Key Responsibilities: Previous administrative experience, preferably in property management or housing communities Maintain accurate records, including resident files, invoices, and reports Assists with property inspections, work orders, and community events Strong interpersonal skills with the ability to foster positive relationships with residents and collaborate effectively with team members Exceptional time management and problem-solving skills Ability to handle conflict resolution, complaints, and provide a high level of customer service tailored to the community demographic Be able to identify areas for improvement and offer suggestions to improve the efficiency, productivity, and profitability of the property Ability to deliver excellent customer service, including responsiveness to tenant needs and community engagement Ability to handle complaints and ensure community standards are upheld Strong verbal and written communication skills to interact with tenants, contractors, and local authorities Must have a valid driver's license Requirements Qualifications & Requirements: Strong interpersonal skills with the ability to foster positive relationships with residents and collaborate effectively with team members Exceptional time management and problem-solving skills Ability to handle conflict resolution, complaints, and provide a high level of customer service tailored to the community demographic Experience with rent collection and delinquency management Be able to identify areas for improvement and offer suggestions to improve the efficiency, productivity, and profitability of the property Ability to deliver excellent customer service, including responsiveness to tenant needs and community engagement Ability to handle complaints and ensure community standards are upheld Strong verbal and written communication skills to interact with tenants, contractors, and local authorities Marketing and sales skills to promote vacant lots or homes and maintain high occupancy rates Proficiency in property management software (i.e., Yardi, CRM, Blue Moon, Rent Café, Vendor Café, Client Central) Strong communication skills and works well as a team Strong computer skills A positive attitude Must have a valid driver's license Benefits Benefits Comprehensive benefits package including Medical, Dental, and Vision insurance, Life Insurance, Health Savings Account, Employee Assistance Program, and more 401k with company match Accrued 4-weeks of paid time off (PTO) Employee Referral Program  Check out our Company and Community reviews!   https://www.ipgliving.com/careers https://www.ipgliving.com/resident-testimonials   If you are interested in having quick chat about this position, click apply now and we will reach out to you shortly! WE ARE PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER  Investment Property Group is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, creed, religion, sex, national origin, ancestry, age, marital status, protected veteran status, sexual orientation, gender identity or expression, genetic information, physical or mental disability or medical condition as defined by applicable equal opportunity laws. We celebrate diversity and are committed to creating an environment where all employees are respected, treated fairly, and given equal opportunities to thrive.