Operations Assistant - Orlando

We are a small boutique law firm in Uptown, Denver with a family feel. We have varied practice areas, from real estate and business law to medical malpractice defense. We are seeking to hire receptionist/legal office assistant/administrative assistant to join our team. A description of the required tasks is attached, but the ideal candidate is someone who can roll up their sleeves and help with whatever needs to be done. We also value someone who can take initiative and truly become a part of our work “family.” We consider skills learned/practiced through work-at-home (e.g., managing multiple kids’ sports schedules while planning meals and managing your family budget) to be highly relevant and are open to hiring someone who may have been out of the work force for an extended period. Preferred hours are 9-3 Monday through Friday, but we are flexible. Extended hours or a full-time role will be considered for the right candidate. Given the nature of the position, remote work is not available. Pay is $25 an hour with growth potential. To apply, please send the following to Heather with the subject line “Receptionist Application.” 1. Resume 2. Cover Letter that includes a description of your prior relevant experience, your experience performing detail-oriented work, and your interest in helping us serve our clients. We are an equal opportunity employer, and we encourage candidates from all backgrounds to apply. We consider all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, and any other protected status under applicable law. Legal Office Assistance Tasks (including, but not limited to) General Office Admin/Legal Office Assistance Answer phones Greet incoming clients/visitors/vendors Maintain conference room schedule Conference room set up/clean up Proof and send out correspondence Process incoming mail, go to post office as needed E-filing with the courts via CCEF Deadlining Receipt and distribution of faxes Coordinate birthday celebrations Distribute court rule books (annually) Physical filing Scanning Physical file creation as needed Help cover staff absences as needed Archiving Office Maintenance Tasks (including, but not limited to) Fill copier and printers Order office supplies, food Restock supplies in kitchen/bathrooms Tidy kitchen Load/unload dishwasher Empty trash and recycle as needed Monthly elevator maintenance Plant watering/care Office tidying as needed

The Office Administrator plays a crucial role in maintaining daily office operations, providing essential support to the team, and ensuring efficient workflow within the organization. This role handles a variety of administrative duties, from managing communications and scheduling to maintaining records and coordinating office resources. The ideal candidate is highly organized, detail oriented, and capable of handling multiple tasks in a dynamic work environment. The Office Administrator will be held to a standard involving KPI's including: 1) Cycle time for new job check in 2) Error rate for job check in 3) Sales Rep Marketing Request Fulfillment 4)On site sales support related to onboarding/offboarding Key Responsibilities Handle incoming and outgoing communications, including phone calls, emails, and mail distribution. Organize and maintain office files, records, and documents to ensure easy access and confidentiality. Manage schedules for team members, coordinate meetings, and book conference rooms or virtual meeting links. Assist in the planning and coordination of internal events, team meetings, and training sessions. Maintain a shared calendar, keeping track of appointments, deadlines, and key dates. Prepare documents, reports, and presentations, ensuring accuracy and adherence to company formatting guidelines. Perform data entry tasks, ensuring data is accurate, complete, and up to date across various platforms. Assist in drafting and proofreading internal and external communications. Office and Inventory Management: Oversee office supplies, manage inventory, and coordinate with vendors for restocking and maintenance as needed. Track and manage office related expenses, processing purchase orders and invoices. Support onboarding of new employees by preparing workstations and coordinating necessary resources. Administrative Support to Departments: Provide administrative assistance to specific departments as needed, including project support and coordinating resources. Act as a liaison for internal departments, facilitating communication and maintaining workflow efficiency. Process jobs and daily use of CRM as needed Additional Duties as Assigned Qualifications High school diploma or equivalent required; associate’s degree or relevant certification is a plus. 2 years of experience in an administrative support or office assistant role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to multitask, prioritize, and work independently with minimal supervision. This role is ideal for someone with strong organizational skills who enjoys working in a team oriented environment and managing various administrative tasks essential to keeping the office running smoothly.  Requirements Typically requires a high school degree and at least 1 years of experience. Previous Administrative assistant experience  Previous experience working in an office environment Excellent written and verbal communication skills Benefits Part Time Salary - $20 - $22 per hour

Self-motivated Proactive Independent Results-driven Goal-oriented Autonomous Disciplined Resourceful Reliable Accountable Good communicator, even about challenging things *Good at Managing Numerous Projects *Strong strategic thinker and be able to prioritize DESCRIPTION: For this unique part-time/virtual job, we are looking for an experienced Admin, current techy, with Customer service experience who is results drive, strategic, self-motivated, resourceful with high emotional intelligence and kind, centered, dedicated, experienced, and service-oriented Assistant / Office Manager with both current solid technical software experience and administrative office skills. This is a really fast-paced job with a lot of complex tasks in a small office, and in a changing environment. You need to enjoy working on a variety of projects simultaneously with a very small team. This is a fully-remote, part time, work-from-home position that requires use of your home office and cellphone. Most communication in this position is done via text, phone and online, and quick responses are expected during office hours. **Please ONLY INQUIRIES whose skills meet or are close to our specific requirements. Thank you! *Candidate must reside in the USA IDEAL OFFICE SKILLS: Works well with a small team Knows how to prioritize multiple items for a variety of ongoing tasks, and complete things in a timely manner Highly technically savvy and experienced with social media, word press, Google suite, database, MailChimp (or similar), and more High software experience to adapt and adjust to any software requirements, as well as have the personal and professional skills to support the Fire of Truth Satsanga office Solid writing and grammar skills, easily able to write mass email notes quickly and proofread Has proven experience as an office/business administrator or relevant role Organizes and communicates information in a clear informative way Willing to work 15 minutes on Sunday mornings 1-2x a month, in addition to other hours (see hours below) IDEAL PERSONAL SKILLS: Is an independent strategic thinker and can easily and independently manage multiple projects within limited hours Is motivated to complete projects and meet deadlines Is flexible in thinking; can adapt to the communication and work-styles of the organization Thoughtful and personable communicator Is kind and compassionate in interactions with team members and students Stays very calm under pressure Enjoys being part of a supportive nonprofit team Is available and adaptable A personal connection or thorough understanding of our (or similar) field; or similar spiritual teaching is preferable for this position MUST-HAVE TECHNICAL SKILLS: WordPress Dashboard Google Suite MailChimp or Similar Bonteria Fundraising, Program Database, Engagement Software tool (previously called EveryAction (experience will be helpful) Social media promotion and management (Youtube, Facebook, and/or others) Database Management (for email database, reporting, tracking) Payment tracking Appointment Booking software Setting up ZOOM calls & group meetings Other Software Programs and Skills we use include: Bonteria Fundraising software & mass emailing tool Mailchimp or Similar Todoist (nice to have project management software) Appointlet (for booking appointments) Basic knowledge of html (very helpful) Fundraising basics Zoom Researching online HOURS: Between 12-20 hours a week total. -- 8-10 of these hours are "basic office maintenance", see hours below. -- Another 8-10 hours a week on special projects at times that work for you. The position has about SET OFFICE HOURS working with Neelam and volunteers over the phone, text and online. The remainder of the hours are flexible. Virtual Office Hours needed are (Mountain Time) Tuesday Noon am - 3:00/4:00 PM Wednesday 9:30 AM - 12:30 PM Friday 11:00 AM - 3:00/4:00 PM Sunday 8:30 - 9:00 AM (15 minutes, 1-2x a month) PAY: $20- $25 per hour to start with, depending on experience * * IMPORTANT * * 2 STEPS NEEDED TO APPLY 1) Submit your resume to fotsmanager2@gmail.com AND please share briefly about yourself and what attracted you to this job. AND ALSO 2) Please confidentially answer our technical questionnaire in this google form to show that you have the skills and are really interested in this job. Only applications that we find in this Google Form will be reviewed. Google Form: https://forms.gle/6UKjrZJKKXG2Yogt9

LOCATION: Addison Area, near Keller Springs Park. Zip Code: 75248. SCHEDULE: Full Time | Monday - Friday 8:00 am to 5 pm. Some evening work to attend social events. SALARY: $21 - $24 hourly. This Administrative Assistant provides a wide variety of administrative support services. Performs office work directly related to property management and the general business operations of the associations. Also provides exemplary service in a manner consistent with the values and mission of Worth Ross Management Company. Performs all responsibilities while demonstrating outstanding customer service skills. This includes working interdepartmentally, as well as, residents and vendors.  Possess excellent computer skills with Excel and Word.  Able to prepare written correspondence as needed.  Maintains a working knowledge of the Condominium Association Documents.  Assists residents with questions and concerns.  Updating homeowner accounts.   Inputs/Processes/Closes work orders as directed by Community Association Manager.   Collecting vendor bids as needed.   Inputs/Processes/Closes compliance violations as directed by Community Association Manager.   Scanning and uploading documents.  Maintain and assign pool cards, gate remotes/codes, and gates.  Assist in meeting preparation and scheduling as needed.  Other duties as assigned.  On-call as directed by General Manager.  Answers the telephone promptly using proper telephone etiquette.  Maintains a professional manner at all times.  Maintains a neat, clean, organized and safe work environment.  Requirements PHYSICAL DEMANDS Requires typing, grasping, writing, standing, sitting, walking, repetitive motions, visual acuity, hearing, writing, and excellent speaking ability.    EDUCATION/EXPERIENCE Education: High school graduate or equivalent. Ability to read, speak, write, and understand the primary language(s) of the workplace.  Experience: Previous experience in a condominium, hotel or apartment management organization. Experience with word processing and spreadsheet software.  Benefits Medical Dental Vision Short term disability (STD) Long term disability (LTD) Employee assistance program (EAP) Identity theft protection Pet insurance  Retirement Paid Time Off (PTO)

We are seeking a motivated and organized Administrative Assistant to join our team full-time. You are detail-oriented, thrive in a fast-paced environment, and have excellent communication and customer service skills. This role is responsible for handling inbound calls, scheduling service appointments, managing administrative tasks, and ensuring a smooth and professional customer experience. KEY RESPONSIBILITIES: Answer incoming phone calls and emails from customers and vendors in a professional manner Schedule and coordinate service calls and installations with field technicians Maintain up-to-date technician calendars and job schedules Create and manage service tickets and documentation in company systems Provide administrative support including data entry, recordkeeping, and general office duties Assist with generating invoices and tracking billable work Communicate clearly with customers, technicians, and internal staff to ensure expectations are met Adapt to and perform effectively in a fast-paced, team-oriented environment QUALIFICATIONS: Previous experience in a dispatcher, administrative, or coordinator role (fire/life safety, construction or other service-based industry preferred) Strong verbal and written communication skills Strong organizational skills and attention to detail Comfortable with multitasking and shifting priorities under time constraints Proficiency in Microsoft Office (Word, Excel, Outlook) and online tools. High school diploma or equivalent required; post-secondary education is a plus BENEFITS: Competitive compensation based on experience. Health, dental, and vision insurance Paid time off and holidays Hours: Monday–Friday, 7:00 AM–3:30 PM

The Position Our client is seeking to fill a Loan Administrative Assistant role in the Chicago, IL market. The successful candidate will provide administrative support for multiple loan officers. The position offers a generous salary of up to $55K and a full benefits package. (This is not a remote position). Loan Administrative Assistant responsibilities include: Processing loan files, creating loan documents, and interacting with outside vendors to order appraisals, title work, track insurance, and obtain various standard reports or supporting documentation. Managing the workflow process to ensure loan requests move efficiently through all stages. Providing general loan servicing. Ordering, compiling and reviewing due diligence for new and renewed loan transactions. Preparing commercial loan documents and files within specified time limits to meet all crucial deadlines. Ensuring all loan documentation is complete, accurate, verified, and that it complies with the bank policies and state and federal regulations and policies. Ordering, gathering, and verifying background information on loan applicants and their business by conducting follow-up applicant interviews, obtaining credit bureau reports, business income statements, appraisals, title insurance, and other necessary verification documentation. Interviewing customer loan applicants to gather basic information concerning their business loan needs. Performing loan transactions efficiently, accurately, and in a professional manner while providing quality customer service focused on building strong business relationships. Tracking insurance, taxes (real estate), and borrower financial information ensuring continued compliance with all loan requirements. Calculating loan payoffs, processing interest payments and when the loan is paid, terminating collateral liens or holds. Taking the initiative to follow-up, escalate, or seek additional resources to ensure customer satisfaction in a timely manner. Assuming other duties and responsibilities as assigned by the manager. Cross-training in loan documentation. Requirements Who Are You? You’re someone who wants to influence your own development. You’re looking for an opportunity where you can pursue your interests and your passion. Where a job title is not considered the final definition of who you are, but merely the starting point for your future. You also bring the following skills and experience: High School diploma or GED. Five or more years of commercial mortgage processing experience is required. Five or more years working in loan operations or loan documentation with specific experience in due diligence review and loan documentation. Experience with LaserPro required. Solid working knowledge of mortgage title insurance, hazard insurance, and flood insurance as they pertain to loan collateral. Working knowledge of real estate and equipment appraisals required for loan collateral. Solid understanding of the most common loan reporting requirements such as HMDA and CRA as demonstrated by the ability to collect accurate data. Solid understanding of the core processing system as demonstrated by the ability to accurately process monetary transactions, loan maintenance, and resolve most balancing issues. Solid understanding of the basic requirements for perfecting a security lien. Benefits The position offers a generous salary of up to $55K and a full benefits package. (This is not a remote position).