OFFICE ASSISTANT (San Fernando)

Pay: $20.00 per hour Job description: Assistant for Personal and Business Support Role Overview: We are looking for a dedicated and organized assistant to provide personal and business support. This role involves handling various tasks to ensure smooth daily operations and maintaining an organized workflow. Responsibilities: Personal Support: - Conduct research on items to buy and provide recommendations. - Manage the calendar, set reminders for appointments, and send event reminders. - Be available to receive questions or instructions and handle research or reminders. Business Support: - Manage business emails, provide updates, learn email response preferences, utilize ChatGPT for drafting responses, and organize the inbox. - Assist with a large project to open a new facility by communicating with the architect, following up on permits, checking the Los Angeles Department of Building and Safety's website for updates, and coordinating with the architect’s team to ensure progress. - Perform research tasks like finding items on Alibaba, Amazon, eBay, or similar platforms, negotiating with suppliers, and assisting in drawing ideas using Photoshop or similar software. - Organize projects, updating tasks and duties as needed based on reminders or ideas. - Communicate with the project coordinator, William, to get updates, explain tasks, and follow up to ensure timely completion of tasks. - Work with social media, including posting on platforms like X, Facebook, and LinkedIn, using design software like Canva, and scheduling posts using Buffer. - Monitor Yelp and Google reviews, respond to new reviews, and show responses for approval, utilizing ChatGPT for drafting responses. - Reach out to key business employees for updates, summarize information using ChatGPT, and send regular updates on tasks and projects. - Organize and conduct meetings as needed. - Be available during morning drives to actively chat and log notes, capturing ideas and discussing the day's agenda and tasks. Qualifications: - Previous experience as a personal assistant is required. - Strong organizational and multitasking skills. - Excellent communication skills, both written and verbal. - Proficient in tools such as Wrike, Canva, ChatGPT, and Buffer (training can be provided if needed). - Familiarity with platforms like Alibaba, Amazon, eBay, or similar platforms for product sourcing, ensuring the best prices, and preparing purchases for approval. - Ability to work independently and meet deadlines. - Experience with social media management and basic graphic design is a plus. - Knowledge of virtual phone systems like RingCentral is advantageous. Job Type: Full-time Benefits: 401(k) Employee discount Health insurance Work Location: In person

WIN Warehouse is excited to announce a new job opportunity: Administrative Coordinator. The Administrative Coordinator will be responsible for the execution and reporting on a wide variety of administrative processes including: donation order tracking, accounts payable, accounts receivable, receiving and correspondence. The Administrative Coordinator will also be the initial point of contact for WIN’s nonprofit members, donors and vendors via telephone or in-person and will be responsible for connecting them with the appropriate staff member or service. Additional responsibilities include being a point of contact to provide service in our showroom, including stock keeping duties and light cleaning. The right candidate will be someone who will take ownership of the administrative processes involved with receiving in-kind donations with an emphasis on prompt gift acknowledgment. In addition, you should have basic bookkeeping skills and the ability to handle accounts receivable, accounts payable, and settlement reconciliations.  You should have exceptional people skills and communication skills as you will be dealing with corporate donors as well as people in all levels of nonprofit organizations, team members and vendors. Proven ability to efficiently operate various Windows software and Google Tools is a must.  Requirements Tasks and Responsibilities: Receive incoming calls and in-person visitors Generate letters of acknowledgment for corporate donors Process Accounts Receivable payments Account coding of Accounts Payable  Maintain files and correspondence (paper and digital) in accordance with WIN’s Record Retention and Document Destruction Policy Provide superior service to our members locating and obtaining donations in our showroom Balance and reconcile daily deposits Keep office supplies stocked and monitor office supply budget Keep showroom stocked, neat, and organized Run various reports  Continually improve administrative systems and processes  Keep your work area organized and safe  Competencies and requirements: Exceptional personal relations, written, and verbal communication skills  Maintain confidentiality of any proprietary data or personal information At least 2 years with customer service related or customer-facing experience  Be comfortable using many forms of communications including, but not limited to email, chat, phone, intercom,  Be proficient with everyday functions of a Windows PC  Be proficient with Microsoft Word and Excel Be able to learn how the financial and inventory systems relate to other aspects of our operation (like receiving, CRM and order management) Be willing to cross-train in other areas of the operation as opportunity permits  Work closely with the president, vice president of programs, member services coordinator, and warehouse manager Work independently or as part of an awesome team  Must be exceptionally organized and have strong abilities to multitask and prioritize  Be safety-minded  Have an infectious can-do attitude  Appreciate WIN’s mission and contributions to the non-profit community Benefits Compensation & Benefits $21.25/hour, 40 hours per week Exclusively first shift work Employer-sponsored health insurance Minimum of eight paid holidays annually One week paid vacation in first full year Paid sick leave accrual policy Company paid short-term disability insurance 403(b) retirement plan with company match up to 4% of earnings

Busy chiropractic office seeks front office administrator with 2+ years medical or chiropractic front office experience. Ideal candidate will thrive in a fast paced environment while maintaining great attention to detail and providing quality patient care. Duties will include answering phones, scheduling appointments, processing payments, data entry, light billing (with training), and responding to patient inquiries and requests. Qualified candidates only please.

Now Hiring: Intake Coordinator – ABA Therapy (Sales-Focused) Location: Onsite – Inwood, NY Job Type: Full-Time Salary: $50,000–$60,000 per year + performance-based bonuses Treetop | Discovery ABA Family of companies is seeking a driven and compassionate Intake Coordinator to join our onsite team in Inwood, NY. In this fast-paced, sales-focused role, you'll be the first point of contact for families seeking life-changing autism therapy services. This position is perfect for someone with experience in outreach, intake, or client success-especially in high-volume or phone-heavy environments-who is motivated by goals and wants their work to make a meaningful impact. Key Responsibilities Serve as the first point of contact for families seeking ABA therapy Make 75–100+ outbound and inbound calls daily Clearly explain our services and guide families through the intake process Follow up diligently to collect documents, insurance details, and consents Track all interactions and progress in Salesforce and related platforms Meet performance targets for speed, conversion, and intake completion Collaborate with internal teams to ensure a smooth onboarding experience Requirements Qualifications 1+ year in a sales, outreach, intake, or client-facing role Comfortable in a high-volume, phone-driven setting Excellent communication and persuasive skills Motivated by goals, KPIs, and bonus opportunities Experience with Salesforce or similar CRMs preferred Organized, detail-oriented, and strong at follow-through High school diploma required; associate's or bachelor's degree preferred Experience in ABA, healthcare, or behavioral health is a plus, but not required Benefits Compensation & Benefits Base salary of $50,000–$60,000 (based on experience) Performance-based bonus and incentive programs Health insurance, PTO, and paid holidays 401(k) with employer match Opportunities for advancement in a fast-growing organization Purpose-driven work with a supportive, collaborative team Work onsite in a professional, mission-driven environment Ready to Grow with Us? If you’re ready to take the next step in your career and join a team that values your expertise, we’d love to hear from you. Apply today—it only takes a few minutes. Treetop , Discovery ABA Family of Companies is an Equal Opportunity Employer and welcomes candidates from all backgrounds. This position is open to candidates who reside in Arizona only.

Eagle Harbor Congregational Church on Bainbridge Island is seeking a warm, organized and dependable office manager to support the life and ministry of our church. The office manager is the heart of our daily operations, ensuring the office runs smoothly, communications are clear, and our congregation and community feel welcome. The ideal candidate is detail oriented, proficient in office software, and enjoys working with people in a collaborative environment. Prior experience in office management, non-profit, or church settings a plus. To apply, please send a cover letter and resume to office@eagleharborchurch.org. Position will remain open until filled.

WHO WE WANT TO HIRE A Paralegal - a case manager who effectively and expeditiously drives the document from the discovery phase of all assigned client files to assist counsel in the development of a defense strategy while ensuring complete, comprehensive, and organized working knowledge and oversight of the same. A successful candidate will possess the ability to work well independently and as part of a team. This is a fantastic opportunity for someone who does well in a role that demands a high level of attention to detail, as well as the capacity to prioritize and multitask across all allocated files. Mentoring and training will be offered. ABOUT THE FIRM Brown Gren Abraham & McCracken LLC (https://bgamlaw.com/) is an insurance defense Firm that provides comprehensive and responsive legal services to employers and insurers throughout Colorado, Arizona, and Utah. We are dedicated to providing a great experience for our teams. Joining our Firm will make you feel appreciated, encouraged, and a part of something bigger. Requirements RESPONSIBILITIES Manage the development and discovery of assigned files from beginning to end. Maintain thorough knowledge and understanding of the Colorado Workers’ Compensation Act and relevant administrative procedures. Draft and serve various pleadings to administrative offices and courts. Draft, process, and file/send correspondence, various legal documents/forms, and settlement documents. Create IME/DIME packets for filing with administrative offices. Coordinate with various third-party professionals in acquiring additional discoveries, such as investigative reports, video surveillance, vocational assessments, and others, as required. Schedule hearings, prehearings, depositions, expert conferences, and settlement conferences. Schedule medical appointments and coordinate travel itineraries when necessary. Professionally communicate with clients, adjusters, lawyers, physicians, courts, and outside vendors. Prepare the case for hearing in coordination with the attorney, to include the creation of exhibit packets. Regularly review, process, and exchange incoming discoveries in compliance with time-sensitive deadlines. Contemporaneously capture billable time to meet or exceed annual requirements while adhering to all individual client protocols and procedures. QUALIFICATIONS High school diploma / GED required. Paralegal certification is preferred. 3+ years of litigation support experience; workers’ compensation preferred. Benefits WHAT WE OFFER Annual compensation starting range: $65,000 - $75,000 DOE Medical insurance, Employee Assistance Program (EAP), Health Savings Account, and GYM Reimbursement Program Dental insurance Vision insurance Accident insurance 401(k) retirement savings plan / Immediate 100% vesting Flexible working hours/hybrid system 3-2 post-training. Casual but professional work environment Paid Vacation and Sick Time Holiday Paid time off