Billing and Financial Assistant

Business Office Assistant Concord, MA Full Time – 40 hour opportunity Hourly rate: $20.00 - $21.00 Entry Level opportunity Job Summary Individual will join a five-person team of professionals who manage the finances of the agency. Overall responsibilities include reviewing reports and reconciling differences, assisting with data entry, and performing a variety of other office tasks. Prior experience in an accounting position is a plus. Schedule flexibility is possible to fit your needs. Join our team and change someone's life! At Minute Man Arc, our dedicated staff includes more than 200 employees who improve the lives of people with disabilities. We offer a work environment that values and respects diversity. Living up to our core values, we empower the people we proudly support and make a real impact in the world. We provide hands-on training opportunities with plenty of room for growth, both personally and professionally. If you want a meaningful job with exceptional benefits, read on... Our benefits: $2,000 hiring bonus 10 days paid vacation every year to start 13 days paid holidays each year 3 days paid personal time each year Up to forty hours sick time in accordance with the MA sick time law. Health insurance with fully paid health care deductible Free prescription drugs -- no copays Dental insurance available Vision insurance available Free life insurance in the amount of your annual salary Free short-term and long-term disability insurance Free training and certification in your field Tuition reimbursement Essential Duties and Responsibilities Review bi-weekly payroll retirement deductions. Review monthly payroll deductions for medical, dental, and vision benefits, and compare to vendor invoices for accuracy. Review staff overtime report and enter in the current fiscal year tracking spreadsheet. Enter cash, checks and credit card transactions daily into spreadsheet. Assist in reviewing the regional transportation service billing twice per month. Take attendance at the front door as clients with disabilities are arriving each morning. Perform other office duties such as filing, scanning, and preparing purchase requisitions. Be a backup resource for other administrative functions as needed. Review multiple bi-weekly reports on various topics such as payroll, food stamps and overtime. Prepare requisitions for payment for Employment Services, CBDS and administration as necessary. Requirements Basic understanding of office practices. Math skills sufficient to perform essential functions of the position. Ability to utilize computers (Excel and Word) and telephones to perform essential functions. Attention to detail and strong organizational skills are critical. Minimum high school diploma and relevant experience. Prior accounting experience preferred Minute Man Arc is committed to providing a caring and safe environment for all the individuals we serve. To help ensure this, Minute Man Arc conducts annual background checks on all employees. These checks include a criminal background check (CORI). For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://minutemanarc.isolvedhire.com/jobs/1603134-489896.html

As an Administrative Assistant, you'll be the supportive backbone for our Executive Director, ensuring that Permanent’s day-to-day operations flourish. You will play an integral role in facilitating collaboration across teams, managing executive tasks, and handling communications with our external partners, members, and beneficiaries. This position is essential within our mission-driven technology nonprofit, which is geared towards achieving significant social impact. Your role will be to create an environment that enables our entire team to succeed — making sure operations run smoothly by removing hurdles and enhancing communication. On a daily basis, you'll engage in essential administrative tasks like drafting correspondence, scheduling meetings, organizing and maintaining files, and providing information to those who need it, both internally and externally. You’ll know you’re doing a great job when inboxes are tidy, calendars are current, meetings are efficient, and the Executive Director can concentrate on strategic initiatives and product development rather than getting bogged down in paperwork and task management. Requirements Education and Experience Bachelor's Degree 1-3 Years Experience in a similar role Primary Job Duties Day-to-day Operations Maintain team calendars and prepare agendas, materials, and logistics for meetings, quarterly planning, and retreats. Take notes at team meetings, support follow-through in Asana, and gather information to keep our KPI tracker current. Keep company documentation and files organized, while documenting processes and improving efficiency across the team. Executive Support Extend the capacity of the Executive Director by managing their task list, calendar, and inbox, and drafting communications as needed. Open, read, capture action items and gather supporting materials or research to review for incoming mail requiring replies; answer routine inquiries. Fill out routine templated materials for board meetings and gather information to inform executive decision-making. Prepare expense reports, deliverables for bookkeepers and accountants, and track grant request progress. Administrative Support Assist with timely completion of payroll, PTO approvals, policy updates, and other compliance tasks in the Justworks platform, our PEO provider. Support hiring processes by managing postings and coordinating interviews or other tasks in the Workable platform. Assist with scheduling and administrating the annual performance review process, annual in-person team retreats or other organization-wide projects. Prepare, print, distribute, and mail materials, such as flyers or invitations for meetings, conferences or events. Manage onboarding and off-boarding processes for staff on company platforms. Member Success Triage and track support requests through resolution. Identify, confirm and escalate product issues reported by members. Facilitate onboarding webinars and help new members access resources. Aid staff in organizing, monitoring and addressing issues with member success platforms like Mailchimp, Circle, Zoho Desk, and others. Skills & Abilities Apply if you are described as: Detail oriented. You notice the details most people miss and sweat the small stuff. Easy to understand. Speaking and writing to convey information effectively comes easy to you. Intentional and organized. You follow processes, manage multiple tasks at once and document your work. Discreet and trustworthy. You handle sensitive information with care and respect. Punctual and prepared. You manage your time effectively, leave time to get ready and bring receipts. Helpful and Attentive. You seek out ways to help people and understand their challenges. A problem solver. You enjoy collaboratively figuring out the best solution to complex problems. A systems thinker. You enjoy making things more efficient and creating structure where it’s needed. A team player. You are confident in receiving feedback, giving gratitude and sharing the spotlight. A learner. You are flexible, make sense of new information, and are willing to tackle new tasks. A doer. You are self-motivated and enjoy checking boxes, achieving goals and making an impact. We’ll be impressed if you also bring: Experience in nonprofit operations, executive assistance, or program administration. Familiarity with operations software like Asana, Slack, Google Workspace, JIRA, GitHub, etc. Experience supporting executive leadership (calendar/email management, board prep, grants). Familiarity with HR platforms (e.g., Justworks) and bookkeeping/accounting coordination. Experience with technical writing or improving systems and processes (documentation, workflows, KPIs). Background in museums, libraries, archives, genealogy, or public history. Work Context Fully remote day-to-day, work-from-home environment facilitated primarily via on-camera video calls, email, and Slack communications with staff and partners across a variety of timezones. Reliable high-speed internet and self-maintained, private and non-disruptive workspace required. Occasional local or domestic travel for in-person team meetings or trade events will be required. Casual attire for internal-facing interactions, business casual for external facing interactions. Full time: a mix of ~20 hours fixed availability and ~20 hours flexible availability. Nights and weekends are not generally required when not traveling. Admin Assistant should expect a mix of structured, routine work and evolving, unstructured Salary $60,000 based on pay equity research for US-based intermediate experience administrative assistants in the nonprofit and technology sectors. Benefits Competitive salary with annual performance and cost-of-living increases Comprehensive health care (medical, dental, vision) Dependent care FSA 401K plan with matching contributions Generous Paid Time Off (vacation, sick, public holidays) Remote work and flexible schedule Wellness resources and funds to support your home office

Looking to hire one experience, Mover today at 8 AM full days worth of work $20 per hour cash plus tips

About Baird & Warner Real Estate Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams. Job Summary We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office. *This is a full time, in-office position with expected hours M-F 9:00am-5:00pm. Essential Duties And Responsibilities: (other duties may be assigned) Compile property transaction files for all listings and contracts and verify information. Technologically savvy Create and manage office advertising utilizing ad templates Listing maintenance, create paperless listing files, process listing agreements Process sales, closings and earnest money Answer phones Administrative support services Document management Distribute and prepare incoming and outgoing mail General office support functions including greeting customers and maintaining office appearance. Process buyer rep agreements Data entry Tasks assigned by Broker Manager & Sales Support Manager Able to assist Managing Broker with social media content and posting. Requirements Strong communication skills (verbal & written) Ability to multi-task & prioritize Strong computer skills - including Google platform and Microsoft Office Ability to perform accurate data entry Team player but can work independently Professional appearance Proactive Real estate knowledge is a plus Education/Experience High School Diploma or equivalent required. Minimum 1 year Administrative Assistant experience. Previous Real Estate administrative experience desired. Salary Range: $40,000-$45,000 Benefits Medical, dental, PTO, VTO

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Duke Corporate Education (Duke CE) is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership team. This role is pivotal in enabling our leaders to operate efficiently and effectively, and offers exposure to a dynamic, global business environment. As Executive Assistant, you will serve as a strategic administrative partner to our executives, managing complex calendars, coordinating domestic and international travel, organizing high-level meetings and events, and supporting a wide range of administrative tasks. You’ll be a linchpin in our operations, helping drive team efficiency and ensuring seamless day-to-day execution. Key Responsibilities Manage complex calendars and resolve scheduling conflicts Coordinate domestic and international travel arrangements Prepare expense reports and manage reimbursements Organize meetings, conferences, and events, including logistics and materials Draft and edit documents, presentations, and reports Support meeting management and follow-up actions Liaise with internal and external stakeholders professionally Maintain records, databases, and administrative systems Anticipate executive needs and proactively solve challenges Contribute to strategic initiatives and office priorities Requirements Experience: Minimum 4 years supporting senior leaders in a corporate setting Education: Bachelor’s degree Skills: Strong organizational and time management skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Ability to manage multiple priorities and work independently High attention to detail and commitment to excellence Comfort with data and administrative systems Agile, resilient, and solutions-oriented mindset Salary Range: $68,000 – $75,000 per year.