Administrative Assistant temp in Hempstead long term

Job Type: Full-Time Schedule: [ Monday–Friday, 7:45 AM – 4:45 PM] Salary: $18-35/hour based on experience with cosmetic incentives ⸻ About Us: We are a well-established, patient-focused medical practice with two dedicated physicians providing high-quality care in a supportive and professional environment. We are currently seeking an experienced and organized Front Desk Manager to lead our front office operations and ensure a smooth, welcoming experience for all patients. ⸻ Position Overview: The Front Desk Manager will oversee daily front office operations, supervise front desk staff, manage scheduling, and serve as a key point of contact for patients and providers. The ideal candidate is proactive, detail-oriented, and experienced in a medical office setting. ⸻ Key Responsibilities: • Oversee daily front desk operations, ensuring efficiency and professionalism • Supervise, train, and support front desk staff • Manage patient scheduling, check-in/check-out process, and appointment flow • Ensure accurate collection and verification of insurance and patient information • Resolve patient inquiries and concerns with a focus on excellent service • Collaborate with physicians and clinical staff for office coordination • Maintain front office supplies and equipment • Assist with billing support, prior authorizations, and referrals as needed • Uphold HIPAA and patient confidentiality standards at all times ⸻ Qualifications: • 2+ years of experience in a medical office front desk or management role • Strong knowledge of medical terminology, insurance verification, and EMR systems (e.g., Athenahealth, eClinicalWorks, or similar) • Excellent communication, organizational, and interpersonal skills • Ability to multitask and lead in a fast-paced environment • Professional demeanor and a patient-centered mindset • High school diploma or equivalent required; additional healthcare admin training or certifications a plus ⸻ Benefits: • Competitive salary • No nights or weekends • Cosmetic treatments at discounts • Opportunities for professional development • Supportive and collaborative work environment ⸻ To Apply: Please submit your resume and a brief cover letter outlining your qualifications and experience

Customer Service Representative  Contractor In Charge is looking for an organized, efficient Customer Service Representative with an eye for detail and a high level of accuracy. The Customer Service Representative should be professional and courteous, a skilled multi-tasker with excellent time management, computer, and communication skills.  Who We Are  Our mission is to help small business owners in the home service trades to understand and know their financials and bookkeeping is being managed and maintained with the highest standards. Our staff has a high degree of experience in the electrical, plumbing, HVAC, and other home service industries--and offer their knowledge to help increase our client's understanding of their business performance. In the industry, we are known for our professionalism and knowledge of scheduling software and accounting integrations. Our clients are good at what they do, knowing their trades inside and out--and we let them focus on that by doing the rest for them! Location: Must live in Alabama, Arizona, Florida, Georgia. Michigan, Nevada, North Carolina, South Carolina, Tennessee, Texas, Virginia   Responsibilities:  Answer all incoming calls, as the initial point of contact  Using a company-prepared script, answer our customers’ questions and guide them to the best service-solution for their home  Provide a sense of calm and exhibit empathy for customers, so they feel comfortable  Conduct service-related, follow-up calls to check in on past customers and assess their current needs  Help the field team by taking detailed notes from customer calls and entering them into our system  Contribute to our company’s culture by being upbeat and hard-working  Requirements High School Diploma/GED is required  Self-starter, reliable, flexibility with hours  High level of accuracy and efficiency  Exceptional verbal and written communication skills  Courteous, professional manner, strong customer service skills  Computer literacy and strong typing skills (30+ WPM),experience with Microsoft Office Excellent multitasking and follow-up skills, with high attention to detail  Excellent interpersonal communication skills on a professional and technical level   Able to work both independently and as part of a team  Any experience with ServiceTitan, FieldEdge, Housecall Pro, or other scheduling software would be a plus! HVAC, plumbing, or electrical home service customer service or dispatch experience would also be helpful but is not required. Work Schedule: This entry-level work-from-home job works a flexible schedule depending on business needs. Benefits Competitive salary - starting at $17/hour Medical Benefits -available after 90 days! Retirement Savings Plan Vacation Pay Paid training  Incentive programs  Advancement Opportunities    We are an equal opportunity employer 

Office Move Coordinator/Event Setup Assistant Position Number: B1205PD Starting Wage/Salary: $22.07 - $22.96 / hour plus exceptional benefits Close Date: Primary Purpose: The Office Move Coordinator/Event Setup Assistant is responsible for moving, installing, and/or reconfiguring furniture to facilitate staff and faculty requested changes; relocating furniture and equipment designated for inventory, surplus, or disposal. This position must be able to drive/operate campus vehicles. When needed the position also works as an assistant to the Event Setup Specialist ensuring that event setups/breakdowns are performed on time and according to the specifications provided by the event organizer. Secondary Purpose: Works with Grounds crew to provide assistance to Grounds related tasks, including snow removal, surplus materials disposal, and Commencement set up. Essential Duties and Responsibilities: Furniture: Act as Office Move point of contact for office move related work orders. Move, install, and reconfigure furniture to facilitate requested changes for faculty and staff. Coordinate furniture inventory jointly with Campus Services Operations Coordinator; surplus and/or dispose of furniture and equipment in accordance with COCCs policies and procedures. Work with Campus Services Operations Coordinator to administer office moves and associated furniture changes. Event Setup: Track and organize event setup. Set up events to the specifications of the event organizer. Ensure event space is restored to the original condition and ready for the next event setup. Administrative Functions: Develop weekly schedule of office and furniture moves. Respond to office move work orders. Help to track office and furniture inventory, and inventory available surplus furniture. Maintain open communication with supervisor on a weekly basis. Other duties as assigned. Grounds/Landscape Functions: Snow removal to include operating a truck with plow and/or snow removal equipment. When furniture and event duties allow and as assigned assist grounds crews in other day to day operations. Knowledge, Skills, and Abilities: Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Demonstrated knowledge of furniture installations and proficiency with power tools and equipment necessary for installations. Demonstrated knowledge and understanding of college event setup procedures and use of facilities for college events. Knowledge of planning and scheduling work activity based on furniture installs, events, office/furniture moves, and snow removal operations. Effective interpersonal, organizational, and oral and written communication skills. Ability to work independently and to use good judgment with respect to priorities and deadlines. Ability to communicate effectively with students, staff, and faculty from diverse backgrounds. Ability to operate campus vehicles, moving equipment, and snow removal equipment. Ability to meet deadlines, set work priorities, and manage workload. Ability to access and use the colleges work order system and database systems which include Microsoft Office Suite, email, and modern office equipment. Minimum Requirements: Education: High School degree or equivalent Experience: Two years experience working with furniture installations or similar duties. Preferred Qualifications: Education: Associates degree Experience: Experience working with furniture installations, specifically Experience in a higher education setting Forklift Certification To apply, visit https://jobs.cocc.edu/postings/11297 The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211. This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3. In support of COCCs EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-37b4721dfe3be241bd3c208437865c66

The Experience Senior Living Team is comprised of dynamic professionals that are fueled by their passion to empower people as they grow older to live life to the fullest. They are creators, architects, nurses, researchers, programmers, marketers, facilitators, developers, investors, and caregivers, all focused on making a positive impact on the lives of residents, their families and team members. We are looking for a Concierge to join our amazing team! Responsibilities: Serves as a point of contact for needs, requests, and complaints for all residents, families, guests, vendors, and staff. Has a solid understanding of ‘who’ the customer is and provides a level of service that is positive and rememberable. Understands the customer’s needs, requests and / or concerns and assists in providing them with personalized solutions.  Answers the phone within 3 rings; determine the nature of the call to either relay information or route the call as appropriate. Takes detailed messages with name, date, time, return phone number and any additional information that is pertinent at the time of the call.  Ensures the message is received by the intended person in a timely manner. Coordinates services for residents and their families (especially out of town guests), this would include but not be limited to the following: dry cleaning, grocery and drug store delivery, dinner reservations, beauty parlor services, theater, and movie tickets, as well as transportation to and from events, appointments and errand running.  The Concierge will follow up after services were rendered to confirm that all was satisfactory Connects with all new residents and families within the first week of arrival to introduce oneself, welcome them to the community, provide information on the concierge services for the community. Answers questions and directs appropriately to nearby community resources. Coordinates the community’s transportation schedule. This would mean to monitor the sign-up sheet for all requests, ensuring there are no conflicts for the chauffer.  Provide written confirmation to all parties to ensure a smooth and pleasant experience. Serves as a liaison between the culinary department and guest meal reservations. Provide written confirmation on the reservation to all parties to ensure a smooth and pleasant experience.  Make reminder calls to residents who are not in the dining room, maintaining RSVP lists for community events, family events and special meals that are held throughout the year. Maintains security of the community by following procedures, monitoring logbooks to include resident and guest sign-in and sign-out logs. Maintains a safe, clean, and organized reception, lobby, and welcome area by complying with procedures, rules, and regulations. Receive and sort incoming mail. Deliver mail as appropriate. Receive and log all packages that arrive at the community. May perform other duties as assigned. Requirements Experience as a Concierge, or experience in a customer service role is preferred. One (1) to two (2) years of working with seniors preferred. Demonstrates an ability to use independent judgement and discretion to make decisions on what is in the best interest of the customer who you are currently serving. Ability to communicate verbally, in writing, and through pictures when necessary. Able to exude confidence and patience with all interactions. Ability to manage time efficiently. Able to operate standard office equipment. Ability to utilize technology effectively and efficiently, including use of computers, iPad/tablet, Word programming, internet access, and email.  The position may require driving responsibilities; must possess a valid driver’s license with an acceptable driving record per company’s Motor Vehicle Policy. Able to think creatively and independently to meet worthwhile objectives. Able to be innovative to create and generate solutions. Able to act in solving problems, while exhibiting judgment and a realistic understanding of the issues. Able to use reason, even when dealing with emotional topics.  Identifies, obtains, and effectively allocates the resources required to achieve applicable goals. Able to relate to routine operations in a manner that is consistent with existing solutions to problems. Able to work with people in such a manner to support the company’s culture, work in a team setting to accomplish goals and get results. Expected to be punctual, neat, clean, and professional in appearance. Ability to work varied schedules to include weekends, evenings, and holidays.  Benefits We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.

TO APPLY, PLEASE GO TO: NeighborImpact Employment Application NeighborImpact is looking for a bilingual receptionist to welcome clients, manage office operations, and provide essential support in both English and Spanish. Help build a stronger community and come to work for one Oregon’s 100 Best Non-Profits! Location: Bend Compensation: $23.38/hour Hours: Regular full-time, 40 hours/week, Mon-Fri, 8:00a-4:30p Benefits: 100% premium paid Medical, Dental, Vision and Life Insurance, Agency paid Retirement plan (up to 6%), almost 16 weeks of paid vacation time total accrual during the first five years (increases after that), plus 14 paid Holidays annually and a separate sick leave accrual Deadline: Position remains open until filled NeighborImpact Overview At NeighborImpact, we change lives by helping Central Oregon families access skills for success, family services, financial assistance, food, housing, weatherization and energy assistance, and more. Our values are Respect, Compassion, Collaboration, Accountability, Integrity, Excellence, Responsiveness, and Oriented towards positive change. Overview of Key Duties and Responsibilities: This position serves as the first point of contact at NeighborImpact’s Bend main office, providing professional reception and administrative support in both English and Spanish. Key responsibilities include managing daily front desk operations, welcoming visitors, offering information about NeighborImpact’s programs and services, answering and routing phone calls, processing mail, and handling office opening and closing procedures. The role also involves providing referrals to other community resources and offering Spanish interpretation and translation as needed to support client communication. POSITION QUALIFICATIONS: Required • High school diploma or GED required. • One-year office/administrative experience required • Bilingual in English/Spanish required, both written and spoken • Requires occasional lifting of up to 40 pounds, frequent sitting while working at computer and standing to operate various office equipment • Notary certification required within 90 days of hire • Required prior to date of hire and throughout employment: o Valid driver’s license o Proof of current auto insurance o Access to reliable transportation o Satisfactory criminal background check o Current enrollment in the Oregon Child Care Licensing Division’s Central Background Registry (CBR) Preferred • Experience in social services preferred TO APPLY, PLEASE GO TO: NeighborImpact Employment Application

Executive Administrative Assistant (Bilingual Japanese/English) Publicly-traded Company - Confidential  On-site with some flexibility Reports to: Executive Leadership  The Executive Assistant will be a trusted partner to senior leaders of a recognized TIME100 most influential companies, providing comprehensive, high-level administrative support in both Japanese and English. This role requires exceptional organizational, communication, and intercultural skills to effectively support global executives and bridge operations between the U.S. and headquarters in Japan. Key responsibilities include managing the executives’ schedule, coordinating international meetings and travel, translating documents and communications, and serving as a liaison between Japanese/English-speaking stakeholders. The ideal candidate will demonstrate exceptional discretion, professionalism, and a deep understanding of Japanese business culture and communication etiquette. Accountabilities Manage day-to-day executive support, including calendar management, meeting coordination, travel arrangements, and expense reporting. Translate correspondence, documents, and meeting materials (Japanese ↔ English) with precision and professionalism. Facilitate communication between U.S.-based executives and executives headquartered in Japan. Bridge communication and cultural differences between Japanese and American teams. Ensure cultural norms and protocols are respected in internal and external interactions. Schedule and organize executive meetings, including preparing agendas, taking minutes, tracking follow-ups, and coordinating logistics. Draft, edit, and format executive-level communications, reports, and presentations in both English and Japanese. Handle sensitive and proprietary information with the highest level of confidentiality and judgment. Assist with light accounting tasks (such as invoice tracking and reconciliation), budget coordination, and special projects as assigned. Requirements Native or near-native fluency in Japanese, with fluent English proficiency (verbal and written), is required. Minimum of 3–5 years supporting senior executives in a corporate or multinational environment. Experience in Japanese companies or joint ventures is highly desirable. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Familiarity with basic accounting tools or systems is a plus. Strong understanding of Japanese business etiquette and communication practices. Demonstrated ability to operate effectively in multicultural settings. Highly organized, detail-oriented, proactive, and capable of managing multiple priorities with grace and discretion. Preferred, not required: Experience in the manufacturing, recycling, or logistics industries Previous support role in a Japanese-owned or joint-venture company Familiarity with enterprise software systems and project management tools Benefits Competitive salary and top-rate benefits package including matching 401K, strong PTO, exceptional healthcare and wellness, and a bonus plan Opportunity to work closely with a global leadership team A collaborative, mission-driven culture focused on sustainability and innovation