Administrative Assistant (Brooklyn)

OVERVIEW Adirondacks Protection Services is a Registered, Licensed, Bonded, and Insured security company and has been providing security services to various industries, businesses and institutions since 2007 in the state of New York, New Jersey, and Connecticut. Adirondacks Protection Services is an acclaimed firm of security professionals with a reputation for both effective security solutions and the use of innovative technology in the protection of life and property. Adirondacks Protection Services is privately owned and is managed by experienced security professionals supported by competent and experience office support staff. The Owner is former military and law enforcement. Staff gain their firsthand experience while previously employed in various management positions at various security companies in the tri state area and by attending various security management training programs, seminars, colleges, and universities. Adirondacks Protection Services prized itself among the leading national and international security companies and has proven its competency to provide highly trained security personnel to any industry, business or institution including residential communities, commercial communities, higher education, healthcare, chemical/petrochemical, government, manufacturing, distribution, financial institutions, and shopping centers. JOB DESCRIPTION Adirondacks Protection Services is hiring an Administrative Assistant to assist in the day-to-day operation of the business. The Administrative Assistant will screen applicants for open positions, assist with the processing of all required paperwork, create, and maintain up-to-date reports, assist with attendance tracking, answer, and direct phone calls to the appropriate party, organize and schedule appointments and maintain an orderly filing system. Should be an aspiring Security Operations Manager and willing to pursue studies in security management. RESPONSIBILITIES: • Answer phone calls and provide all necessary information. • Screen potential applicants, and schedules interviews. • Prepare application packets for new hire. • Assists in selection and placement process. • Open, sort, file and distribute incoming correspondence. • Attend bid meetings, record, and distribute meeting minutes. • Provide secretarial services as requested. • Provide administrative support such as filing, typing, copying, binding, scanning, and proofreading documents. • Enter data into Human Resources Information System [HRIS] • Enter data into Valiant, QuickBooks and Guard Metrics • Filing and maintaining electronic and hard copy of documents • Makes copies of printed materials as needed. • Prepare written responses to routine enquiries. • Scan copies of printed materials as needed. • Assist in maintaining office machines, supplies, and inventory. • Act as liaison between New York, New Jersey, Connecticut, and Guyana • Support team by performing tasks related to organizational growth. • Other administrative duties as directed by Management. QUALIFICATIONS: • High school diploma or equivalent, or 5 years verifiable experience • Minimum of two (2) years of administrative/office experience • Excellent MS Word, Excel, PowerPoint and Google skills required. • Knowledge of QuickBooks and Guard Metric • Knowledge of proper grammar, spelling, and language usage • Ability to type at least 50 wpm and format standard business correspondence. • Professional oral and written communication skills • Efficient time management skills • Attention to detail with emphasis on accuracy and quality. • Exceptional customer service and communication skills • Effective interpersonal skills with ability to deal with all levels of personnel. • Ability to multitask and work in a fast-paced environment. • Exceptional organization skills and Ability to prioritize work. PREFERRED QUALIFICATIONS: • Private Security Industry/ Scheduling and Operations/HR Recruiting experience. • Office/Supervisory/Management/ Marketing experience SKILLS REQUIRED • Proficient computer skills including Microsoft Office • Effective oral and written communication skills • Active listening skills • Ability to assess and evaluate situations effectively. • Ability to identify critical issues quickly and accurately. • Attention to detail. BENEFITS OF LONG-TERM EMPLOYMENT, Promotional opportunities * Weekly Ontime Payment * Medical, Dental, and Vision * Paid Sick and Annual Vacation Leave * Enrollment in our company's 401 (k) * Paid Training/Uniforms * Work and Visit Oversea * Fixed Schedule CLOSING Adirondacks Protection Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to Race, Ethnicity, Age, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Genetic Information, Disability, Protected Veteran Status or Relationship/ Association with a Protected Veteran, or any other basis or characteristic protected by law. If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity, and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department to schedule an interview. For more information: https://adironprotectionllc.com/services