Administrative Assistant - IDD

This is a position within Keller Executive Search and not with one of its clients. Passionate about closing deals and building relationships in the executive recruitment space? Step into the role of Sales Associate at Keller Executive Search and fuel our growth in a competitive, rewarding environment. You'll drive sales for recruitment services, targeting clients across industries. An ideal sales/business development associate job with remote options and uncapped earning potential. Key Responsibilities: Prospect and qualify leads for executive search and recruitment services. Conduct sales calls, presentations, and demos to showcase Keller's value. Build and maintain client relationships, understanding their hiring needs. Collaborate with recruitment teams to tailor proposals and close deals. Track sales pipelines, metrics, and forecasts using CRM tools. Participate in market research to identify new business opportunities. Support marketing efforts, including events and content promotion. Requirements Experience in sales, preferably in recruitment, HR, or B2B services. Familiarity with CRM software (e.g., Salesforce) and sales tools. Strong prospecting, negotiation, and closing skills. Excellent communication and relationship-building abilities. Goal-oriented with a track record of meeting targets. Attention to detail in managing sales data. Ability to work independently in a team-driven setting. Adaptable to fast-paced sales cycles. Benefits Compensation and Benefits (Upfront Highlights): Competitive base salary: $85,000–$105,000 annually (depending on experience) + uncapped commissions. Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by expanding our network of top talent connections. Professional Growth Experience in a rapidly scaling sales organization. Opportunity to advance into senior sales or account management roles. Hands-on training in recruitment sales and client strategy.   Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

We are a family-owned clothing company based in San Rafael in search of an office administrator/ receptionist. This is an ideal opportunity for a polished, articulate, and enthusiastic candidate who enjoys providing excellent customer service in a fast-paced office. We are looking for an engaging individual to act as the face and voice of the company as they greet outside contacts, respond to inquiries (both internal and external), and provide the highest level of customer service to both external guests and internal team members. As a candidate, you should have a professional demeanor and excellent interpersonal skills that will ensure your success in this highly visible role. You’d exhibit a diplomatic savvy and EQ skill set to interact with entrepreneurs, high-profile guests, investors, and vendors alike. Further, you’ll need the ability to prioritize and multi-task while paying close attention to detail. Key Responsibilities: • General administrative duties include but are not limited to mail and package management, meeting rooms, ordering office supplies, facilities, IT and general upkeep. • Order entry and related customer service. • Report regular operational updates. • Manage site emergency action plans, continuously reviewing and revising to ensure effectiveness; respond to emergency situations on-site (when needed) • Good project management skills and the ability to handle tight deadlines and work on simultaneous projects with little direction. • Ability to be on-site 5 days a week • Assist with the accounting team as needed Desired Skills and Experience: • 3 years in office administrative or customer service-oriented operational role • Excellent organizational skills with the ability to calmly juggle competing priorities and manage workflow • Strong interpersonal skills, demonstrated ability to interface with guests, other administrative assistants, and team members of all levels • Ability to motivate and lead self and others to deliver results in a collaborative environment • Strong teamwork and project-related skills, ensuring open communication channels across multiple functions and departments • A high degree of professionalism and ability to maintain confidentiality • Impeccable attention to detail

This is a position within Keller Executive Search and not with one of its clients. Passionate about closing deals and building relationships in the executive recruitment space? Step into the role of Sales Associate at Keller Executive Search and fuel our growth in a competitive, rewarding environment. You'll drive sales for recruitment services, targeting clients across industries. An ideal sales/business development associate job with remote options and uncapped earning potential. Key Responsibilities: Prospect and qualify leads for executive search and recruitment services. Conduct sales calls, presentations, and demos to showcase Keller's value. Build and maintain client relationships, understanding their hiring needs. Collaborate with recruitment teams to tailor proposals and close deals. Track sales pipelines, metrics, and forecasts using CRM tools. Participate in market research to identify new business opportunities. Support marketing efforts, including events and content promotion. Requirements Experience in sales, preferably in recruitment, HR, or B2B services. Familiarity with CRM software (e.g., Salesforce) and sales tools. Strong prospecting, negotiation, and closing skills. Excellent communication and relationship-building abilities. Goal-oriented with a track record of meeting targets. Attention to detail in managing sales data. Ability to work independently in a team-driven setting. Adaptable to fast-paced sales cycles. Benefits Compensation and Benefits (Upfront Highlights): Competitive base salary: $85,000–$105,000 annually (depending on experience) + uncapped commissions. Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by expanding our network of top talent connections. Professional Growth Experience in a rapidly scaling sales organization. Opportunity to advance into senior sales or account management roles. Hands-on training in recruitment sales and client strategy.   Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Immediate opening for assistant to Billing Manager/ Executive Director who will work 10-7PM as needed (May vary depending on Administrator's schedule) Monday through Friday full time. Health benefits after 3 month training period and 401K with matching from employer after one year. Job Tasks include: Heavy data entry, computer skills a must Phoning insurance companies to check home health benefits and authorization for services Typing/Computer skills Payroll/Billing skills (PREFER SOMEONE WHO KNOWS ADP PAYROLL PROGRAM) Data entry and filing (Accurate skills ) Phone calls- telemarketing, pleasant professional phone manner Very detailed filing of confidential documents Payroll/Bookkeeping (will train as needed)~ Quickbooks Telemarketing calls and setting up appointments Assist in staffing, reception, human resources, billing & payroll Ability to multi-task. Prefer someone who is quiet, business like, professional who stays out of office politics. Need someone very trustworthy and confidential as you will see many confidential financial documents and would be involved in banking for the business. Experienced in office skills and bookkeeping skills. Willing to work overtime/week-ends occassionally. Mainly Monday through Friday! SEND RESUME VIA EMAIL

This is a position within Keller Executive Search and not with one of its clients. Passionate about closing deals and building relationships in the executive recruitment space? Step into the role of Sales Associate at Keller Executive Search and fuel our growth in a competitive, rewarding environment. You'll drive sales for recruitment services, targeting clients across industries. An ideal sales/business development associate job with remote options and uncapped earning potential. Key Responsibilities: Prospect and qualify leads for executive search and recruitment services. Conduct sales calls, presentations, and demos to showcase Keller's value. Build and maintain client relationships, understanding their hiring needs. Collaborate with recruitment teams to tailor proposals and close deals. Track sales pipelines, metrics, and forecasts using CRM tools. Participate in market research to identify new business opportunities. Support marketing efforts, including events and content promotion. Requirements Experience in sales, preferably in recruitment, HR, or B2B services. Familiarity with CRM software (e.g., Salesforce) and sales tools. Strong prospecting, negotiation, and closing skills. Excellent communication and relationship-building abilities. Goal-oriented with a track record of meeting targets. Attention to detail in managing sales data. Ability to work independently in a team-driven setting. Adaptable to fast-paced sales cycles. Benefits Compensation and Benefits (Upfront Highlights): Competitive base salary: $85,000–$105,000 annually (depending on experience) + uncapped commissions. Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by expanding our network of top talent connections. Professional Growth Experience in a rapidly scaling sales organization. Opportunity to advance into senior sales or account management roles. Hands-on training in recruitment sales and client strategy.   Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

R.M. Machining is a woman owned, family operated, precision machine shop servicing the high tech, aerospace, defense and medical industries. We pride ourselves on our customer service, attention to detail and excellent working environment. We are currently seeking an Office Manager to help with the day to day management of the front office, book-keeping, vendor follow-up, and document control. Successful candidates will have strong communication skills, have an interest in small business management, with a good attention to detail. The ability to prioritize work as well as self-manage is essential. Responsibilities & Requirements -Strong administrative and organizational skills -Great customer service skills, over the phone and in person, with our customers and vendors -Comfortable following up on open estimates, and purchase orders. -Strong sense of urgency and problem solving skills -Basic bookkeeping (accounts payable, accounts receivable, etc) -Document control system management (scanning, hard copy filing, electronic filing, etc.) -Ability to juggle multiple projects with accuracy -As needed support to VP and Operations Officer Qualifications -High School Diploma -Strong organizational skills, detail oriented -Team player -Computer savvy and proficient in Microsoft Suite and Outlook -Excellent written and verbal communication skills -Quickbooks experience a plus, but not required -Expierence in Customer Service This is a part time position with flexible hours, ranging from 25-32 hours per week, Monday through Thursday, candidate must be local and able to work at our office. Hourly rate dependent on skill and education level. R.M. Machining offers a competitive benefits package. Only candidates who closely match our requirements will be contacted.