Browse
···
Log in / Register

Administrative Assistant (new york city: manhattan)

$35/hour

224 Central Prk W, New York, NY 10024, USA

Favourites
Share
Description

Our client, a non-profit located in Midtown, Manhattan, is seeking to hire a Temporary Administrative Assistant to support the Marketing team. The person in this role will report to and take direction from the Lead Executive Assistant. This position is a hybrid position that will last for at least 6 months; the hours are 9:00am - 5:00pm with a one-hour lunch. Responsibilities: Provide senior managers with timely, proactive, high-quality administrative support, such as: Managing complex calendars, scheduling internal and external appointments, meetings and calls. Making travel plans, reservations and arrangements. Sorting and prioritizing mail, taking phone messages, returning calls, and responding to email. Preparing monthly expense reports and administrative check requests; processing expense/check requests for consultants, vendors and others. Drafting, editing and proofreading contracts, presentations, correspondence and other materials in Microsoft Outlook, Word, Excel, and PowerPoint. Provide general administrative support, including copying, filing, record keeping, and back-up coverage for other assistants. Support research, data management and reporting needs. This includes database queries, contact management, metrics tracking, maintaining a pipeline of prospective investees, and transcribing notes from meetings. Support internal and external meetings and events which may include: scheduling; engaging with investees, consultants, and vendors as needed; managing onsite or offsite conference room reservations, catering, meeting materials, and audio-visual requirements; ensure video/conference call lines are reserved, helping to set up and reposition furniture. Provide similar support for larger off-site events as needed. Support the production and conveyance of materials for internal and external meetings, including preparing agendas, drafting and revising documents, compiling materials into PDF format and creating hard-copy binders for distribution. Take on short-term administrative projects as directed. Qualifications: Aligned with the organization's mission core values including a commitment to racial equity, diversity and inclusion. At least two years of administrative assistant experience A quick study with excellent administrative and organizational skills, including attention to detail and ability to manage and prioritize multiple tasks, meet deadlines, and work independently as well as with a team. A helpful thought partner able to integrate work across multiple areas, suggest process improvements, and take charge of assigned activities. Sound judgment, including the ability to use and show discretion, make sometimes difficult decisions independently and effectively problem solve. Excellent communications skills, including writing, proofreading, presenting in group settings, and communicating effectively in person, electronically or by phone. Outstanding interpersonal skills with a professional and genial demeanor, and the ability to work with people with different backgrounds and experiences. Strong computer skills, including the ability to learn new software quickly, and experience with the following or similar tools: Microsoft Word, Excel, and PowerPoint; experience with merges, tables, track changes and document review, document formatting and layout; Microsoft Outlook, including calendars, meeting scheduling and invites, distribution groups; Asana; internet research; and experience integrating various technology tools. Hourly rate: $35/hr Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Source:  craigslist View original post
Location
224 Central Prk W, New York, NY 10024, USA
Show map
craigslist

You may also like

Craigslist
Front Desk Associate at Holiday Inn Express & Suites
Are you friendly, organized, and passionate about providing great guest service? The Holiday Inn Express & Suites in Elyria, OH is looking for a dedicated Front Desk Associate to be the welcoming face for our guests. If you enjoy creating positive experiences and thrive in a fast-paced hospitality environment, we’d love to meet you! What You’ll Be Doing As our Front Desk Associate, you’ll play an essential role in making each guest feel valued from the moment they arrive. Your responsibilities will include: Greeting guests with a warm, professional, and friendly attitude. Checking guests in and out efficiently while ensuring accuracy in reservations and billing. Answering phone calls, responding to inquiries, and assisting with guest requests. Coordinating with housekeeping and maintenance to ensure rooms are ready and issues are resolved quickly. Maintaining a clean, organized, and welcoming front desk area. Assisting with other hotel tasks as needed to support smooth operations. What We’re Looking For We’re seeking someone who can bring professionalism, positivity, and dependability to the team. Experience: At least 1 year of customer service or hospitality experience preferred. Skills: Strong communication, problem-solving, and multitasking abilities. Personality: Friendly, approachable, and guest-focused. Other: Ability to handle situations calmly and professionally, even during busy times. Why Join Our Hotel Team? We pride ourselves on creating a welcoming and supportive workplace. As part of our team, you’ll have the chance to grow your skills in hospitality and be part of a team that values excellent service and teamwork. While we do not currently offer additional benefits, this is a great opportunity to gain experience in the hotel industry and contribute to a positive guest experience in Elyria, OH. Ready to Apply? If you’re excited about working in hospitality and meet the qualifications, we’d love to hear from you! Apply today and take the first step toward becoming an important part of our hotel team. Click To Apply!!
636 Griswold Rd, Elyria, OH 44035, USA
$13/hour
Workable
Administrative Coordinator
WIN Warehouse is excited to announce a new job opportunity: Administrative Coordinator. The Administrative Coordinator will be responsible for the execution and reporting on a wide variety of administrative processes including: donation order tracking, accounts payable, accounts receivable, receiving and correspondence. The Administrative Coordinator will also be the initial point of contact for WIN’s nonprofit members, donors and vendors via telephone or in-person and will be responsible for connecting them with the appropriate staff member or service. Additional responsibilities include being a point of contact to provide service in our showroom, including stock keeping duties and light cleaning. The right candidate will be someone who will take ownership of the administrative processes involved with receiving in-kind donations with an emphasis on prompt gift acknowledgment. In addition, you should have basic bookkeeping skills and the ability to handle accounts receivable, accounts payable, and settlement reconciliations.  You should have exceptional people skills and communication skills as you will be dealing with corporate donors as well as people in all levels of nonprofit organizations, team members and vendors. Proven ability to efficiently operate various Windows software and Google Tools is a must.  Requirements Tasks and Responsibilities: Receive incoming calls and in-person visitors Generate letters of acknowledgment for corporate donors Process Accounts Receivable payments Account coding of Accounts Payable  Maintain files and correspondence (paper and digital) in accordance with WIN’s Record Retention and Document Destruction Policy Provide superior service to our members locating and obtaining donations in our showroom Balance and reconcile daily deposits Keep office supplies stocked and monitor office supply budget Keep showroom stocked, neat, and organized Run various reports  Continually improve administrative systems and processes  Keep your work area organized and safe  Competencies and requirements: Exceptional personal relations, written, and verbal communication skills  Maintain confidentiality of any proprietary data or personal information At least 2 years with customer service related or customer-facing experience  Be comfortable using many forms of communications including, but not limited to email, chat, phone, intercom,  Be proficient with everyday functions of a Windows PC  Be proficient with Microsoft Word and Excel Be able to learn how the financial and inventory systems relate to other aspects of our operation (like receiving, CRM and order management) Be willing to cross-train in other areas of the operation as opportunity permits  Work closely with the president, vice president of programs, member services coordinator, and warehouse manager Work independently or as part of an awesome team  Must be exceptionally organized and have strong abilities to multitask and prioritize  Be safety-minded  Have an infectious can-do attitude  Appreciate WIN’s mission and contributions to the non-profit community Benefits Compensation & Benefits $21.25/hour, 40 hours per week Exclusively first shift work Employer-sponsored health insurance Minimum of eight paid holidays annually One week paid vacation in first full year Paid sick leave accrual policy Company paid short-term disability insurance 403(b) retirement plan with company match up to 4% of earnings
St. Louis, MO, USA
$21/hour
Craigslist
Administrative Assistant – Salary up to $65K w/ full benefits (Las Vegas)
Bigelow Management is a real estate management and development company headquartered in Las Vegas, NV managing real properties built and acquired by the same family Company for over 45 years. Currently manages 7,158 apartments located primarily in the southwest. We offer competitive salaries and great benefit options, paid vacations (1st yr. 1 week, 2nd yr. 2 weeks and 5th yr. 3 weeks), 9 paid holidays, and 401(k) plan with company match. DESCRIPTION Budget Suites of America is seeking a seasoned Executive Administrative Assistant to work in our North Las Vegas office. A preferred background writing subcontracts is a must. The salary for this position is $65k DOE Responsibilities and Qualifications • Has the ability to write construction subcontracts and understand the construction payment process • Perform a variety of administrative functions for the management team in a fast-paced, team oriented, demanding environment • Communicate with management verbally and by email with a sense of urgency • Assist with compiling data, analyze and report monthly annual metrics • Create and maintain Excel spreadsheets • Maintain various reports and records, licenses, agreements, and calendar for staff • Coordinate projects that may involve working with all levels of management and staff • Adhere to and comply with company policies, procedures, and standards • Perform other duties as assigned • 7+ years’ experience in a similar role • Ability to keep sensitive information confidential at all times • Proficient with Microsoft Excel, Word, PowerPoint, and Outlook • Ability to proof one's own work • Possess a high level of professionalism • Strong written and verbal communication skills, accuracy, work ethic and attention to detail • Ability to work independently as well as collaborate with colleagues, prioritize work, work well with others without conflict and ask for further clarification when necessary • Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, adapt to change, delays or unexpected events • A college degree preferred • Must successfully pass a drug test and background check
WB Cheyenne after Clayton, North Las Vegas, NV 89032, USA
$65,000/year
Workable
Scheduling Coordinator
Meyer Orthodontics is actively seeking applicants for the role of Scheduling Coordinator. Successful candidates will be friendly and outgoing, display excellent interpersonal communication, have strong office computer skills, and be detail-oriented. Our mission at Meyer Orthodontics is to provide elevated care to our patients through small actions that result in big change. This position plays a pivotal role in this mission by guiding patients through their treatment journey by strategically scheduling appointments and help welcome them to the practice. As a member of the front office team, this position is vital to keeping our office running smoothly and assisting in administrative tasks. The scheduling coordinator is the first person our patients interact with and is truly the first welcoming presence in our office. Position is full time and hourly. Requirements Responsibilities Include: Greet patients in a warm and friendly manner. Answer the phone and direct calls accordingly with high customer service. Respond to the office SMS and email communication. Schedule patient appointments using our scheduling template. Follow-up on all missed appointments and fill canceled appointments. Notify chairside assistants or clinical coordinator of changes occurring in the schedule throughout the workday. Coordinate with Treatment Coordinator to keep pretreatment recall and retention systems current. Manage and provide scheduling reporting for the team. Update patient information as received and communicate any necessary information with referring dental practices. Manage the office accounts payable by writing checks as directed by Dr. Paul. Manage sales and use tax for all supplies and expenses. Manage the team google calendar. Open and sort mail. Manage office hospitality and provide a positive, welcoming patient experience. Computer Programs Used: Microsoft Office (Word and Excel) Google Suite (Gmail, Google drive: Docs, Sheets, Calendar) Orthodontic Management Software (Dolphin Management) Quicken Hours: Monday: 7:30am-5pm Tuesday: 7:30am-5pm (every other week in Madison, SD) Wednesday: 7:30am-5pm Thursday: 7:30am-4pm Friday: As needed to check voicemail from home Compensation: Pay starts at $19-$25 based on experience Bonuses available based on team performance Benefits This is an hourly, full time position with many benefits including a Monday-Thursday schedule, a health care stipend, 401(k) retirement plan, paid time off, and paid holidays.
Brookings, SD 57006, USA
$19-25/hour
Craigslist
Executive Assistant to CEO | 1099 | $30/hr | 20–40 hrs/wk
Contract. – Schedule: Starts at 20 hours/week with potential to ramp to 40 after a successful evaluation period. About the company. – Tech-first operating group modernizing commerce with AI, data, and automation. Multi-brand portfolio with national reach and meaningful scale. You. – Type A, fast, precise, and proactive. AI and modern tooling are non-negotiable for you. You welcome feedback, think critically and solve problems before they surface. What you’ll do. – Orchestrate priorities so the CEO’s time maps to the highest-leverage work. – Build simple, durable systems that keep calendars, communications, and commitments aligned. – Own internal and external coordination by maintaining a single source of truth with current notes, locked confirmations, and day-of plans that leave nothing to chance. – Surface decisions early, clear blockers, and drive follow-through across stakeholders. – Apply AI to draft, summarize, schedule, and automate workflows to increase speed and quality. How to apply. 1. Email subject: EA Application - [First Name, Last Name] 2. Attach your resume saved as FirstName_LastName_EA2025 (PDF preferred) 3. In the email body include: – a few sentences on why this is a fit – Current location and typical availability window – At least one social media handle, for example LinkedIn – One brief example of how you used AI or automation to improve a process Note: Applications that do not follow all of the instructions will not be considered.
1909 Walnut Ave, Las Vegas, NV 89101, USA
$30/hour
Workable
Hygiene Coordinator
We are seeking a dynamic and experienced Hygiene Coordinator who is interested in learning about the back of office as well, to join our prestigious dental practice. In this role, you will fill our hygiene schedule and also float to back and front of office as needed. Reponsibilities: Filling the hygienist schedule. Calling to reactivate patients Help at the front desk and in the back as needed #ind DAYS/HOURS: Monday - Thursday 7:45am - 5pm Friday 8am - 3pm No weekends Requirements Qualifications: Minimum of 1 year of experience in a dental office Excellent interpersonal and communication abilities. Proficiency in dental practice management software and Microsoft Office Suite. Knowledge of dental procedures, billing processes, and insurance a plus Benefits Salary range:  $25–$30 per hour Benefits:  Medical, Dental, disability, paid holidays, paid vacation.
Beverly Hills, CA, USA
$25-30/hour
About Us
Terms of Use
Privacy Policy
Help
Contact Us
FAQ
Cookie
Cookie Policy
Cookie Settings
Our Apps
Download
Download on the
APP Store
Download
Get it on
Google Play
© 2025 Servanan International Pte. Ltd.