6 Medicaid Case Managers (Baltimore)

About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You’re comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Google Email, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3–5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment Please apply online with ZMANA at: https://zmana.prismhr-hire.com/job/175266/office-administrator?s=cl

Admin Assistant Monday-Friday 6am-2pm Responsibilities include: -Answering phone calls and emails -Managing schedules -Organizing files -Being the first point of contact for clients or employees -Supporting managers and staff -Clocking in & out of Employees -Monthly paper works -Getting signatures -Bank deposits -Supply runs -Dropping off supplies Job Requirements: -Must have a Valid Driver's License -Must pass a random drug test -Must pass a background check -Good Communication Skills -Can work in a fast-paced environment -Can work under pressure -Ability to multitask Benefits: -Medical, Dental, Vision -401k -PTO

Answer phones, route calls, and respond to emails professionally. Maintain filing systems (digital and physical) for rental and service documentation. Support reporting needs for billing, service logs, and rental activity. Uphold confidentiality and compliance with company policies and procedures.

We are looking for an entry level office assistant who is available for a 7:30am start time We will train. This is a great opportunity for the right candidate. Duties Include: Answering Phones Taking Messages Setting up for meetings Filing Typing Letters using templates

Medical office in Ala Moana area is looking for full time front office receptionist/patient coordinator. Experience working in the front office of a medical practice is not required, we are willing to train. Anyone with customer service experience who is looking for a new career with excellent growth potential is encouraged to apply. No weekends. No holidays. Excellent compensation and benefits package. Please email your resume, we look forward to hearing from you!

Occupancy Coordinator About the role: Responsible for oversight of all occupancy-related activities for property. Maintains recertification schedule and ensures accurate and completed recertification by the anniversary date of move-in and accurate and completed Interim Certifications, as requested. Also responsible for overseeing discrepancy reporting, marketing and leasing property and all waitlist activity in accordance with policy and procedures set out by management. Job Type: Full time; Temp to hire Schedule: Monday to Friday 8:00am-4:30pm Pay: $23.50/hr Industry: Leasing and Housing Duties/Responsibilities • Maintains and monitors a viable Wait List of qualified perspective residents, internal transfer lists, minimizing vacancy loss; sends proper notices to add and/or remove applicants. • Conducts phone and on-site interviews for potential applicants/residents. • Schedules applicant appointments, conducts initial and follow-up interviews • Ensures that recertification letters are mailed to residents 120 days prior to the anniversary date of move-in (depending on agency requirements) • Ensure reminder notices are sent to residents who fail to make prompt appointment responses for the recertification process. • Ensure all recertification are scheduled so that they are completed by the anniversary date of move-in. • Reviews recertification schedule in Yardi monthly for timeliness. • Keeps up to date with latest developments in recertification process for property. • Perform all LIHTC applicant interviews. Responsible for LIHTC compliance in accordance with TCAC. • Verifies incomes and complies with HUD, LIHTC or other regulations regarding income certifications and other documentation/correspondence. Marketing & Leasing: • Assists in the development and implementation of marketing plan • Assists in creation of advertisement for newspapers and other listings • Markets vacant/on notice units. • conduct market surveys of competition, including occupancy rates, amenities, prices, specials (e.g., one-month free rent), traffic, etc., and use the information to develop strategies. • Shows model units, common areas, and amenities. • Qualifies, demonstrates, and leases apartment in accordance with Fair Housing guidelines. Tenant Management / Relations: • Participate in property inspections: quarterly, move-in and move-outs • Aids residents with the move-out process • Addresses complaints and resolve issues in a timely and professional manner • Retains accurate records Administrative: • Contributes to the general upkeep and cleaning of offices, common areas, and models. • Maintains confidentiality of resident, applicant, and or employee information. • Attend mandatory meetings and training sessions. • Other duties as assigned. MINIMUM QUALIFICATIONS A. Education – High School diploma or GED • Business school, college, or related accredited courses in management, accounting and or marketing. B. Experience - • One year of related leasing/marketing/sales experience or equivalent combination of education and experience preferred. • Computer literacy; basic working knowledge of MS Word and Excel C. FOR OCCUPANCY COORDINATOR: • Two years’ experience in multifamily, elderly, or related occupancy management position. • Occupancy certification/designation (SCHM for tax credit properties, COS or CPO for HUD properties) TO APPLY: Text OCCUPANCY COORDINATOR to 808-533-9068 to receive a link to our online application and to speak to a recruiter.