Executive Assistant/Office Manager (los altos)

Business Support Associate Join Our Mission to Change Distribution! Crown Supply and our family of distribution companies are seeking a reliable, resourceful, and detail-oriented Administrative Associate to support both internal teams and customer relationships. This is a versatile role with the opportunity to wear many hats and make a meaningful impact. If you're looking to grow with a team that values initiative, collaboration, and offers long-term advancement, we’d love to hear from you. Please submit your resume and cover letter—we’re excited to meet you and discuss the opportunity! Your Responsibilities Will Include: • Coordinating with vendors to claim co-op, rebate, and business development funds • Managing inbound customer communications and scheduling via email/phone • Supporting Management and Customer teams by tracking and coordinating projects • Organizing and maintaining customer projects, appointments and communications • Performing light bookkeeping, AR/AP support, and system updates in our ERP and CRM • Oversight of incentives and reporting to internal teams and outside vendors • Contributing to a values-driven, team-oriented culture You Are: • Naturally organized, dependable, and flexible—you keep things moving and well-managed • A clear communicator who understands the importance of details, follow-up, and documentation • Fluent in Excel (you know more than just SUM and FILTER) and curious about learning new tech tools quickly • Comfortable navigating Outlook, Zoho CRM, P21, and willing to explore whatever else helps the team run smoother • Able to juggle multiple responsibilities with calm focus—and a sense of humor never hurts • A team player who jumps in wherever needed, supports others, and enjoys contributing to a bigger purpose Preferred Experience: • Experience in administrative, operations, or project coordination roles • Familiarity with vendor programs, rebate claims, or finance-related admin work (or eager to learn) • Previous work with CRM or ERP systems (Zoho, Smartsheet, P21 are all pluses) • Comfortable with structured processes and able to spot where things can be improved Benefits: • Hourly Pay • health and dental • retirement plan • bonus plan • opportunities for advancement

We are seeking a detail-oriented and organized Bookkeeper to join our team. The ideal candidate will be responsible for maintaining accurate financial records, managing accounts payable and receivable, and ensuring compliance with accounting regulations. This role is essential for supporting the financial health of our organization and requires a strong understanding of accounting principles and practices. Competitive pay. Exact amount will be based on experience. During probation period pay will be hourly. Once probation period is over, pay will go from hourly to salary. Health benefits are afforded. • Please send resumes to: cd.jspinc@gmail.com **No phone calls will be accepted and no replies to inquiries through this site will be made*** Please be sure to include all previous places of prior employment, along with dates of same, and full detailed description of job duties. A detailed well written cover letter, though not required, is recommended. An email will be issued with 3 – 7 days of your application submittal indicating it was received. As mentioned above, please make no phone calls or through this site to make any kind of inquiries. Once your resume has been reviewed, and if you are determined to be a potential candidate, you can expect to receive an email requesting an interview (likely 14 – 21 days from time of your resume submittal). Responsibilities • Perform bank reconciliation to ensure accuracy of financial records. • Conduct account analysis to identify discrepancies and resolve issues promptly. • Utilize double entry bookkeeping methods to maintain accurate ledgers. • Manage accounts receivable processes, including invoicing and collections. • Prepare financial reports and assist in the preparation of budgets. • Use financial software, such as Quicken, to track expenses and revenues efficiently. • Collaborate with other departments to ensure accurate financial reporting. • Maintain confidentiality of financial information and adhere to company policies. Experience • Proven experience of at least 5 years as a Bookkeeper or in a similar accounting role is preferred. • Experience and proficiency with Microsoft Office, including Excel. • Strong knowledge of technical accounting principles and practices. • Proficiency in using financial software; experience with QuickBooks. • Familiarity with accounts payable, accounts receivable processes, and payroll. • Excellent attention to detail and organizational skills. • Ability to work independently as well as part of a team in a fast-paced environment. If you are passionate about numbers, have a keen eye for detail, and possess strong organizational skills, we encourage you to apply for this exciting opportunity as a Bookkeeper.

Looking for individuals who want to learn about financial services. We help and train you, call for more information at 561-707-4286.

Job Title: Administrative Assistant Company: MARTINEZ TRUSS COMPANY Location: MEDLEY, FL Employment Type: Full-Time About Us: At MARTINEZ TRUSS CO., we take pride in crafting high-quality wood trusses. With decades of experience in the manufacturing industry, we’re dedicated to excellence in both craftsmanship and customer service. We’re seeking a reliable, detail-oriented Administrative Assistant to help keep our office operations running smoothly. Position Summary: As our Administrative Assistant, you’ll be the backbone of our daily administrative functions—supporting office management, coordinating communication, and assisting with purchasing, scheduling, and document control. This role is perfect for someone who enjoys organization, thrives in a fast-paced environment, and wants to be part of a hands-on manufacturing team. Key Responsibilities: - General office duties Qualifications: • Proven administrative or office assistant experience (manufacturing industry a plus) • Proficient in Microsoft Office Suite (Word, Excel, Outlook, Quickbooks) • Strong organizational and multitasking skills • Excellent written and verbal communication, English/ Spanish • Ability to work independently and as part of a team • High school diploma or equivalent required What We Offer: • Competitive hourly wage • Opportunities for professional development • Supportive, team-oriented environment How to Apply: Please send your resume and a brief cover letter to CAROLINA@MARTINEZTRUSS.COM. Be sure to include "Administrative Assistant Application" in the subject line. Join a team where craftsmanship meets integrity—and help us build something lasting.

Noble Modern Builders LLC, a growing construction and remodeling company with operations in Florida and Chicago, is seeking a full-time Accountant to join our team in Fort Lauderdale. Noble Modern Builders LLC, a growing construction and remodeling company with operations in Florida and Chicago, is seeking a full-time Accountant to join our team in Fort Lauderdale. Responsibilities - Responsibilities: - Manage accounts payable and receivable - Manage accounts payable and receivable - Prepare monthly financial statements - Prepare monthly financial statements - Track project costs and profitability - Track project costs and profitability - Handle payroll and expense reports - Handle payroll and expense reports - Support management with financial analysis - Support management with financial analysis Requirements - Requirements: - Bachelor’s degree in Accounting. - Bachelor’s degree in Accounting. - 3+ years of accounting experience (construction industry a plus) - 3+ years of accounting experience (construction industry a plus) - Proficiency in QuickBooks and Microsoft Excel - Proficiency in QuickBooks and Microsoft Excel - Strong attention to detail and organizational skills - Strong attention to detail and organizational skills - Bilingual (English/Spanish) preferred - Bilingual (English/Spanish) preferred. Full-time position (Monday–Friday) - Full-time position (Monday–Friday)

We're Hiring: Dispatcher/Payroll Assistant – Join Our Plumbing Team! Are you organized, detail-oriented, and ready to take on a key role in a fast-paced service business? We're a growing plumbing company looking for a Dispatcher/Accountant to manage daily operations and help keep our team running smoothly. Position: Dispatcher / Accountant Location: IN OFFICE by Tamiami airport Job Type: Full-Time Responsibilities: Dispatching: Schedule and dispatch plumbing technicians for service calls Manage job calendar and route optimization Communicate with technicians and customers in real-time Track job progress and provide updates to clients Accounting: Manage invoicing, billing, and payments Maintain accurate records of expenses and revenue Reconcile accounts and handle payroll Prepare basic financial reports and assist with budgeting Requirements: Previous experience in dispatching and/or accounting (experience in a trades or service company is a plus) Strong organizational and multitasking skills Proficient in QuickBooks, scheduling software, and Microsoft Office Excellent communication and customer service skills Ability to thrive in a fast-paced environment