Craigslist
HIRING- Bilingual Administrative Assistant (Austin)
Better Business Staffing LLC., dba BBS.
Administrative Assistant
We’re seeking an organized, detail-oriented Administrative Assistant with
strong Microsoft 365 skills and solid Excel proficiency to support daily
operations, manage calendars and travel, and produce accurate reports
and presentations. Bilingual ability is a plus.
Key responsibilities
• Manage calendars, schedule meetings across time zones, and
coordinate travel and expense reports
• Prepare and format correspondence, reports, spreadsheets, and
presentations
• Build and maintain Excel reports and trackers (e.g., PivotTables,
lookups, charts, data validation)
• Support budgeting and invoicing tasks; updating records in
SharePoint/OneDrive or internal databases
• Coordinate meetings, prepare agendas, take minutes, and track
action items
• Serve as a frontline contact for internal/external inquiries with
professional, timely responses
• Maintain digital and physical filing systems; order and manage office
supplies
• Assist with onboard logistics, access requests, and document control
• Contribute to process improvements and ad-hoc projects as needed
Qualifications
• 2+ years of experience in an Administrative/Office/Executive
Assistant role
• Proficient with Microsoft Excel (experience with PivotTables and
preferred lookups)
• Proficient with Microsoft 365: Outlook (rules, calendar), Word,
PowerPoint, Teams; SharePoint a plus
• Excellent organization, attention to detail, and time management;
ability to handle sensitive information with discretion
• Strong written and verbal communication skills and professional
customer service
• Education: High school diploma or equivalent required
• Must be a U. S. Citizen
• Must have reliable transportation
• Bilingual (e.g., Spanish/English) Mandatory, no exceptions
• Basic bookkeeping (e.g., QuickBooks), CRM, or e-signature tools
experience
• Microsoft Office Specialist (Excel Associate/Expert) certification
• Professional conduct and appearance: The Administrative Assistant
must maintain a consistently professional attitude, communicate with
courtesy and discretion, and adhere to the company dress code by
presenting a neat, business-appropriate appearance (business casual
or as directed) during work hours, onsite, in client-facing settings, and
on video meetings. Must maintain a professional attitude and adhere
to the company dress code, presenting a business-appropriate
appearance at all times.
Work schedule and benefits
• Schedule: Monday–Friday, 7:30 a.m.–4:30 p.m.
Compensation
• Salary range: $22.50 per hour
How to apply Please submit your resume and a brief note highlighting your
Excel experience and relevant administrative accomplishments to:
ashley@betterbusinessstaffing.com
102 Canyon Cir W, Austin, TX 78746, USA
$22/hour
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